Montgomery County MD
Contract Administrative Specialist (Administrative Specialist II) Grade 21
Montgomery County MD, Rockville, Maryland, us, 20849
Salary :
$65,551.00 - $104,210.00 Annually
Location :
401 Hungerford Dr Rockville MD 20850 USA
Job Type:
Permanent
Remote Employment:
Flexible/Hybrid
Job Number:
2024 - 00293
Department:
Department of Health and Human Services
Division:
HHS 60 Chief Operating Officer Division
Opening Date:
10/24/2024
Closing Date:
11/7/2024 11:59 PM Eastern
FLSA:
Exempt
About the Position
The expected salary for this position on hire is $65,551 - 84,880
WHO WE ARE
Montgomery County is located adjacent to Washington, D.C., and with over one million residents, is the most populous County in the State of Maryland. The County is also the most diverse County in the State and ranks among the top ten most diverse Counties in the nation. Montgomery County contains many major U.S. government offices, scientific research and learning centers, and business campuses.
The Department of Health and Human Services is responsible for delivery of the County's public health and human services that meet the needs of our community's most vulnerable children, adults and seniors. The Department provides services through more than 120 programs at more than 20 locations. With over 2,000 employees, the Department of Health and Human Services is the largest County Department.
As a Department, we believe health and wellness of the county can only be achieved by ensuring that every resident has fair opportunities to reach their fullest potential. This means access to quality housing, transportation, education, employment, health care, human services, safe neighborhoods, and healthy food. HHS provides critical services for residents who face a variety of obstacles in achieving their full potential. HHS plays an essential role in building a healthy and strong community.
WHO WE ARE LOOKING FOR
The Office of the Chief Operating Officer, Contract Management Team, is recruiting for an enthusiastic and talented individual for Administrative Specialist II to join our team. The ideal candidate is dedicated to delivering exceptional customer service, is proficient in technology, and possesses an understanding of modern office technology and software. If you are qualified and interested in joining the team to make a positive impact on the well-being of vulnerable and marginalized communities and individuals, please apply!
What You'll Be Doing
The Contract Manager position supports the Team Lead, Supervisors, and Senior Contract Managers in a wide range of contract administration duties to ensure accuracy, timely completion, and a high level of customer service. These duties include, but are not limited to:
This is a non-supervisory position.This position will provide administrative support for the Contract Management Team in a wide variety of contract responsibilities, which will include assisting with coordinating all Request for Services of Supplemental Staffing contracts and minor contract administration of assigned HHS service areas.This position will assist senior contract manager(s), in monitoring contract/procurement actions to ensure they are written correctly, that terms are met, and ensure renewal so that service is not interrupted.This position may provide contract support and assistance for the team and post solicitations, addendums, updates, and questions on the HHS intranet website.This position will also assist with insurance requirements and setting up and modifying the County Council resolution for all contracts. The position will be responsible for preparing reports and updating contract database/ tracking tools to ensure accurate completion of data and timely completion of contract actions.Minimum Qualifications
Education:
Graduation from an accredited college or university with a Bachelor's Degree.
Experience:
Two (2) years of professional administrative experience related to project management, data analysis, research and development of contracting processes, and/or contract administration.
1.
EDUCATION for EXPERIENCE:
Additional education will substitute for the required experience on a year-for-year basis.
2 . EXPERIENCE for EDUCATION:
Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for year basis.
Preferred Criteria, Interview Preferences
We will use
interview preference
criteria:
Minimum of 2 years of experience with legal writing, including drafting and editing contracts, and amendments with moderate scope requirements, including coordination with multiple departments in a short time frame.Experience managing and prioritizing multiple projects simultaneously and working independently to problem-solve complex projects.Experience providing customer service to multiple clients.Experience working in a particularly detail-oriented environment requiring substantial organizational skills.Experience with analyzing data, preparing and developing reports, and proficiency in Microsoft Office tools.
IMPORTANT INFORMATION
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at OHR@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.
MCG's Total Rewards
To promote your overall well-being and help secure your future, MCG offers a comprehensive total rewards package for permanent and term positions.
Compensation. In addition to the salary listed in the Description section, all permanent and term positions are eligible for robust retirement plans, with public safety positions eligible for a pension plan. Sick leave and annual leave earned at a rate of 4.6 hours/80hrs worked. We also provide personal days, paid parental leave (6 weeks), holiday leave, various pay differentials, tuition assistance (up to $2,130 annually), and performance awards. Positions in MLS earn paid time off (7 weeks annualized) instead of sick/annual leave and are not eligible for pay differentials.
Benefits. Our benefits for all permanent and term positions include premier medical, prescription, dental, vision, long-term disability, and life insurance plans, with most plans receiving employer contributions of 80% toward premiums. Additionally, we offer an employee assistance program, an award-winning wellness program, and flexible spending accounts for healthcare, childcare, and commuter expenses.
For eligibility and plan details, please visit
01
MQ Question ADMINISTRATIVE SPECIALIST II (000151)
What is your highest level of completed education?
N/AHigh School/GEDAssociate's DegreeBachelor's DegreeMaster's DegreeJuris DoctorDoctorate
02
MQ Question ADMINISTRATIVE SPECIALIST (000151)
How many years of professional experience do you have related to project management, data analysis, research and development of contracting processes, and/or contract administration?
