Development Coordinator

DEFENDERS OF WILDLIFEPOSITION DESCRIPTIONJOB TITLE: Development CoordinatorCLASSIFICATION: Assistant 3SALARY: $47,000 - $52,000FLSA: ExemptDEPARTMENT: DevelopmentLOCATION: Headquarters, Washington, DCREPORTS TO: Vice President of PhilanthropyNUMBER OF DIRECT AND INDIRECT REPORT(S): 0LAST REVISED: May 2023POSITION SUMMARYThe Development Coordinator works closely with the Vice President of Philanthropy and Development Directors to advance fundraising efforts via donor outreach and stewardship efforts; tracking, reporting and acknowledging gifts; assisting with donor research and pipeline development; coordinating special projects; preparing reports and providing general departmental support.ESSENTIAL DUTIES AND RESPONSIBILITIES+ Ensure that all donors receive prompt and accurate acknowledgements for restricted and unrestricted gifts. Prepare draft letters, secure live signatures and draft custom notes from the President. Copy, mail and upload into database. Work with the Development colleagues and Vice President of Philanthropy to determine which letters require customization and to ensure that all gifts are acknowledged within 48 hours of receipt.+ Ensure that all gift acknowledgement processes and systems are optimized for efficiency to maintain quick turn-around times, especially during heavy donation periods (such as end of year).+ Ensure proper coding and processing of all gifts received by Development Department. Complete timely and accurate data reporting and ensure donor records are updated to reflect current preferences or status.+ Report all gifts daily to the Development staff by preparing the Daily Gift Report.+ Assist with welcoming new donors into the Defenders Leadership Council by preparing and sending welcome packets and supplemental materials, when appropriate.Departmental Support+ Assist with cultivation outreach mailings, such as gratitude cards, annual report, special reports, newsletters, invitations, birthday cards, Leadership Council and other premium mailings. Purchase and ensure postage, letterhead and envelopes are organized and available for all mailings to meet departmental and project mailing deadlines.+ Support event and trip activities as needed, including producing name badges and place cards, preparing and mailing materials, coordinating special projects and providing other support as needed.+ Assist with department donor research projects and pipeline development as needed.+ Serves as back-up to create visit briefings and prepare trip materials for major gift officers as needed.+ Process and maintain contracts for the department.+ Coordinate department-wide activities and projects, such as the weekly Development report (15Five), weekly staff meetings and orientation materials/binders for new staff members.+ Ensure audio-visual needs are set-up prior to scheduled meetings (e.g., Development weekly meetings).+ Provide support, as needed, to the Vice President of Philanthropy, including scheduling meetings and appointments; making travel arrangements; preparing visit materials for donors; managing travel expenses, assisting with donor correspondence and mailings, and tracking activities in the donor database+ When needed, assist Development colleagues with travel arrangements and expense reports.+ Complete expense reports for VP of Philanthropy and department credit card expenses.+ Perform all other work-related duties as assigned.QUALIFICATIONSEducation: Bachelors (B.A./B.S.) degree or equivalent in related disciplineExperience: 1 year of relevant experience. development experience preferred.An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.Knowledge, Skills, Abilities for All Defendershttps://defenders.org/knowledge-skills-and-abilitiesKnowledge, Skills, Abilities for Assistant 3Administrative+ Ability to accurately maintain electronic and physical records+ Anticipate and meet the needs of internal and/or external stakeholders delivering excellent serviceCommunication+ Ability to clearly and accurately communicate with internal and external stakeholders+ Ability to articulate complex ideas clearly, accurately and conciselyCritical Thinking+ Ability to handle sensitive and confidential matters with discretion+ Strong research and data analysis skills, including ability to gather and synthesize information from multiple sources to produce high quality work products in a consistent, efficient, accurate, and timely manner+ Creative problem-solving and troubleshooting skills with willingness to experiment and innovate new methods.Project Management+ Ability to work well under pressure and tight deadlines while balancing competing assignments+ Ability to remain flexible and adaptable to shifting priorities while remaining responsive to urgent requests+ Ability to take ownership of a project or process and to use problem solving skills to resolve issues+ Ability to manage deadlines on multiple cross-functional projects in a dynamic environment+ Demonstrated ability in managing competing interests on complex issuesKnowledge, Skills, Abilities for Development Coordinator+ Excellent writing, proofreading skills and knowledge of grammar+ Strong technological aptitude with advanced skills using Microsoft Word and Excel and willingness to learn specialized software such as ROI (our CRM)+ Strong organizational skills and attention to detail+ Strong interpersonal skills and ability to interact with both management and support staff+ Ability to take ownership of a process and to use problem solving skills to resolve issues; including asking questions and perform research when a task is unfamiliar and asking for help when needed.+ Ability to function efficiently in a busy environment+ Expected to work independently and/or as a team member with initiative, motivation, flexibility, organization, and strong attention to accuracy and detailPHYSICAL ACTIVITIES, ENVIRONMENTAL CONDITIONS, PHYSICAL DEMANDSPhysical ActivitiesCheck all that applyFrequency(N)Never, (O)Occasionally or (C)ConstantlyAscending or descending ladders, stairs, scaffolding, ramps, poles and the like.NMoving self in different positions to accomplish tasks in various environments including tight and confined spaces.NRemaining in a stationary position, often standing or sitting for prolonged periods.CMoving about to accomplish tasks or moving from one worksite to another.OAdjusting or moving objects up to 10 pounds in all directions.OCommunicating with others to exchange information.CRepeating motions that may include the wrists, hands and/or fingers.COperating machinery and/or power tools.NOperating motor vehicles or heavy equipment.NAssessing the accuracy, neatness and thoroughness of the work assigned.CEnvironmental ConditionsCheck all that applyFrequency(N)Never, (O)Occasionally or (C)ConstantlyLow temperatures.High temperatures.Outdoor elements such as precipitation and wind.Noisy environments.Hazardous conditions.Poor ventilation.Small and/or enclosed spaces.No adverse environmental conditions expected.XPhysical DemandsCheck only oneSedentary work that primarily involves sitting/standing.XLight work that includes moving objects up to 20 pounds.Medium work that includes moving objects up to 50 pounds.Heavy work that includes moving objects up to 100 pounds or more.Visit www.defenders.org to apply.All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.It is the policy of Defenders of Wildlife to provide equal employment opportunity to all qualified individuals without regard to their race, color, creed, religion, sex national origin, ethnicity, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, marital status, personal appearance, family/parental status, matriculation, political affiliation, genetic information, or any other legally protected characteristic in all personnel actions.Please be advised this position is union-eligible.