Virginia Jobs
Operations Coordinator, Student Health and Wellness
Virginia Jobs, Charlottesville, Virginia, United States, 22904
The University of Virginia's Department of Student Health and Wellness (SHW) seeks a highly motivated professional to join its dynamic team. The Operations Coordinator will function as part of a larger department-wide Administrative team encompassing functional areas for Finance, Human Resources, Facilities, Information Technology, Medical Records, and Insurance/Billing. The Operations Coordinator will work within a broad range of responsibilities requiring a high degree of professionalism, collaboration, initiative, attention to detail and discretion in handling confidential and sensitive information. Areas of support include administrative, human resources, Workday transactions, and general business operations associated with a nationally accredited student health facility. This position requires experience in administrative and business operations background, preferably in a health care setting. The Operations Coordinator reports to the Assistant Director of Operations and works closely with the Business Manager, as well as other team members across the department.
The primary area of focus includes:
Work done independentlyCollaborate across departments as needed to define and identify scope and objectives.Assist with task tracking.Organize department initiatives into doable actions with set time limits.Observing, reviewing, and analyzing processes to identify inefficiencies and areas where improvements could be made.Work with various departments to assess and implement operational systems.Perform a variety of professional and operational duties that facilitate the day-to-day operations of the department. Ensure office operations function in a professional and predictable manner.Proficiently leverage Workday software to efficiently complete tasks, streamline workflows, and generate reports, ensuring accurate and timely information for informed decision-making.Work done with guidance
Assist the Assistant Director of Operations with the creation and maintenance of various process and procedure documentation on an ongoing basis.Provide overall Administrative team support by assisting with other projects to ensure effective team management.Designing and maintaining clear operational guides to ensure consistency of operations.Perform general administrative tasks.Function as a back-up point of contact for and consistently communicate with participants.Participate in other special projects and initiatives as assigned.Work collaboratively with other functional areas under the guidance of the Assistant Director of Operations as needed during peak seasons.In addition to the above job responsibilities, other duties may be assigned.Other General Duties
Maintain electronic documents in a systematic, organized manner for retention and retrieval, with appropriate confidentiality.Aid or take the lead on various assignments required of our operation such as records management, human resources, business system and process conversions, etc.Minimum Requirements
Education: Bachelor's degreeExperience: At least three years of experience. Relevant experience may be considered in lieu of a degree.
Required Qualifications
Experience in a healthcare setting related to project management and coordination.Strong work ethic with an appreciation for deadlines.Resourceful and collaborative: able to communicate with key stakeholders.Ability to build trust with colleagues.Ability to independently research topics pertaining to operational area.Excellent oral and written communication skills.Strong commitment to the department's core values.Proficient in Excel and Smartsheet.Ability to independently interpret information and apply it to daily work.Ability to adapt quickly to a multi-faceted and evolving work environment.Employment Type
This is a nonexempt level, benefited position at 40 hours per week. Employees benefits package highlights include:
22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time offParental and Community Service LeaveHealth plan with options to meet healthcare and financial needsRetirement through the Virginia Retirement SystemTuition and professional development benefitsEmployee wellness program featuring activities to earn up to $500/year.Work-from-home availability after six months of employment. Salary range is anticipated to be $23.00-28.00/hour commensurate with education and experience. The successful applicant will pass a background check and a drug screen.
Application Instructions
External applicants please go to Apply Now . Internal applicants must apply through their UVA Workday profile, search Find Jobs and then R0065510. Complete an application online and include the following documents:
A CV/resume
A cover letter
All documents can be loaded into the resume submission field, multiple documents can be submitted into this one field. Incomplete applications will not be considered. This position cannot offer visa sponsorship. References will be completed via UVA's standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process. For questions about the application process, please contact Michele Jarman , Academic Recruiter.
PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.
The primary area of focus includes:
Work done independentlyCollaborate across departments as needed to define and identify scope and objectives.Assist with task tracking.Organize department initiatives into doable actions with set time limits.Observing, reviewing, and analyzing processes to identify inefficiencies and areas where improvements could be made.Work with various departments to assess and implement operational systems.Perform a variety of professional and operational duties that facilitate the day-to-day operations of the department. Ensure office operations function in a professional and predictable manner.Proficiently leverage Workday software to efficiently complete tasks, streamline workflows, and generate reports, ensuring accurate and timely information for informed decision-making.Work done with guidance
Assist the Assistant Director of Operations with the creation and maintenance of various process and procedure documentation on an ongoing basis.Provide overall Administrative team support by assisting with other projects to ensure effective team management.Designing and maintaining clear operational guides to ensure consistency of operations.Perform general administrative tasks.Function as a back-up point of contact for and consistently communicate with participants.Participate in other special projects and initiatives as assigned.Work collaboratively with other functional areas under the guidance of the Assistant Director of Operations as needed during peak seasons.In addition to the above job responsibilities, other duties may be assigned.Other General Duties
Maintain electronic documents in a systematic, organized manner for retention and retrieval, with appropriate confidentiality.Aid or take the lead on various assignments required of our operation such as records management, human resources, business system and process conversions, etc.Minimum Requirements
Education: Bachelor's degreeExperience: At least three years of experience. Relevant experience may be considered in lieu of a degree.
Required Qualifications
Experience in a healthcare setting related to project management and coordination.Strong work ethic with an appreciation for deadlines.Resourceful and collaborative: able to communicate with key stakeholders.Ability to build trust with colleagues.Ability to independently research topics pertaining to operational area.Excellent oral and written communication skills.Strong commitment to the department's core values.Proficient in Excel and Smartsheet.Ability to independently interpret information and apply it to daily work.Ability to adapt quickly to a multi-faceted and evolving work environment.Employment Type
This is a nonexempt level, benefited position at 40 hours per week. Employees benefits package highlights include:
22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time offParental and Community Service LeaveHealth plan with options to meet healthcare and financial needsRetirement through the Virginia Retirement SystemTuition and professional development benefitsEmployee wellness program featuring activities to earn up to $500/year.Work-from-home availability after six months of employment. Salary range is anticipated to be $23.00-28.00/hour commensurate with education and experience. The successful applicant will pass a background check and a drug screen.
Application Instructions
External applicants please go to Apply Now . Internal applicants must apply through their UVA Workday profile, search Find Jobs and then R0065510. Complete an application online and include the following documents:
A CV/resume
A cover letter
All documents can be loaded into the resume submission field, multiple documents can be submitted into this one field. Incomplete applications will not be considered. This position cannot offer visa sponsorship. References will be completed via UVA's standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process. For questions about the application process, please contact Michele Jarman , Academic Recruiter.
PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.