Arlington Employment Center
Executive Assistant, OB/GYN
Arlington Employment Center, Washington, District of Columbia, us, 20022
Position Summary
Perform administrative duties for the Department Chairman and related to the operations of the department.
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.
Provides administrative assistance to the department Chairman and manages her clinic schedule.
Establishes procedures for conducting daily departmental operations in accord with the administrator’s policy guidelines and the overall needs of the MFA.
Communicates with other University representatives, government agencies, student or alumni groups, learned societies, accreditation bodies, and other individuals or groups to exchange information, enlist cooperation and implement departmental programs.
Prepares a variety of publications, speeches, memoranda, correspondence, research monographs, and proposals designed to effect action or publicize departmental activities.
Maintains appropriate records, files, and accounts, instituting or enforcing accountability and confidentiality procedures according to the nature of data.
Plans, organizes, schedules, and coordinates departmental or University-wide activities such as graduation ceremonies, conferences, and other faculty, student, or alumni functions.
Receives and orients visitors, advises or consults students, trains new employees, and speaks to campus organizations as a representative of the supervisor.
Performs administrative assistance, and related clerical duties for the Chair of OBGYN:
Composes and prepares routine correspondence for the department.
Answers telephone and gives information to callers or routes call to the appropriate person and places outgoing calls.
Schedules appointments and arranges travel schedules and reservations.
Processes faculty physicians and appropriate MFA staff to set up files; helps maintain copies of current licensure.
Assists the department in the annual capital and annual budget processes.
Monitors and participates in answering inquiries from students, University staff, sponsors, or the general public; normally handles more complex inquiries personally.
Assists manager with planning and preparation of grant or budget proposals and subsequent changes. Monitors and reconciles office expense budgets. Signs purchase orders and wage account forms on behalf of the manager.
Assists in compiling and documenting funding requests and in monitoring and controlling program funds.
Compiles workload statistics and composes or assists in composing operational reports.
Reviews and approves financial action documents on behalf of the administrator, applying written policies, regulations or restrictions and established precedents.
Composes functional and policy statements and interpretive memos for the manager’s signature and or composes material for publication in professional brochures.
Performs special research, compiles and analyzes significant data, and suggests alternative policies, procedures, or work assignments to improve operations or to comply with changing legal or funding requirements.
About GW MFA
MFA physicians provide comprehensive patient care, offering one practice for the whole person with 52 medical and surgical specialties. As members of the GW School of Medicine and Health Sciences faculty, MFA providers are teachers and mentors for medical students, residents, fellows, and researchers preserving the rich tradition of academics, research, and healing. In addition to maintaining a closely integrated alliance with The George Washington University and The George Washington University Hospital (GWUH), which is separately owned and operated by Universal Health Services (UHS), the GW MFA has active referring relationships with 12 area hospitals.
The GW MFA’s leading healthcare presence in the DC metro region is complemented by a network of community-based practices in DC, Maryland, and Virginia. Given its geographic location in central NW Washington, DC, and proximity to more than 175 resident embassies, the MFA continues to evolve its international clinical outreach.
Minimum Qualifications
Education
A Bachelor's degree or an equivalent combination of training and experience is necessary.
Experience
A minimum of 3 years of secretarial experience, including at least six months of business administration experience.
Excellent word processing skills.
Physical Requirements
Sit, stand, bend, reach, and walk for long periods of time in an office setting.
Must be able to occasionally lift, carry, push, and pull up to 50 lbs.
Regularly exposed to healthcare settings that may require personal protective equipment.
Requires manual dexterity to operate a computer keyboard, calculator, copier machine, and other equipment.
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Perform administrative duties for the Department Chairman and related to the operations of the department.
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.
Provides administrative assistance to the department Chairman and manages her clinic schedule.
Establishes procedures for conducting daily departmental operations in accord with the administrator’s policy guidelines and the overall needs of the MFA.
Communicates with other University representatives, government agencies, student or alumni groups, learned societies, accreditation bodies, and other individuals or groups to exchange information, enlist cooperation and implement departmental programs.
Prepares a variety of publications, speeches, memoranda, correspondence, research monographs, and proposals designed to effect action or publicize departmental activities.
Maintains appropriate records, files, and accounts, instituting or enforcing accountability and confidentiality procedures according to the nature of data.
Plans, organizes, schedules, and coordinates departmental or University-wide activities such as graduation ceremonies, conferences, and other faculty, student, or alumni functions.
Receives and orients visitors, advises or consults students, trains new employees, and speaks to campus organizations as a representative of the supervisor.
Performs administrative assistance, and related clerical duties for the Chair of OBGYN:
Composes and prepares routine correspondence for the department.
Answers telephone and gives information to callers or routes call to the appropriate person and places outgoing calls.
Schedules appointments and arranges travel schedules and reservations.
Processes faculty physicians and appropriate MFA staff to set up files; helps maintain copies of current licensure.
Assists the department in the annual capital and annual budget processes.
Monitors and participates in answering inquiries from students, University staff, sponsors, or the general public; normally handles more complex inquiries personally.
Assists manager with planning and preparation of grant or budget proposals and subsequent changes. Monitors and reconciles office expense budgets. Signs purchase orders and wage account forms on behalf of the manager.
Assists in compiling and documenting funding requests and in monitoring and controlling program funds.
Compiles workload statistics and composes or assists in composing operational reports.
Reviews and approves financial action documents on behalf of the administrator, applying written policies, regulations or restrictions and established precedents.
Composes functional and policy statements and interpretive memos for the manager’s signature and or composes material for publication in professional brochures.
Performs special research, compiles and analyzes significant data, and suggests alternative policies, procedures, or work assignments to improve operations or to comply with changing legal or funding requirements.
About GW MFA
MFA physicians provide comprehensive patient care, offering one practice for the whole person with 52 medical and surgical specialties. As members of the GW School of Medicine and Health Sciences faculty, MFA providers are teachers and mentors for medical students, residents, fellows, and researchers preserving the rich tradition of academics, research, and healing. In addition to maintaining a closely integrated alliance with The George Washington University and The George Washington University Hospital (GWUH), which is separately owned and operated by Universal Health Services (UHS), the GW MFA has active referring relationships with 12 area hospitals.
The GW MFA’s leading healthcare presence in the DC metro region is complemented by a network of community-based practices in DC, Maryland, and Virginia. Given its geographic location in central NW Washington, DC, and proximity to more than 175 resident embassies, the MFA continues to evolve its international clinical outreach.
Minimum Qualifications
Education
A Bachelor's degree or an equivalent combination of training and experience is necessary.
Experience
A minimum of 3 years of secretarial experience, including at least six months of business administration experience.
Excellent word processing skills.
Physical Requirements
Sit, stand, bend, reach, and walk for long periods of time in an office setting.
Must be able to occasionally lift, carry, push, and pull up to 50 lbs.
Regularly exposed to healthcare settings that may require personal protective equipment.
Requires manual dexterity to operate a computer keyboard, calculator, copier machine, and other equipment.
#J-18808-Ljbffr