Planned Parenthood of Central & Western New York
Development Database Administrator
Planned Parenthood of Central & Western New York, Rochester, New York, United States, 14600
Job Type
Full-time
Description
Development Database Administrator
Rochester, NY
Planned Parenthood of Central and Western New York (PPCWNY) protects and provides health care and education that empowers individuals and families. With respect. Without judgment. No matter what.
Diversity and inclusion are core values at Planned Parenthood of Central and Western New York (PPCWNY). PPCWNY recruits exceptional and diverse staff. PPCWNY strives to develop staff into leaders for a diverse and global workplace.
In support of Planned Parenthood of Central and Western New York (PPCWNY)'s mission, the
Development Database Administrator
will work closely with Development staff to understand the organization's fundraising needs, strategies, and goals and support the maintenance and execution of the operating procedures and structure in the database to support all facets of the development operation. This position operates at the level of a "power user" in both RE NXT web view and database view and be capable of handling all tasks related to the database. The Administrator will ensure that giving, biographical and prospect management data is entered and maintained accurately so that reports can be created consistently. The Administrator is also responsible for training other staff on the use of RE NXT and for creating and updating current "how-to" documentation on policies and procedures.
Essential FunctionsDatabase Oversight
Understands the structure and set-up of all fields and code tables in the databaseUnderstands the needs of PPCWNY's fundraising program (reporting, analysis, list generation) and is able to structure the database in such a way that those needs are easily supportedAnticipates upcoming needs as they pertain to the database (i.e. list generation for specific appeals/events) and provides staff with options for set-up in the database to support these needs.Understands structural issues within the database that may impede the timely completion of projects and provides options and approximate timeframes for addressing these issues.Oversees the creation of code table entries, attributes, constituent codes, addressee/salutations, etc. to ensure that all are being created correctly and are not duplicative of information in other locations in the database.Performs a comprehensive review of all fields in the database, documenting their use, monitoring for duplicative information, and ensures that data is stored in proper locations and proper formats.Creates and updates Standard Operating Procedures and definitions for all database and gift processing tasks then posts to Policy StatIdentifies, oversees, and implements database clean-up projects, ensuring that these are being done as quickly and easily as possible with the use of the global tools in Raiser's EdgeResponsible for data integrity including: ensuring all information/data is entered accurately and in a timely manner, while adhering to all data management policies and proceduresProvides qualified staff access to data by determining and setting permissions, creates and oversees security user groups, sets up new users, disable former users both in database view and web viewEnsures data integrity and donor confidentiality is preserved by ensuring users are sufficiently trained in operating proceduresWorks with the IT department to ensure data securityActs as primary liaison with Finance Department; responsible for completion of monthly, quarterly, and year-end reconciliation within assigned deadlines in coordination with finance.Provides data and back-up documentation for yearly agency audits, in coordination with VP of Development and Director of FinanceManages contracts and vendor relationships with Raiser's Edge (RE) and other software companies that are utilized by the departmentEnsures all data complies with legal regulations and ethical standardsStays abreast of all relevant Raiser's Edge and NXT training, and product developments, serving as the liaison with Blackbaud and the Raiser's Edge ConsultantReporting
Prepares quarterly and annual reports for Planned Parenthood Federation of America (PPFA), including but not limited to, AARF, Zip Code Revisions, Merge and Purge Reports, Leadership Briefing Calls, and Leadership Council WebinarsRuns reports from donor database for annual funds, development communications, office of the CEO, and annual report for volunteer departmentCreates and runs regular auditing queries to ensure that data integrity is maintainedDevelops reports to inform the Gifts Officers, Vice President of Development, Annual Fund and Stewardship Manager, and others about the success/trends of PPCWNY's fundraising program.Audits development reports and lists to ensure that they contain accurate informationProject Research and Moves Management
Serves as project manager for monthly prospect/moves management meetings with Gift Officers (local and national, as applicable). This includes preparing agendas, managing meetings, and preparing monthly reports including, but not limited to, prospect status timeline analysis, proposals in progress, closed proposals, prospect qualifications, new prospect assignments, and prospect removals from prospect re-assignments and removals from portfolios for current staff, as well as manages the transfer of portfoliosPrepares quarterly analysis reports on the productivity of Gift Officers for review by VP of DevelopmentWorks with research consultants to input results and determine names with VP of Development for research and RE consultant to ensure process and work managementOther Accountability Activities
