The Kahala Hotel and Resort
Administrator of Benefits and Leave Management
The Kahala Hotel and Resort, Honolulu, Hawaii, United States, 96814
Description
Administrator of Benefits and Leave Management
Come LIVE Kahala and join the Kahala Ohana! We are a #luxuryhotel and #resort, nestled between the serenity of gently lapping waves on a lovely white sand beach and a prestigious private golf course that host an annual PGA Tournament, all within the quiet Kahala Community. The Kahala Hotel & Resort is on the forefront of making changes in hospitality with our KISCA (Kahala Initiative for Sustainability Culture and Arts) Program and ownership's commitment to supporting the UN's SDGs. Our colleagues are in large part our #brand and we are looking for individuals to join us to ensure that guests will create treasured memories here with a longing to return to The Kahala Hotel & Resort.
Pay Range ($5,000 - $5,333 a month)
Job Summary:
Job will encompass three primary areas; leave management, benefits administration and payroll support.
Leave Management - Effectively coordinates the support for all leave of absence for colleagues. This includes, but is not limited to Family and Medical Leave Act, Hawaii Family Leave Law, Worker's Compensation and other Personal Leaves.
Benefits Administration - Supervise and monitor benefits administration.
Payroll Support - Coordinate with Payroll to support the accurate and timely running of payroll.
Essential Functions
Leave ManagementOversees and administers leave requests including Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, and short-term or long-term disability plans.Handles the FMLA leave administration process from the employee's initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.Oversees the return-to-work process for employees returning from FMLA, workers' compensation, or other leave(s). Communicates with employees regarding their needs for leave and/or modified work schedules. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave and facilitates smooth and timely return to work;Advises managers and employees on the interaction of leave laws with paid time off, workers' compensation, and short-term and long-term disability benefits.Administers other leaves and company time-off programs as assigned in accordance with internal policy and applicable laws.Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.Preserves confidentiality of employee medical documentation and files.Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws and recommend revisions to company leave policies to ensure compliance with federal, state and local laws and regulations.Administers and tracks FMLA, LOA, ADA, Worker's Compensation and other applicable leaves or accommodations.Benefits Administration
Provide customer service support to internal and external customers. Develop communication tools to enhance understanding of the company's benefits package.Design and distribute materials for benefits orientations, open enrollment and summary plan descriptions. Provide training and support to group benefits associates, home office associates and the field staff.Participates in the New Hire Orientation program by presenting Safety information to bargaining and non-bargaining colleagues to ensure and monitors enrollment compliance.Completes various employee forms, i.e. TDI, verification of employment, unemployment claim forms, pension.Serve as primary contact for plan vendors and third-party administrators.Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, QDROs, QMCSOs, distributions, loans, hardships and compliance testingCoordinate transfer of data to external contacts for services, premiums and plan administration.Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans.Handles all related correspondence for all non-union benefit plans.Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.Analyze current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience and competitive trends in benefits programs, and identify the company's stance.Works with Benefits Broker to identify employee benefits plans and vendors that present the best value.Recommends and implement new benefits programs. Examine possible plan designs and benefits cost changes.Document and maintain administrative procedures for assigned benefits processes.Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees.Perform plan audits. Prepare, collect and organize data for actuarial assessments. Review data in conjunction with actuarial evaluation task forces.Monitor administrative costs of benefits programs and recommend cost containment strategies, including alternative methods for administration and funding. Prepare budgetary recommendations and assist in the monitoring, verifying and reconciling of budgeted funds.Payroll Support
