University of Georgia
Program Coordinator
University of Georgia, Athens, Georgia, us, 30604
Posting Details
Posting Details
Posting Number S12717P
Working Title Program Coordinator
Department VPI-VP of Instruction
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website https://activelearning.uga.edu/
Posting Type External
Retirement Plan TRS
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
Standard Monday - Friday schedule between 8:00 and 5:00 with occasional night or weekend work.
Advertised Salary $43,000+
Posting Date 10/02/2024
Open until filled Yes
Closing Date
Proposed Starting Date 10/28/2024
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title Office/Clerical Lead
FLSA Non-Exempt
FTE 1.00
Minimum Qualifications
Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Two plus (2+) years' experience within a Higher Education setting.
Position Summary
In this role, the employee will provide administrative support to the Director of Active Learning as part of UGA's QEP Accreditation plan (more details
here ). This employee's primary responsibilities will be to oversee office management, coordinate meeting events, and assist with external communication strategy and implementation.
Knowledge, Skills, Abilities and/or Competencies
Ability to work independently and efficientlyGreat teamwork skills, including communicating proactively and meeting all deadlines dependablyRobust organizational skills (proactive, detailed, and solution-oriented planning)Experience with budgeting and purchasingProficient in Microsoft 365 and/or Google G SuiteExperience in event organizing and implementationAbility to interact effectively with the public (e.g., strong interpersonal skills and effective oral and written communication)Ability to develop and implement a communications strategy involving traditional and social mediaStrong ability to create digital designs that include visually compelling layouts and elements and are in compliance with UGA's branding guidelinesExperience with web design and maintenance using WordPressPhysical Demands
Normal office functions, including:
Traveling short distances on the UGA campus to pick up and deliver time-sensitive items on and off campusMay traverse campusMay carry up to 20lbsIs driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Financial Support:
Oversee the purchase of supplies and services through UGA's invoicing and payment processes.Work with the Director of Active Learning to monitor AL's $1.2 million annual budget, substantiating financial transactions, collecting data, and updating balance sheets.Percentage of time 25 Duties/Responsibilities
General Administration:
Provide general administrative support for Active Learning initiatives by ensuring office procedures are in place and running smoothly, and visitors and written correspondences are addressed, filing systems are maintained, technical equipment is working, and supplies are delivered to key stakeholders around campus.Percentage of time 25 Duties/Responsibilities
Meeting & Event Coordination
Coordinate meetings, conferences, and special events (including the Active Learning Summit and smaller events targeting students, staff, and faculty). For events, duties may include coordinating logistics, communicating with venues, hiring and coordinating third-party vendors (e.g., photographer), distributing invitations and flyers, ordering all supplies, and assisting with set-up and breakdown of the event. For conference preparation, duties may include confirming conference registrations, making travel arrangements, accommodations, and itineraries as needed.Percentage of time 25 Duties/Responsibilities
Communications
Assist the Director in drafting and updating content for the Active Learning Initiative website and social media.Work with the Director to conceive and implement a comprehensive communication strategy involving the website, listservs, social media (e.g., Instagram and LinkedIn), and other media.Work with team members to make strategic decisions regarding content selection and presentation to engage and inform our UGA community and external audiences.Remain up-to-date on UGA's marketing and communication guidelines to ensure direct compliance.Manage the communications calendar and post engaging contentCreate print and digital branding materials that are visually compelling, content-rich, and aligned with UGA's marketing and communication guidelines.Work with the Director to create content for listservs, newsletters, and external publicationsDesign and implementation of content for the Active Learning website using WordPress.
Percentage of time 25
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Leah Carmichael
Recruitment Contact Email activelearning@uga.edu
Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Resume/CVCover LetterOptional Documents
List of References with Contact Information
Posting Details
Posting Number S12717P
Working Title Program Coordinator
Department VPI-VP of Instruction
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website https://activelearning.uga.edu/
Posting Type External
Retirement Plan TRS
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
Standard Monday - Friday schedule between 8:00 and 5:00 with occasional night or weekend work.
Advertised Salary $43,000+
Posting Date 10/02/2024
Open until filled Yes
Closing Date
Proposed Starting Date 10/28/2024
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title Office/Clerical Lead
FLSA Non-Exempt
FTE 1.00
Minimum Qualifications
Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Two plus (2+) years' experience within a Higher Education setting.
Position Summary
In this role, the employee will provide administrative support to the Director of Active Learning as part of UGA's QEP Accreditation plan (more details
here ). This employee's primary responsibilities will be to oversee office management, coordinate meeting events, and assist with external communication strategy and implementation.
Knowledge, Skills, Abilities and/or Competencies
Ability to work independently and efficientlyGreat teamwork skills, including communicating proactively and meeting all deadlines dependablyRobust organizational skills (proactive, detailed, and solution-oriented planning)Experience with budgeting and purchasingProficient in Microsoft 365 and/or Google G SuiteExperience in event organizing and implementationAbility to interact effectively with the public (e.g., strong interpersonal skills and effective oral and written communication)Ability to develop and implement a communications strategy involving traditional and social mediaStrong ability to create digital designs that include visually compelling layouts and elements and are in compliance with UGA's branding guidelinesExperience with web design and maintenance using WordPressPhysical Demands
Normal office functions, including:
Traveling short distances on the UGA campus to pick up and deliver time-sensitive items on and off campusMay traverse campusMay carry up to 20lbsIs driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Financial Support:
Oversee the purchase of supplies and services through UGA's invoicing and payment processes.Work with the Director of Active Learning to monitor AL's $1.2 million annual budget, substantiating financial transactions, collecting data, and updating balance sheets.Percentage of time 25 Duties/Responsibilities
General Administration:
Provide general administrative support for Active Learning initiatives by ensuring office procedures are in place and running smoothly, and visitors and written correspondences are addressed, filing systems are maintained, technical equipment is working, and supplies are delivered to key stakeholders around campus.Percentage of time 25 Duties/Responsibilities
Meeting & Event Coordination
Coordinate meetings, conferences, and special events (including the Active Learning Summit and smaller events targeting students, staff, and faculty). For events, duties may include coordinating logistics, communicating with venues, hiring and coordinating third-party vendors (e.g., photographer), distributing invitations and flyers, ordering all supplies, and assisting with set-up and breakdown of the event. For conference preparation, duties may include confirming conference registrations, making travel arrangements, accommodations, and itineraries as needed.Percentage of time 25 Duties/Responsibilities
Communications
Assist the Director in drafting and updating content for the Active Learning Initiative website and social media.Work with the Director to conceive and implement a comprehensive communication strategy involving the website, listservs, social media (e.g., Instagram and LinkedIn), and other media.Work with team members to make strategic decisions regarding content selection and presentation to engage and inform our UGA community and external audiences.Remain up-to-date on UGA's marketing and communication guidelines to ensure direct compliance.Manage the communications calendar and post engaging contentCreate print and digital branding materials that are visually compelling, content-rich, and aligned with UGA's marketing and communication guidelines.Work with the Director to create content for listservs, newsletters, and external publicationsDesign and implementation of content for the Active Learning website using WordPress.
Percentage of time 25
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Leah Carmichael
Recruitment Contact Email activelearning@uga.edu
Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Resume/CVCover LetterOptional Documents
List of References with Contact Information