Massachusetts Institute of Technology
Administrative and Financial Assistant
Massachusetts Institute of Technology, Cambridge, Massachusetts, us, 02140
Administrative and Financial Assistant
Job Number: 24565
Functional Area: Office Support
Department: Institute Affairs
School Area: VP & Secretary of Corp
Employment Type: Full-Time
Employment Category: Non-Exempt
Visa Sponsorship Available: No
Schedule: Monday through Friday
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Posting Description
ADMINISTRATIVE AND FINANCIAL ASSISTANT, Institute Affairs, performs complex and diverse work for Institute Events to research and resolve problems, exercise independent judgment, and anticipate needs; completes complex finance-related activities; assists with the Event Registration process; manages the executive director’s complex and diverse calendar; answers phones; schedules meetings; makes travel arrangements; greets visitors; tracks RSVPs, academic regalia orders, and other information within department’s relational database; supports administration of the MIT Events Calendar; manages office operations; reviews monthly accounting statements; creates service requests and requisitions; handles travel expense reports, processes invoices and other payments, reconciling budgets and accounting statements; assists with budget management activities such as reporting, monitoring use of MIT procurement and travel credit cards; and prepares financial transactions for approval (e.g. quotes, purchase orders, and contracts).
Job Requirements
REQUIRED: High school diploma or equivalent; a minimum of five years of administrative, office or related experience; proficiency with Zoom; ability to organize and multitask with minimal supervision; ability to communicate, verbally and electronically, with clarity; Word, database (FileMaker Pro), Excel, PowerPoint, and calendaring skills; and resourcefulness and initiative. PREFERRED: Bachelor’s degree; knowledge of MIT administrative and financial systems (particularly SAP); and experience working in higher education or with bookkeeping and accounting. Job #24565-6
This position is located at the Massachusetts Institute of Technology in Cambridge, Massachusetts, work is conducted 9am-5pm with potential to work remotely on occasion. Occasional evening, weekend, or holiday time is required.11/1/2024
Job Number: 24565
Functional Area: Office Support
Department: Institute Affairs
School Area: VP & Secretary of Corp
Employment Type: Full-Time
Employment Category: Non-Exempt
Visa Sponsorship Available: No
Schedule: Monday through Friday
Email a Friend Save Save Apply Now
Posting Description
ADMINISTRATIVE AND FINANCIAL ASSISTANT, Institute Affairs, performs complex and diverse work for Institute Events to research and resolve problems, exercise independent judgment, and anticipate needs; completes complex finance-related activities; assists with the Event Registration process; manages the executive director’s complex and diverse calendar; answers phones; schedules meetings; makes travel arrangements; greets visitors; tracks RSVPs, academic regalia orders, and other information within department’s relational database; supports administration of the MIT Events Calendar; manages office operations; reviews monthly accounting statements; creates service requests and requisitions; handles travel expense reports, processes invoices and other payments, reconciling budgets and accounting statements; assists with budget management activities such as reporting, monitoring use of MIT procurement and travel credit cards; and prepares financial transactions for approval (e.g. quotes, purchase orders, and contracts).
Job Requirements
REQUIRED: High school diploma or equivalent; a minimum of five years of administrative, office or related experience; proficiency with Zoom; ability to organize and multitask with minimal supervision; ability to communicate, verbally and electronically, with clarity; Word, database (FileMaker Pro), Excel, PowerPoint, and calendaring skills; and resourcefulness and initiative. PREFERRED: Bachelor’s degree; knowledge of MIT administrative and financial systems (particularly SAP); and experience working in higher education or with bookkeeping and accounting. Job #24565-6
This position is located at the Massachusetts Institute of Technology in Cambridge, Massachusetts, work is conducted 9am-5pm with potential to work remotely on occasion. Occasional evening, weekend, or holiday time is required.11/1/2024