The University of Texas at Austin
Procurement System Administrator
The University of Texas at Austin, Austin, Texas, us, 78716
Job Posting Title:Procurement System Administrator
----Hiring Department:Procurement and Payment Services
----Position Open To:All Applicants
----Weekly Scheduled Hours:40
----FLSA Status:Exempt
----Earliest Start Date:Immediately
----Position Duration:Expected to Continue
----Location:UT MAIN CAMPUS
----Job Details:General Notes
The Procurement and Payment Services (PPS) team serves The University of Texas at Austin as a trusted partner, providing integrated procure-to-payment support, and strategically addressing sourcing, contracting, revenue generating opportunities and payment needs, while safeguarding for the highest-level of qualified and varied supplier performance. For more information on PPS, please visit: https://procurement.utexas.edu/about.Your skills will make a difference
You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of FAS staff, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)Voluntary Vision, Dental, Life, and Disability insurance optionsGenerous paid vacation, sick time, and holidaysTeachers Retirement System of Texas, a defined benefit retirement plan, with employer matching fundsAdditional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)Flexible spending account options for medical and childcare expensesRobust free training access through LinkedIn Learning plus professional conference opportunitiesTuition assistanceExpansive employee discount program including athletic ticketsFree access to UT Austin's libraries and museums with staff ID cardFree rides on all UT Shuttle and Austin CapMetro buses with staff ID cardFor more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewardsMust be authorized to work in the United States on a full-time basis for any employer without sponsorship.Purpose
The Procurement System Administrator is responsible for the administration, analysis and solution support activities for Jaggaer and other eProcurement solutions for UT Austin.Responsibilities
Assist with the system administration of the eProcurement platform, UT Market, and other eCommerce solutions. Manage system fields in the eProcurement platform that integrate to the ERP or other solutions. Maintenance of system from a user experience perspective using forms, dashboards, notifications, workflows, and approvals. Ensure commitments and deployment roadmap milestones are met.Work closely with UT Austin personnel troubleshooting issues or improvements for shopping tools, receiving, invoicing, or reporting. The full support of downstream activities within the eProcurement systems. Work with Information Technology departments and suppliers to troubleshoot systems issues as they arise.Provide cross functional liaison support among end users and IT/technical support teams, serving as an application expert. Provide support for the implementation and on-going operations for the Jaggaer platform, including upgrades and enhancements.Develop training, guides and resources for new users in UT Market. Coordinate in person and online training for all University users. Review and resolve issues, ensuring that departments comply with procurement laws, and helping to educate University employees about procurement, Historically Underutilized Business, purchase orders and contracts.Maintain expertise and create goals for professional development. Participate in professional develop activities and keep up to date on trends, best practices and technology associated with job functions. Participate in procurement department on-site events multiple times per year.Perform other job related projects or duties as assigned.Required Qualifications
Bachelor's Degree in related field.Three years' experience in a procurement role.Three years' experience maintaining a source to pay software.Attention to detail and excellent customer service skills.Strong business process skills.Excellent communication and interpersonal skills.Excellent organizational skills.Knowledge and understanding of fundamental purchasing and payment concepts.Proficient at Microsoft Office Products, particularly Excel.A minimum of one (1) professional purchasing certification must be attained within a twelve-month period of appointment to the position. Once attained, certification must be maintained active. Certification in the following areas shall be acceptable:Certified Texas Contract Developer (CTCD)Certified Texas Contract Manager (CTCM)Certified Professional in Supply Management (CPSM)Certified Purchasing Manager (CPM)Certified Professional Public Buyer (CPPB)Certified Public Purchasing Officer (CPPO)Preferred Qualifications
Experience working in higher education.Extensive experience as a project manager.Extensive experience with process improvements.Extensive experience with Jaggaer solution.Jaggaer Platform CertificationSalary Range
$85,000 + depending on qualificationsWorking Conditions
Standard office conditions.Manual dexterityDaily use of a keyboard and desktop computerIncumbent will be required to be on campus as necessary in support of assigned projects and for training and development meetings as directed.Required Materials
