Real Estate Transaction Coordinator

Keller Williams Capital Properties • Washington D.C., DC, USPosted 3 years agoDescriptionWe are searching for a transaction coordinator to assist our real estate team. You’ll manage all administrative aspects of the transaction from contract to close, including providing assistance with escrow-related documentation, scheduling inspections and repairs, and acquiring seller approval for offers and counteroffers. The ideal candidate will have excellent communication skills and love working with people. If you’re looking for a place to advance your real estate career, start your application today!ResponsibilitiesProvide exceptional customer service throughout the entire closing processAct as liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in closing a saleCreate timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are releasedMaintain accurate and compliant files for all transactionsCreate a house file (either in DocuSign or physical) for all transactionsEnsure all parties get paid in a timely fashion through complianceUnderstand the contracts in order to summarize all important terms, conditions, and contingency datesCommunicate with the agent several times throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc.Communicate regularly with the client to send them reminders, check in, and let them know what to expect in each step of the closing processEstablish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant informationDraft any addenda needed along the way and keep a record of them on file and ensure they are shared with relevant partiesBe the first point of contact/resource for all questions that arise throughout the closing process from agent (and client, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.)Stay in good communication with the agent if any issues arise that they need to handle or negotiateCoordinate closing date, time, and location and notify all partiesNotify client about utility accounts to set up/cancelDraft a commission statement for our listings and verify commissions for our buyer side transactions prior to closing (along with utility and other pro rations)Put together the closing file for the agent including any documents needing signatures/initials/dates, commission amount for the check to bring back, and any other documents needed from closingClose out the file after the closing including changing the MLS status to closed for our listings, double-checking the file, making an electronic copy of the HUD, and processing the check. Add closed file to DocuSignFollow up with clients after the sale to check in and request a testimonialEnter client information into the client database system and submit appropriate documentation to the office broker for file compliance and keep track of transaction activitySchedule home inspections and any necessary repairs, and assist in negotiations regarding repairsAcquire seller approval for offers and counteroffers from buyers to complete the process in a timely mannerHelp agents, customers, and other parties with all escrow paperwork, including appraisals, titles, and mortgage loansCheck each document to verify it has all the correct signatures and dates so the transaction process goes smoothlyQualificationsMust have 6+ months of real estate experienceBackground or knowledge of the real estate industry, transaction coordination, titles, and mortgages preferredHigh school diploma or GED required, preferably some college experienceCandidates should be organized and able to communicate written and verbal information to clients accurately and clearlyMotivated to serve people and provide excellent customer serviceCompensation$50,000 - $65,000 yearly

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