Provides support to the Development Department including attending fundraisers, organizing events, and other fundraising events as assignedMaintains workplace giving contract enrollments, employee giving, matching gift eligibility, and all cause related marketing programs such as State Employees Federated Appeal (SEFA) and Combined Federal Campaign (CFC)Participates in and adheres to the agency's risk and quality management programEnsures the highest possible standards of donor customer service, including acknowledgement turnaround time and acknowledgment personalizationPerforms other duties as assigned by VP of DevelopmentRequirements
Applicants must possess the following qualifications
(or equivalent combination of education and experience)
:
Education-
Associates degree required; Bachelor's degree highly preferred in business or a related fieldExperience-
3-5 years in a "power user" or database administrator role; experience with Raiser's Edge or comparable donor data management software preferredKnowledge, Skills, & Abilities:
Excel proficiency including pivot tables, formulae, lookups, exports and graphing essential.Exceptional organization and project management skills, ability to multitask and prioritize.Familiarity with basic fundraising concepts and terminologyAnalytical and strategic thinking, able to grasp and interpret abstract concepts and implement structure in the database to distill data into usable informationProficiency in Microsoft Office, Microsoft Teams, SmartsheetAbility to learn new technologies quicklyDemonstrated ability to teach, instruct, and oversee staff about the use of the databaseFlexible to meet changing and dynamic aspects of donor fundraisingMust be committed to maintaining confidentiality of all proprietary and/or patient informationMust be able to work a flexible schedule to meet deadlines with ability to travel to multiple sites when neededAbility to work independently and communicate effectively with othersMust have excellent communication skills (verbal and written)Must have reliable transportation and/or a valid driver's license not in jeopardy of being revokedDemonstrates a commitment to respecting and learning about the cultural differences, backgrounds, historical traumas, and intersectionality of all colleagues, clients, customers, and vendorsPlanned Parenthood seeks candidates who are proficient in two or more languagesPhysical Requirements
Possess sufficient mobility to perform the Essential Functions listed in this Job Description with or without an accommodationAbility to travel to all agency locations as assigned
Work ScheduleThis is a full-time, 40 hour a week, position; regular schedule will be Monday - Friday with occasional evenings and weekends.
Benefits & CompensationAt PPCWNY, we are committed to equitable compensation practices and transparency. In alignment with these efforts, the salary for this position ranges from $56,638.40 to $65,582.40/year. Actual compensation will be determined by experience and other factors permitted by law.In addition to competitive compensation, PPCWNY offers an extensive benefits package with generous Paid Time Off, 10 paid holidays, affordable medical, dental, and vision options, Health Savings Account or Flexible Spending Account, 401(k) with match, and much more!
Planned Parenthood of Central and Western New York is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, protected veteran status, or status as a qualified individual with disability.We are committed to workforce diversity and aspire to reflect the communities we serve. To that end, we strongly encourage people of color, LGBTQ identifying individuals, people with disabilities and other underrepresented groups to apply.
Salary Description
$56,638.40 to $65,582.40/year
Full-time
Description
Development Database Administrator
Rochester, NY
Planned Parenthood of Central and Western New York (PPCWNY) protects and provides health care and education that empowers individuals and families. With respect. Without judgment. No matter what.
Diversity and inclusion are core values at Planned Parenthood of Central and Western New York (PPCWNY). PPCWNY recruits exceptional and diverse staff. PPCWNY strives to develop staff into leaders for a diverse and global workplace.
In support of Planned Parenthood of Central and Western New York (PPCWNY)'s mission, the
Development Database Administrator
will work closely with Development staff to understand the organization's fundraising needs, strategies, and goals and support the maintenance and execution of the operating procedures and structure in the database to support all facets of the development operation. This position operates at the level of a "power user" in both RE NXT web view and database view and be capable of handling all tasks related to the database. The Administrator will ensure that giving, biographical and prospect management data is entered and maintained accurately so that reports can be created consistently. The Administrator is also responsible for training other staff on the use of RE NXT and for creating and updating current "how-to" documentation on policies and procedures.