Communicates with payroll with the processing of sick leave, vacation, leave of absences, and related benefits administration.Required Experience:
Knowledge of the leave requirements and other legal protections afforded by the FMLA, ADA, Worker's Compensation and other applicable laws.Knowledge of company safety policiesKnowledge of applicable Occupational Safety and Health Administration (OSHA) standards.Ability to communicate effectively and tactfully with others to make recommendationsAbility to obtain facts that ensure that leave information is complete and accurate.Excellent communication and organization skills.Excellent written and verbal communication skills.Excellent organizational skills and attention to detail.Excellent analytical and problem-solving skills.Ability to conduct training.Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.Proven ability to work effectively in a team environment with associates.Computer proficiency and technical aptitude with the ability to use Microsoft products, including PowerPoint; experience with HRIS and benefits databases.Education and Experience
Requires knowledge, skill and mental development equivalent to the completion of 4 years of college (required)Bachelor's degree in Human Resources or related field required (preferred)Three to five years of related benefits or employee benefits administration experience (required)SHRM-CP or SHRM-SCP and CEBS professional designations (preferred)Two years of human resource experience (required)SHRM-CP or SHRM-SCP (preferred)Completion of specialized certification or training on FMLA/leave administration (preferred)Physical Requirements:
Ability to travel throughout facilityProlonged periods sitting at a desk and working on a computerMust be able to lift up to 15 pounds at timesOther Requirements:
Report all suspicious persons or activities and hazardous or unsafe conditions to the Security Department.Provide instruction and/or guidance for guest and employee safety in fire or other emergency situations.Respond to guest questions. Provide guest assistance, direction and information as requested when working in public areas.Establish and maintain effective relationships with peers and superiors both within the department and with other departments.Complete other duties as assigned by the Director of Human Resources or HR Business Partners.Must maintain a neat, clean and well groomed appearance as outlined in the employee handbook.Ability to work varying shifts and maintain attendance in accordance with the hotel's attendance policy.Ability to comply with hotel rules and regulations including policies regarding safety and grooming standards.Ability to pay attention to detail, work in a fast paced environment handle multiple tasks and have a high level of patience.Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to diffuse anger, collect accurate information and resolve conflicts.
Additional Information:
This posting does not include all duties that may be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description.
Position Requirements
ADDITIONAL INFORMATION
This posting does not include all duties that may be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this posting.
We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Full-Time/Part-TimeFull-Time
ShiftDays
PositionAdministrator of Employee Benefits and Leave Management
Number of Openings1
Exempt/Non-ExemptExempt
Req NumberHUM-24-00002
EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
This position is currently accepting applications.
Administrator of Benefits and Leave Management
Come LIVE Kahala and join the Kahala Ohana! We are a #luxuryhotel and #resort, nestled between the serenity of gently lapping waves on a lovely white sand beach and a prestigious private golf course that host an annual PGA Tournament, all within the quiet Kahala Community. The Kahala Hotel & Resort is on the forefront of making changes in hospitality with our KISCA (Kahala Initiative for Sustainability Culture and Arts) Program and ownership's commitment to supporting the UN's SDGs. Our colleagues are in large part our #brand and we are looking for individuals to join us to ensure that guests will create treasured memories here with a longing to return to The Kahala Hotel & Resort.
Pay Range ($5,000 - $5,333 a month)
Job Summary:
Job will encompass three primary areas; leave management, benefits administration and payroll support.
Leave Management - Effectively coordinates the support for all leave of absence for colleagues. This includes, but is not limited to Family and Medical Leave Act, Hawaii Family Leave Law, Worker's Compensation and other Personal Leaves.
Benefits Administration - Supervise and monitor benefits administration.
Payroll Support - Coordinate with Payroll to support the accurate and timely running of payroll.
