New Yorkers for Parks
Development & Administrative Associate
New Yorkers for Parks, New York, New York, us, 10261
Role Overview:
The Development & Administrative Associate is responsible for providing administrative and logistical support for NY4P’s fundraising, administrative, and program operations. The Associate will have a broad range of responsibilities with opportunities for job growth and participation in NY4P’s work.Specific Responsibilities Include:Development Operations Support (50%)Maintenance of NY4P’s CRM/database (EveryAction), including:
Entering and coding all gifts and donationsUpdating donor, prospect, and constituent information to ensure data is of the highest integrityGenerating reports, exports, and mailing listsCreating online donation pages, surveys, and other formsIdentifying and implementing improvements to enhance CRM/database functionality
Coordinating with NY4P’s external bookkeeping and accounting firm to ensure donor and donation data is accurately recorded and reconciled, and supporting and participating in month-end and year-end reconciliations and the annual audit processGenerating and sending acknowledgement letters/tax receiptsParticipating in the creation of fundraising appeals, grant proposals, reports, and other fundraising materialsConducting researching on current and prospective donors and fundersParticipating in the planning and execution of NY4P’s annual benefit eventScheduling and coordinating board and committee meetings, and other board-related activitiesAttending meetings, taking minutes/notes, and coordinating follow-ups and task-outsDeveloping and maintaining systems for development operationsAdministrative Operations & Programs Support (50%)Providing general organizational administrative support, including assisting with scheduling, conducting research, managing the office supply inventory, and liaising with building management and NY4P’s IT vendorMaintaining NY4P’s digital file serverCoordinating organizational mailingsProviding administrative and logistical support for NY4P’s programs, including email correspondence, meeting scheduling, conducting research, creating reports and presentations, managing and aggregating participant data, ordering supplies and equipment, and tracking purchasesMonitoring, responding to, and fielding inquiries received via the general email inbox, phone, and mailOther related duties and projects as assignedQualifications:2+ years of work experience in nonprofit fundraising and/or administrationExcellent written, verbal, organizational, analytical, and interpersonal skillsHighly organized with a strong attention to detailA self-starter with an ability to proactively identify opportunities to streamline, improve, and innovate processes and systemsExperience working with the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint), Google Workspace suite, graphic design apps, and fundraising databases/CRMs (experience with EveryAction a plus)A passion for parks, greenspaces, equity, and urban/civic issues
The Development & Administrative Associate is responsible for providing administrative and logistical support for NY4P’s fundraising, administrative, and program operations. The Associate will have a broad range of responsibilities with opportunities for job growth and participation in NY4P’s work.Specific Responsibilities Include:Development Operations Support (50%)Maintenance of NY4P’s CRM/database (EveryAction), including:
Entering and coding all gifts and donationsUpdating donor, prospect, and constituent information to ensure data is of the highest integrityGenerating reports, exports, and mailing listsCreating online donation pages, surveys, and other formsIdentifying and implementing improvements to enhance CRM/database functionality
Coordinating with NY4P’s external bookkeeping and accounting firm to ensure donor and donation data is accurately recorded and reconciled, and supporting and participating in month-end and year-end reconciliations and the annual audit processGenerating and sending acknowledgement letters/tax receiptsParticipating in the creation of fundraising appeals, grant proposals, reports, and other fundraising materialsConducting researching on current and prospective donors and fundersParticipating in the planning and execution of NY4P’s annual benefit eventScheduling and coordinating board and committee meetings, and other board-related activitiesAttending meetings, taking minutes/notes, and coordinating follow-ups and task-outsDeveloping and maintaining systems for development operationsAdministrative Operations & Programs Support (50%)Providing general organizational administrative support, including assisting with scheduling, conducting research, managing the office supply inventory, and liaising with building management and NY4P’s IT vendorMaintaining NY4P’s digital file serverCoordinating organizational mailingsProviding administrative and logistical support for NY4P’s programs, including email correspondence, meeting scheduling, conducting research, creating reports and presentations, managing and aggregating participant data, ordering supplies and equipment, and tracking purchasesMonitoring, responding to, and fielding inquiries received via the general email inbox, phone, and mailOther related duties and projects as assignedQualifications:2+ years of work experience in nonprofit fundraising and/or administrationExcellent written, verbal, organizational, analytical, and interpersonal skillsHighly organized with a strong attention to detailA self-starter with an ability to proactively identify opportunities to streamline, improve, and innovate processes and systemsExperience working with the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint), Google Workspace suite, graphic design apps, and fundraising databases/CRMs (experience with EveryAction a plus)A passion for parks, greenspaces, equity, and urban/civic issues