Essential FunctionsDatabase Oversight
Understands the structure and set-up of all fields and code tables in the databaseUnderstands the needs of PPCWNY's fundraising program (reporting, analysis, list generation) and is able to structure the database in such a way that those needs are easily supportedAnticipates upcoming needs as they pertain to the database (i.e. list generation for specific appeals/events) and provides staff with options for set-up in the database to support these needs.Understands structural issues within the database that may impede the timely completion of projects and provides options and approximate timeframes for addressing these issues.Oversees the creation of code table entries, attributes, constituent codes, addressee/salutations, etc. to ensure that all are being created correctly and are not duplicative of information in other locations in the database.Performs a comprehensive review of all fields in the database, documenting their use, monitoring for duplicative information, and ensures that data is stored in proper locations and proper formats.Creates and updates Standard Operating Procedures and definitions for all database and gift processing tasks then posts to Policy StatIdentifies, oversees, and implements database clean-up projects, ensuring that these are being done as quickly and easily as possible with the use of the global tools in Raiser's EdgeResponsible for data integrity including: ensuring all information/data is entered accurately and in a timely manner, while adhering to all data management policies and proceduresProvides qualified staff access to data by determining and setting permissions, creates and oversees security user groups, sets up new users, disable former users both in database view and web viewEnsures data integrity and donor confidentiality is preserved by ensuring users are sufficiently trained in operating proceduresWorks with the IT department to ensure data securityActs as primary liaison with Finance Department; responsible for completion of monthly, quarterly, and year-end reconciliation within assigned deadlines in coordination with finance.Provides data and back-up documentation for yearly agency audits, in coordination with VP of Development and Director of FinanceManages contracts and vendor relationships with Raiser's Edge (RE) and other software companies that are utilized by the departmentEnsures all data complies with legal regulations and ethical standardsStays abreast of all relevant Raiser's Edge and NXT training, and product developments, serving as the liaison with Blackbaud and the Raiser's Edge ConsultantReporting
Prepares quarterly and annual reports for Planned Parenthood Federation of America (PPFA), including but not limited to, AARF, Zip Code Revisions, Merge and Purge Reports, Leadership Briefing Calls, and Leadership Council WebinarsRuns reports from donor database for annual funds, development communications, office of the CEO, and annual report for volunteer departmentCreates and runs regular auditing queries to ensure that data integrity is maintainedDevelops reports to inform the Gifts Officers, Vice President of Development, Annual Fund and Stewardship Manager, and others about the success/trends of PPCWNY's fundraising program.Audits development reports and lists to ensure that they contain accurate informationProject Research and Moves Management
Serves as project manager for monthly prospect/moves management meetings with Gift Officers (local and national, as applicable). This includes preparing agendas, managing meetings, and preparing monthly reports including, but not limited to, prospect status timeline analysis, proposals in progress, closed proposals, prospect qualifications, new prospect assignments, and prospect removals from prospect re-assignments and removals from portfolios for current staff, as well as manages the transfer of portfoliosPrepares quarterly analysis reports on the productivity of Gift Officers for review by VP of DevelopmentWorks with research consultants to input results and determine names with VP of Development for research and RE consultant to ensure process and work managementOther Accountability Activities
Provides support to the Development Department including attending fundraisers, organizing events, and other fundraising events as assignedMaintains workplace giving contract enrollments, employee giving, matching gift eligibility, and all cause related marketing programs such as State Employees Federated Appeal (SEFA) and Combined Federal Campaign (CFC)Participates in and adheres to the agency's risk and quality management programEnsures the highest possible standards of donor customer service, including acknowledgement turnaround time and acknowledgment personalizationPerforms other duties as assigned by VP of DevelopmentRequirements
Applicants must possess the following qualifications
(or equivalent combination of education and experience)
:
Education-
Associates degree required; Bachelor's degree highly preferred in business or a related fieldExperience-
3-5 years in a "power user" or database administrator role; experience with Raiser's Edge or comparable donor data management software preferredKnowledge, Skills, & Abilities:
Excel proficiency including pivot tables, formulae, lookups, exports and graphing essential.Exceptional organization and project management skills, ability to multitask and prioritize.Familiarity with basic fundraising concepts and terminologyAnalytical and strategic thinking, able to grasp and interpret abstract concepts and implement structure in the database to distill data into usable informationProficiency in Microsoft Office, Microsoft Teams, SmartsheetAbility to learn new technologies quicklyDemonstrated ability to teach, instruct, and oversee staff about the use of the databaseFlexible to meet changing and dynamic aspects of donor fundraisingMust be committed to maintaining confidentiality of all proprietary and/or patient informationMust be able to work a flexible schedule to meet deadlines with ability to travel to multiple sites when neededAbility to work independently and communicate effectively with othersMust have excellent communication skills (verbal and written)Must have reliable transportation and/or a valid driver's license not in jeopardy of being revokedDemonstrates a commitment to respecting and learning about the cultural differences, backgrounds, historical traumas, and intersectionality of all colleagues, clients, customers, and vendorsPlanned Parenthood seeks candidates who are proficient in two or more languagesPhysical Requirements
Possess sufficient mobility to perform the Essential Functions listed in this Job Description with or without an accommodationAbility to travel to all agency locations as assigned
Work ScheduleThis is a full-time, 40 hour a week, position; regular schedule will be Monday - Friday with occasional evenings and weekends.
Benefits & CompensationAt PPCWNY, we are committed to equitable compensation practices and transparency. In alignment with these efforts, the salary for this position ranges from $56,638.40 to $65,582.40/year. Actual compensation will be determined by experience and other factors permitted by law.In addition to competitive compensation, PPCWNY offers an extensive benefits package with generous Paid Time Off, 10 paid holidays, affordable medical, dental, and vision options, Health Savings Account or Flexible Spending Account, 401(k) with match, and much more!
Planned Parenthood of Central and Western New York is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, protected veteran status, or status as a qualified individual with disability.We are committed to workforce diversity and aspire to reflect the communities we serve. To that end, we strongly encourage people of color, LGBTQ identifying individuals, people with disabilities and other underrepresented groups to apply.
Salary Description
$56,638.40 to $65,582.40/year