Executive Assistant, Public Affairs

Have you supported executive-level leaders through meeting scheduling, expense reports, and other special projects? If you enjoy this work and would like to interact with internal and external leaders daily, this may be the role for you!This role will be part of the Public Affairs team within the Office of the President and will report to the Director of Public Affairs. You will be responsible for reporting, leading, logistics and analysis of department operations and project management for ongoing department initiatives.Aon is in the business of better decisionsAt Aon, we shape decisions for the better to protect and enrich the lives of people around the world.As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.What the day will look likeSchedule and coordinate meetings for external and internal partners successfully, including both in-person meetings and conference calls.Arrange all travel and logistics—including international travel—via corporate travel systems and/or directly with travel vendors.Manage expense books for all other department team members using corporate financial software to ensure timely account payment.Manage executive calendar in concert with the principal.Respond to incoming meetings requests.Administer the Aon PAC (Political Action Committee) and lobbying reports in compliance with all state and federal laws and filing requirements.Collaborate with the Public Affairs team on complex and highly critical projects/initiatives.Coordinate political and fundraising events at Aon offices in Chicago and around the country.Act as a key resource for the team, independently seek out answers to questions, take initiative, and leverage network of resources to solve problems.Coordinate periodic mailings and distribution of promotion materials to external partners.Support logistics arrangements for special events at Aon offices in Chicago and around the country.This list is not all inclusive; other tasks may vary based on business need.Skills and experience that will lead to success5+ years of experience in a professional administrative support role highly desired.Position based in our downtown Chicago office but will be hybrid.Ability to prioritize among competing demands in a dynamic professional environment.Previous exposure to the area of public affairs highly desired.Advanced skills in the MS Office including Word, Excel and PowerPoint.Ability to work in a highly matrixed environment.Self-motivated with an ability to proactively recognize opportunities for continuous improvement.Ability to communicate effectively with all levels on the organization.Ability to demonstrate discretion and sound judgment when interacting with internal and external parties.Should be experienced in project management.Proven ability to keep financial, legal, and other information confidential.Excellent written and verbal communication skills, including proofreading.Strong problem solving skills.Organized with strong attention to detail.How we support our colleaguesIn addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself.Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.Pay Transparency Laws:The salary range for this position (intended for U.S. applicants) is $59,000 - $80,000 annually. The actual salary will vary based on applicant’s education, experience, skills, and abilities.This position is eligible to participate in one of Aon’s annual incentive plans to receive an annual discretionary bonus in addition to base salary. The amount of any bonus varies and is subject to the terms and conditions of the applicable incentive plan.Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; medical, dental and vision insurance; various types of leaves of absence; paid time off, including 12 paid holidays throughout the calendar year, and other benefits.

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