Platform Science
Executive Assistant
Platform Science, San Diego, California, United States, 92189
At Platform Science, we’re working to connect everything that moves.Founded in 2015, we are an open IoT platform that partners with innovative fleets, application developers, vehicle manufacturers, and equipment providers in the transportation industry to deliver revolutionary solutions to supply chain professionals across the globe.Our employees are an engaging, diverse group of people who believe in the power of great ideas. We hire people with different experiences and perspectives to build a company culture that fuels growth through innovation.We value thoughtful actions and empathy for others. We approach challenges with resiliency and creativity, while encouraging transparency because, no matter our backgrounds or responsibilities, we are one team.About The Role
Platform Science is looking for an experienced Executive Assistant to support members of our executive team. You will be coordinating complex schedules and travel arrangements, managing expenses and budgets, guiding projects to completion, and managing effective communications to support leadership initiatives. The ideal candidate will be effective in working with leadership, administrative, and other teams as needed across the organization and will thrive in rapid-paced, startup environments. This position reports to the Chief of Staff and the primary onsite working location is at company headquarters in San Diego, California. Hybrid work is amenable by way of proven effectiveness in this position.Manage & coordinate complex calendars for the Executive Team creating schedules that allow executives to complete their obligations in an organized, efficient wayManage end-to-end travel needs, including logistics and visas, and coordinate itineraries across multiple stakeholdersEnsure financial accountability by managing expenses, purchases, and budgets for the leaders/teams you supportDraft and manage correspondence and communications on behalf of the leadership team, as appropriateMaintain close connection with business partners including the Chief of Staff, Office Management, Finance & the People Operations teams to facilitate agreement and alignment across compliance and efficiencySupport employees and projects across multiple applications including Confluence and GSuite etc.Effective meeting management support (i.e. taking meeting notes, tracking action items, and occasionally drafting agendas as needed)Participate in special projects as requested by and/or approved by your managerEducation and Experience
5+ years as an Executive Assistant supporting VP+ levels, preferably with experience in both small and larger organizationsAdvanced knowledge of GSuite (Google Docs, Sheets, Slides, etc.) and comfortable using MacsProactive inclination and keen ability to anticipate the needs of executive leadersAbility to navigate Executive Team requests with thoughtful methodologies to uncover possible solutionsDemonstrated team-player showing history of successful collaboration across a wide variety of projectsA service-oriented individual who is adaptable in a fast-paced environmentHigh-level discretion when handling sensitive informationProven success communicating with team members across all levels internally as well as with a variety of external VIP contacts outside the company (including board members, advisors, customers, vendors etc.)Experience building or drafting executive-level materials, including slide decks, talking points, and meeting notesExceptional communication skills, both written and verbalDemonstrates a high level of attention to detailLocal to the greater San Diego regionPlatform Science Benefits Highlights
The company offers various benefits to regular, full-time employees including:Medical, dental, and vision insuranceShort-term and long-term disability insurancesAD&D and life insurance401k planPaid vacation, sick leave and holidaysSix weeks of paid parental leaveThis is a non-exempt role. Our job titles for each posting may span across more than one job level. The estimated hourly rate for this position is between $22.00 to $38.00 per hour. The range displayed on each job posting reflects the minimum and maximum target range for new hire hourly rates across all US locations. Compensation packages are based on many factors unique to each candidate, including but not limited to skill set, work experience, relevant trainings and certifications, business needs, market demands and specific geographical location. The hourly pay range is subject to change and may be modified in the future. This role may also be eligible for bonus, equity, and benefits.
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Platform Science is looking for an experienced Executive Assistant to support members of our executive team. You will be coordinating complex schedules and travel arrangements, managing expenses and budgets, guiding projects to completion, and managing effective communications to support leadership initiatives. The ideal candidate will be effective in working with leadership, administrative, and other teams as needed across the organization and will thrive in rapid-paced, startup environments. This position reports to the Chief of Staff and the primary onsite working location is at company headquarters in San Diego, California. Hybrid work is amenable by way of proven effectiveness in this position.Manage & coordinate complex calendars for the Executive Team creating schedules that allow executives to complete their obligations in an organized, efficient wayManage end-to-end travel needs, including logistics and visas, and coordinate itineraries across multiple stakeholdersEnsure financial accountability by managing expenses, purchases, and budgets for the leaders/teams you supportDraft and manage correspondence and communications on behalf of the leadership team, as appropriateMaintain close connection with business partners including the Chief of Staff, Office Management, Finance & the People Operations teams to facilitate agreement and alignment across compliance and efficiencySupport employees and projects across multiple applications including Confluence and GSuite etc.Effective meeting management support (i.e. taking meeting notes, tracking action items, and occasionally drafting agendas as needed)Participate in special projects as requested by and/or approved by your managerEducation and Experience
5+ years as an Executive Assistant supporting VP+ levels, preferably with experience in both small and larger organizationsAdvanced knowledge of GSuite (Google Docs, Sheets, Slides, etc.) and comfortable using MacsProactive inclination and keen ability to anticipate the needs of executive leadersAbility to navigate Executive Team requests with thoughtful methodologies to uncover possible solutionsDemonstrated team-player showing history of successful collaboration across a wide variety of projectsA service-oriented individual who is adaptable in a fast-paced environmentHigh-level discretion when handling sensitive informationProven success communicating with team members across all levels internally as well as with a variety of external VIP contacts outside the company (including board members, advisors, customers, vendors etc.)Experience building or drafting executive-level materials, including slide decks, talking points, and meeting notesExceptional communication skills, both written and verbalDemonstrates a high level of attention to detailLocal to the greater San Diego regionPlatform Science Benefits Highlights
The company offers various benefits to regular, full-time employees including:Medical, dental, and vision insuranceShort-term and long-term disability insurancesAD&D and life insurance401k planPaid vacation, sick leave and holidaysSix weeks of paid parental leaveThis is a non-exempt role. Our job titles for each posting may span across more than one job level. The estimated hourly rate for this position is between $22.00 to $38.00 per hour. The range displayed on each job posting reflects the minimum and maximum target range for new hire hourly rates across all US locations. Compensation packages are based on many factors unique to each candidate, including but not limited to skill set, work experience, relevant trainings and certifications, business needs, market demands and specific geographical location. The hourly pay range is subject to change and may be modified in the future. This role may also be eligible for bonus, equity, and benefits.
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