No Experience1 Year Experience2 Years Experience3 Years Experience4 Years Experience5 Years Experience6+ Years Experience
Required Question
$65,551.00 - $104,210.00 Annually
Location :
401 Hungerford Dr Rockville MD 20850 USA
Job Type:
Permanent
Remote Employment:
Flexible/Hybrid
Job Number:
2024 - 00293
Department:
Department of Health and Human Services
Division:
HHS 60 Chief Operating Officer Division
Opening Date:
10/24/2024
Closing Date:
11/7/2024 11:59 PM Eastern
FLSA:
Exempt
About the Position
The expected salary for this position on hire is $65,551 - 84,880
WHO WE ARE
Montgomery County is located adjacent to Washington, D.C., and with over one million residents, is the most populous County in the State of Maryland. The County is also the most diverse County in the State and ranks among the top ten most diverse Counties in the nation. Montgomery County contains many major U.S. government offices, scientific research and learning centers, and business campuses.
The Department of Health and Human Services is responsible for delivery of the County's public health and human services that meet the needs of our community's most vulnerable children, adults and seniors. The Department provides services through more than 120 programs at more than 20 locations. With over 2,000 employees, the Department of Health and Human Services is the largest County Department.
As a Department, we believe health and wellness of the county can only be achieved by ensuring that every resident has fair opportunities to reach their fullest potential. This means access to quality housing, transportation, education, employment, health care, human services, safe neighborhoods, and healthy food. HHS provides critical services for residents who face a variety of obstacles in achieving their full potential. HHS plays an essential role in building a healthy and strong community.
WHO WE ARE LOOKING FOR
The Office of the Chief Operating Officer, Contract Management Team, is recruiting for an enthusiastic and talented individual for Administrative Specialist II to join our team. The ideal candidate is dedicated to delivering exceptional customer service, is proficient in technology, and possesses an understanding of modern office technology and software. If you are qualified and interested in joining the team to make a positive impact on the well-being of vulnerable and marginalized communities and individuals, please apply!
What You'll Be Doing
The Contract Manager position supports the Team Lead, Supervisors, and Senior Contract Managers in a wide range of contract administration duties to ensure accuracy, timely completion, and a high level of customer service. These duties include, but are not limited to:
This is a non-supervisory position.This position will provide administrative support for the Contract Management Team in a wide variety of contract responsibilities, which will include assisting with coordinating all Request for Services of Supplemental Staffing contracts and minor contract administration of assigned HHS service areas.This position will assist senior contract manager(s), in monitoring contract/procurement actions to ensure they are written correctly, that terms are met, and ensure renewal so that service is not interrupted.This position may provide contract support and assistance for the team and post solicitations, addendums, updates, and questions on the HHS intranet website.This position will also assist with insurance requirements and setting up and modifying the County Council resolution for all contracts. The position will be responsible for preparing reports and updating contract database/ tracking tools to ensure accurate completion of data and timely completion of contract actions.Minimum Qualifications
Education:
Graduation from an accredited college or university with a Bachelor's Degree.
Experience:
Two (2) years of professional administrative experience related to project management, data analysis, research and development of contracting processes, and/or contract administration.
1.
EDUCATION for EXPERIENCE:
Additional education will substitute for the required experience on a year-for-year basis.
2 . EXPERIENCE for EDUCATION:
Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for year basis.
Preferred Criteria, Interview Preferences
We will use
interview preference
criteria:
Minimum of 2 years of experience with legal writing, including drafting and editing contracts, and amendments with moderate scope requirements, including coordination with multiple departments in a short time frame.Experience managing and prioritizing multiple projects simultaneously and working independently to problem-solve complex projects.Experience providing customer service to multiple clients.Experience working in a particularly detail-oriented environment requiring substantial organizational skills.Experience with analyzing data, preparing and developing reports, and proficiency in Microsoft Office tools.
IMPORTANT INFORMATION
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at OHR@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.
MCG's Total Rewards
To promote your overall well-being and help secure your future, MCG offers a comprehensive total rewards package for permanent and term positions.
Compensation. In addition to the salary listed in the Description section, all permanent and term positions are eligible for robust retirement plans, with public safety positions eligible for a pension plan. Sick leave and annual leave earned at a rate of 4.6 hours/80hrs worked. We also provide personal days, paid parental leave (6 weeks), holiday leave, various pay differentials, tuition assistance (up to $2,130 annually), and performance awards. Positions in MLS earn paid time off (7 weeks annualized) instead of sick/annual leave and are not eligible for pay differentials.
Benefits. Our benefits for all permanent and term positions include premier medical, prescription, dental, vision, long-term disability, and life insurance plans, with most plans receiving employer contributions of 80% toward premiums. Additionally, we offer an employee assistance program, an award-winning wellness program, and flexible spending accounts for healthcare, childcare, and commuter expenses.
For eligibility and plan details, please visit
01
MQ Question ADMINISTRATIVE SPECIALIST II (000151)
What is your highest level of completed education?
N/AHigh School/GEDAssociate's DegreeBachelor's DegreeMaster's DegreeJuris DoctorDoctorate
02
MQ Question ADMINISTRATIVE SPECIALIST (000151)
How many years of professional experience do you have related to project management, data analysis, research and development of contracting processes, and/or contract administration?
No Experience1 Year Experience2 Years Experience3 Years Experience4 Years Experience5 Years Experience6+ Years Experience
Required Question