Binghamton University
Purchasing Assistant
Binghamton University, Binghamton, New York, United States, 13903
Location: Binghamton, NY Category: Professional Posted On: Fri Oct 4 2024 Job Description:
Budget Title: Senior Staff Assistant (SL-3)
Salary: $60,000
The Purchasing Assistant is a full-time professional position reporting directly to the Associate Director of Procurement. The duties of the position include but are not limited to:
Review all purchase orders over $2,500. Work with department on proper procedures involving the procurement of items over this dollar amount. Review requisition, and ensure quotes, bids and other backup documentation is submitted before approval. Oversee Purchase Order creation process.
Point person for vendor responsibility. This involves all procurements over $100,000. Follow up with vendor for any issues found in questionnaire or during research along with preparation of the vendor responsibility profile. Further, follow up with acquiring correct insurance forms for vendor file. Also perform vendor responsibility on all sub-contractors over $100,000 as well.
Responsible for making sure all tangible asset procurements above $5,000 are being input correctly on requisitions before a purchase order is created. This will allow for these items to be tagged correctly by the Office of Asset Management.
Backup for review and approval of all purchase orders under $2,500.
Run BI reports to compile monthly statistics to track standard vouchers, travel vouchers, and PCard spend.
Develop training materials and speak at training sessions for departments. This includes PowerPoint presentations and handouts related to proper procurement in NYS.
The State University of New York and Binghamton University are equal opportunity employers. All qualified applicants are encouraged to apply.
Job Requirements:
Bachelor's Degree
Personal computer literacy (Microsoft Office)
Ability to communicate effectively, both orally and in writing and in front of small and large groups
Detail-oriented with strong organizational skills and ability to independently prioritize workload and adapt to rapidly changing priorities
Demonstrated ability to work independently, use initiative, follow through, and complete tasks in a timely manner
Preferred:
Bachelor's Degree in business related field
Previous experience in contract management
Previous experience and knowledge of NYS Purchasing Rules and Regulations
Visa sponsorship is not available for this position
Additional Information:
Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov
Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/
Cover letters may be addressed "To the Search Committee."
Postings active on the website, accept applications until closure.
For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html
Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here (https://www.binghamton.edu/diversity-equity-inclusion/policies-and-procedures/title-ix-.html) .
Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: arobins@binghamton.edu or 607-777-3660.
Budget Title: Senior Staff Assistant (SL-3)
Salary: $60,000
The Purchasing Assistant is a full-time professional position reporting directly to the Associate Director of Procurement. The duties of the position include but are not limited to:
Review all purchase orders over $2,500. Work with department on proper procedures involving the procurement of items over this dollar amount. Review requisition, and ensure quotes, bids and other backup documentation is submitted before approval. Oversee Purchase Order creation process.
Point person for vendor responsibility. This involves all procurements over $100,000. Follow up with vendor for any issues found in questionnaire or during research along with preparation of the vendor responsibility profile. Further, follow up with acquiring correct insurance forms for vendor file. Also perform vendor responsibility on all sub-contractors over $100,000 as well.
Responsible for making sure all tangible asset procurements above $5,000 are being input correctly on requisitions before a purchase order is created. This will allow for these items to be tagged correctly by the Office of Asset Management.
Backup for review and approval of all purchase orders under $2,500.
Run BI reports to compile monthly statistics to track standard vouchers, travel vouchers, and PCard spend.
Develop training materials and speak at training sessions for departments. This includes PowerPoint presentations and handouts related to proper procurement in NYS.
The State University of New York and Binghamton University are equal opportunity employers. All qualified applicants are encouraged to apply.
Job Requirements:
Bachelor's Degree
Personal computer literacy (Microsoft Office)
Ability to communicate effectively, both orally and in writing and in front of small and large groups
Detail-oriented with strong organizational skills and ability to independently prioritize workload and adapt to rapidly changing priorities
Demonstrated ability to work independently, use initiative, follow through, and complete tasks in a timely manner
Preferred:
Bachelor's Degree in business related field
Previous experience in contract management
Previous experience and knowledge of NYS Purchasing Rules and Regulations
Visa sponsorship is not available for this position
Additional Information:
Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov
Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/
Cover letters may be addressed "To the Search Committee."
Postings active on the website, accept applications until closure.
For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html
Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here (https://www.binghamton.edu/diversity-equity-inclusion/policies-and-procedures/title-ix-.html) .
Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: arobins@binghamton.edu or 607-777-3660.