Carnegie Mellon University
Senior Recruiting Operations Specialist/Recruiting Operations Specialist - Talen
Carnegie Mellon University, Pittsburgh, Pennsylvania, us, 15289
Reference #: 2022436 The Office of Human Resources (OHR) at Carnegie Mellon University is committed to supporting faculty and staff members' success through every stage of their employment at the university. We support the Carnegie Mellon 2025 Strategic Plan by driving efficient, effective, and forward-thinking business practices to support the needs of an evolving university community. We recruit and retain outstanding people at all levels while encouraging a culture of diversity and inclusion and supporting professional and personal development.
The OHR Talent Acquisition team is searching for aSenior Recruiting Operations Specialist or Recruiting Operations Specialistto join our team.
Reporting to the Senior Director of Talent Acquisition you will be part of a dynamic team that provides strategic end-to-end talent acquisition services that have a transformative impact on the university's ability to achieve its mission and vision. In this role you will be responsible for providing operational and administrative support throughout the recruitment life cycle to help the university attract, find, and place hard-working, diverse individuals within our world-class institution
As a member of the recruiting operations team,you will be responsible for:
Managing the pre-employment background check process and ensuring compliance with university policies, procedures, and applicable employment laws. This includes: Initiating and monitoring results associated with pre-employment regulatory checks, drug/alcohol testing, credit checks, motor vehicle registration, etc. Assist campus partners with the student motor vehicle registration process Communicating results/status of the pre-employment checks with the recruitment team and/or taking the lead on follow-up communications with candidates on any outstanding or pending items to ensure timely processing Advancing out-of-scope background check results to the adjudication committee for review and decisions, as appropriate, while facilitating the order of pre-adverse and/or adverse action letters Serving as the main point of contact with background check vendors working to address and troubleshoot issues as they arise Facilitating and handling the monthly charge-back reporting for background check orders/expenses Assisting with the coordination of child protection clearances that are required under Act 153 and University policy
Providing operational and administrative support to the Talent Acquisition team throughout the recruitment life cycle, as requested by the recruitment team. This may include: Crafting engaging, inclusive job advertisements Posting job advertisements on select job boards Handling the financial reporting/chargeback process for paid job advertisements Maintaining a current listing of job advertisement options Handling job fair/event registration and assisting with job fair preparation activities and/or attendance Conducting initial review and evaluation of employment applications Assisting with conducting preliminary phone screens Assisting with facilitation, coordination, and scheduling of interviews Initiating and monitoring candidate reference checks
Assisting with Dual Career program activities which may include tracking requests, scheduling and performingone-on-oneconsultations, outreach, and reporting.
Analyzing, preparing, and reporting on data and activity associated with talent acquisition and/or pre-employment background performance and other related metrics
Monitoring and handling ServiceNow tickets as well as shared email inboxes, ensuring timely response and/or escalation to appropriate contacts as needed
Collaborating withtheHR Compliance department to conduct or prepare documentation for internal audits related to background checks and/or recruiting
Assisting with strategic projects and initiatives
You should demonstrate: Dedication to providing excellent customer and client service Solid attention to det il A willingness to learn and grow Effective communication skills, both written and oral Creative problem solving Effective time management, organizational, and prioritization skills Proficiency with using technology Data analysis skills and proficiency with Microsoft Office products (Excel, Word, and PowerPoint) and Google Docs.
Flexibility, excellence, and passion are vital qualities within the Human Resources division at Carnegie Mellon University (CMU). Inclusion, collaboration,and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
Qualifications:
Recruiting Operations Specialist: 1-3 years of relevant experience in human resources. Previous experience supporting recruiting or staffing operations is preferred. Associate's degree required.
Senior Recruiting Operations Specialist: 3+ years of relevant experience in human resources. Previous experience supporting recruiting or staffing operations is preferred. Associate's degree required.
A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
Requirements: Successful background check
Additional Information: This is afull-time (37.5 hours/week),non-exemptposition based inPittsburgh, PA. Work Posture:This position is currently operating on a hybrid work schedule, with an on-campus/in-office presence of 3 days a week, 2 days remote (within the Greater Pittsburgh region). Sponsorship: Applicantsfor this positionmustbecurrentlylegallyauthorized to workfor CMUin the United States. CMU will notsponsor or take over the sponsorship of an employment visa for this opportunity.Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.
Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.
Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insuranceto an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance.
Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!
For a comprehensive overview of the benefits that may beawaiting you, explore our Benefits page.
At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.
Are you interested in an exciting opportunity with an exceptional organization?! Apply today!
LocationPittsburgh, PA Job FunctionTalent Acquisition Position TypeStaff
The OHR Talent Acquisition team is searching for aSenior Recruiting Operations Specialist or Recruiting Operations Specialistto join our team.
Reporting to the Senior Director of Talent Acquisition you will be part of a dynamic team that provides strategic end-to-end talent acquisition services that have a transformative impact on the university's ability to achieve its mission and vision. In this role you will be responsible for providing operational and administrative support throughout the recruitment life cycle to help the university attract, find, and place hard-working, diverse individuals within our world-class institution
As a member of the recruiting operations team,you will be responsible for:
Managing the pre-employment background check process and ensuring compliance with university policies, procedures, and applicable employment laws. This includes: Initiating and monitoring results associated with pre-employment regulatory checks, drug/alcohol testing, credit checks, motor vehicle registration, etc. Assist campus partners with the student motor vehicle registration process Communicating results/status of the pre-employment checks with the recruitment team and/or taking the lead on follow-up communications with candidates on any outstanding or pending items to ensure timely processing Advancing out-of-scope background check results to the adjudication committee for review and decisions, as appropriate, while facilitating the order of pre-adverse and/or adverse action letters Serving as the main point of contact with background check vendors working to address and troubleshoot issues as they arise Facilitating and handling the monthly charge-back reporting for background check orders/expenses Assisting with the coordination of child protection clearances that are required under Act 153 and University policy
Providing operational and administrative support to the Talent Acquisition team throughout the recruitment life cycle, as requested by the recruitment team. This may include: Crafting engaging, inclusive job advertisements Posting job advertisements on select job boards Handling the financial reporting/chargeback process for paid job advertisements Maintaining a current listing of job advertisement options Handling job fair/event registration and assisting with job fair preparation activities and/or attendance Conducting initial review and evaluation of employment applications Assisting with conducting preliminary phone screens Assisting with facilitation, coordination, and scheduling of interviews Initiating and monitoring candidate reference checks
Assisting with Dual Career program activities which may include tracking requests, scheduling and performingone-on-oneconsultations, outreach, and reporting.
Analyzing, preparing, and reporting on data and activity associated with talent acquisition and/or pre-employment background performance and other related metrics
Monitoring and handling ServiceNow tickets as well as shared email inboxes, ensuring timely response and/or escalation to appropriate contacts as needed
Collaborating withtheHR Compliance department to conduct or prepare documentation for internal audits related to background checks and/or recruiting
Assisting with strategic projects and initiatives
You should demonstrate: Dedication to providing excellent customer and client service Solid attention to det il A willingness to learn and grow Effective communication skills, both written and oral Creative problem solving Effective time management, organizational, and prioritization skills Proficiency with using technology Data analysis skills and proficiency with Microsoft Office products (Excel, Word, and PowerPoint) and Google Docs.
Flexibility, excellence, and passion are vital qualities within the Human Resources division at Carnegie Mellon University (CMU). Inclusion, collaboration,and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
Qualifications:
Recruiting Operations Specialist: 1-3 years of relevant experience in human resources. Previous experience supporting recruiting or staffing operations is preferred. Associate's degree required.
Senior Recruiting Operations Specialist: 3+ years of relevant experience in human resources. Previous experience supporting recruiting or staffing operations is preferred. Associate's degree required.
A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
Requirements: Successful background check
Additional Information: This is afull-time (37.5 hours/week),non-exemptposition based inPittsburgh, PA. Work Posture:This position is currently operating on a hybrid work schedule, with an on-campus/in-office presence of 3 days a week, 2 days remote (within the Greater Pittsburgh region). Sponsorship: Applicantsfor this positionmustbecurrentlylegallyauthorized to workfor CMUin the United States. CMU will notsponsor or take over the sponsorship of an employment visa for this opportunity.Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.
Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.
Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insuranceto an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance.
Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!
For a comprehensive overview of the benefits that may beawaiting you, explore our Benefits page.
At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.
Are you interested in an exciting opportunity with an exceptional organization?! Apply today!
LocationPittsburgh, PA Job FunctionTalent Acquisition Position TypeStaff