Resume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interestImportantfor applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
----Hiring Department:Procurement and Payment Services
----Position Open To:All Applicants
----Weekly Scheduled Hours:40
----FLSA Status:Exempt
----Earliest Start Date:Immediately
----Position Duration:Expected to Continue
----Location:UT MAIN CAMPUS
----Job Details:General Notes
The Procurement and Payment Services (PPS) team serves The University of Texas at Austin as a trusted partner, providing integrated procure-to-payment support, and strategically addressing sourcing, contracting, revenue generating opportunities and payment needs, while safeguarding for the highest-level of qualified and varied supplier performance. For more information on PPS, please visit: https://procurement.utexas.edu/about.Your skills will make a difference
You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of FAS staff, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)Voluntary Vision, Dental, Life, and Disability insurance optionsGenerous paid vacation, sick time, and holidaysTeachers Retirement System of Texas, a defined benefit retirement plan, with employer matching fundsAdditional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)Flexible spending account options for medical and childcare expensesRobust free training access through LinkedIn Learning plus professional conference opportunitiesTuition assistanceExpansive employee discount program including athletic ticketsFree access to UT Austin's libraries and museums with staff ID cardFree rides on all UT Shuttle and Austin CapMetro buses with staff ID cardFor more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewardsMust be authorized to work in the United States on a full-time basis for any employer without sponsorship.Purpose
The Procurement System Administrator is responsible for the administration, analysis and solution support activities for Jaggaer and other eProcurement solutions for UT Austin.Responsibilities
Assist with the system administration of the eProcurement platform, UT Market, and other eCommerce solutions. Manage system fields in the eProcurement platform that integrate to the ERP or other solutions. Maintenance of system from a user experience perspective using forms, dashboards, notifications, workflows, and approvals. Ensure commitments and deployment roadmap milestones are met.Work closely with UT Austin personnel troubleshooting issues or improvements for shopping tools, receiving, invoicing, or reporting. The full support of downstream activities within the eProcurement systems. Work with Information Technology departments and suppliers to troubleshoot systems issues as they arise.Provide cross functional liaison support among end users and IT/technical support teams, serving as an application expert. Provide support for the implementation and on-going operations for the Jaggaer platform, including upgrades and enhancements.Develop training, guides and resources for new users in UT Market. Coordinate in person and online training for all University users. Review and resolve issues, ensuring that departments comply with procurement laws, and helping to educate University employees about procurement, Historically Underutilized Business, purchase orders and contracts.Maintain expertise and create goals for professional development. Participate in professional develop activities and keep up to date on trends, best practices and technology associated with job functions. Participate in procurement department on-site events multiple times per year.Perform other job related projects or duties as assigned.Required Qualifications
Bachelor's Degree in related field.Three years' experience in a procurement role.Three years' experience maintaining a source to pay software.Attention to detail and excellent customer service skills.Strong business process skills.Excellent communication and interpersonal skills.Excellent organizational skills.Knowledge and understanding of fundamental purchasing and payment concepts.Proficient at Microsoft Office Products, particularly Excel.A minimum of one (1) professional purchasing certification must be attained within a twelve-month period of appointment to the position. Once attained, certification must be maintained active. Certification in the following areas shall be acceptable:Certified Texas Contract Developer (CTCD)Certified Texas Contract Manager (CTCM)Certified Professional in Supply Management (CPSM)Certified Purchasing Manager (CPM)Certified Professional Public Buyer (CPPB)Certified Public Purchasing Officer (CPPO)Preferred Qualifications
Experience working in higher education.Extensive experience as a project manager.Extensive experience with process improvements.Extensive experience with Jaggaer solution.Jaggaer Platform CertificationSalary Range
$85,000 + depending on qualificationsWorking Conditions
Standard office conditions.Manual dexterityDaily use of a keyboard and desktop computerIncumbent will be required to be on campus as necessary in support of assigned projects and for training and development meetings as directed.Required Materials
Resume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interestImportantfor applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.