Essential Functions
Leave ManagementOversees and administers leave requests including Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, and short-term or long-term disability plans.Handles the FMLA leave administration process from the employee's initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.Oversees the return-to-work process for employees returning from FMLA, workers' compensation, or other leave(s). Communicates with employees regarding their needs for leave and/or modified work schedules. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave and facilitates smooth and timely return to work;Advises managers and employees on the interaction of leave laws with paid time off, workers' compensation, and short-term and long-term disability benefits.Administers other leaves and company time-off programs as assigned in accordance with internal policy and applicable laws.Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.Preserves confidentiality of employee medical documentation and files.Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws and recommend revisions to company leave policies to ensure compliance with federal, state and local laws and regulations.Administers and tracks FMLA, LOA, ADA, Worker's Compensation and other applicable leaves or accommodations.Benefits Administration
Provide customer service support to internal and external customers. Develop communication tools to enhance understanding of the company's benefits package.Design and distribute materials for benefits orientations, open enrollment and summary plan descriptions. Provide training and support to group benefits associates, home office associates and the field staff.Participates in the New Hire Orientation program by presenting Safety information to bargaining and non-bargaining colleagues to ensure and monitors enrollment compliance.Completes various employee forms, i.e. TDI, verification of employment, unemployment claim forms, pension.Serve as primary contact for plan vendors and third-party administrators.Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, QDROs, QMCSOs, distributions, loans, hardships and compliance testingCoordinate transfer of data to external contacts for services, premiums and plan administration.Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans.Handles all related correspondence for all non-union benefit plans.Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.Analyze current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience and competitive trends in benefits programs, and identify the company's stance.Works with Benefits Broker to identify employee benefits plans and vendors that present the best value.Recommends and implement new benefits programs. Examine possible plan designs and benefits cost changes.Document and maintain administrative procedures for assigned benefits processes.Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees.Perform plan audits. Prepare, collect and organize data for actuarial assessments. Review data in conjunction with actuarial evaluation task forces.Monitor administrative costs of benefits programs and recommend cost containment strategies, including alternative methods for administration and funding. Prepare budgetary recommendations and assist in the monitoring, verifying and reconciling of budgeted funds.Payroll Support
Communicates with payroll with the processing of sick leave, vacation, leave of absences, and related benefits administration.Required Experience:
Knowledge of the leave requirements and other legal protections afforded by the FMLA, ADA, Worker's Compensation and other applicable laws.Knowledge of company safety policiesKnowledge of applicable Occupational Safety and Health Administration (OSHA) standards.Ability to communicate effectively and tactfully with others to make recommendationsAbility to obtain facts that ensure that leave information is complete and accurate.Excellent communication and organization skills.Excellent written and verbal communication skills.Excellent organizational skills and attention to detail.Excellent analytical and problem-solving skills.Ability to conduct training.Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.Proven ability to work effectively in a team environment with associates.Computer proficiency and technical aptitude with the ability to use Microsoft products, including PowerPoint; experience with HRIS and benefits databases.Education and Experience
Requires knowledge, skill and mental development equivalent to the completion of 4 years of college (required)Bachelor's degree in Human Resources or related field required (preferred)Three to five years of related benefits or employee benefits administration experience (required)SHRM-CP or SHRM-SCP and CEBS professional designations (preferred)Two years of human resource experience (required)SHRM-CP or SHRM-SCP (preferred)Completion of specialized certification or training on FMLA/leave administration (preferred)Physical Requirements:
Ability to travel throughout facilityProlonged periods sitting at a desk and working on a computerMust be able to lift up to 15 pounds at timesOther Requirements:
Report all suspicious persons or activities and hazardous or unsafe conditions to the Security Department.Provide instruction and/or guidance for guest and employee safety in fire or other emergency situations.Respond to guest questions. Provide guest assistance, direction and information as requested when working in public areas.Establish and maintain effective relationships with peers and superiors both within the department and with other departments.Complete other duties as assigned by the Director of Human Resources or HR Business Partners.Must maintain a neat, clean and well groomed appearance as outlined in the employee handbook.Ability to work varying shifts and maintain attendance in accordance with the hotel's attendance policy.Ability to comply with hotel rules and regulations including policies regarding safety and grooming standards.Ability to pay attention to detail, work in a fast paced environment handle multiple tasks and have a high level of patience.Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to diffuse anger, collect accurate information and resolve conflicts.
Additional Information:
This posting does not include all duties that may be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description.
Position Requirements
ADDITIONAL INFORMATION
This posting does not include all duties that may be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this posting.
We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Full-Time/Part-TimeFull-Time
ShiftDays
PositionAdministrator of Employee Benefits and Leave Management
Number of Openings1
Exempt/Non-ExemptExempt
Req NumberHUM-24-00002
EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
This position is currently accepting applications.