Assistant to Middle School Principal

Paul Cuffee School, a K-12 public charter school of choice, educates a diverse community of students from the City of Providence, Rhode Island. We respect each individual and the world we share. This quality of our community is central to our mission. In the spirit of Paul Cuffee’s life, we teach students to value and practice personal initiative, perseverance, and social responsibility. Our School accomplishes these goals through a rigorous academic program which, enriched with maritime experiences, fosters discovery and critical thinking. We prepare students for higher education, lifelong learning, and active citizenship. To learn more about our school, please visit us at www.paulcuffee.org.

Reports to:

Middle School Principal

Hours:

1.0 FTE (40 hrs/week), Non-Exempt (12-month position)

Responsibilities/duties include, but are not limited to:

Answer phones and accurately route calls and messages to the appropriate staff

Interact and greet visitors/parents/students professionally

Manage (under the supervision of, and as directed by the Middle School Principal) the day to day administrative operations of MS Office which includes key maintenance, security system, postage, mail, and other administrative processes, procedures and systems, following up with the appropriate persons/companies when systems are down

Maintain Early Dismissal Log, Visitor Sign-In Sheet and Staff Sign-in Sheets

Maintain Student and School Administrative MS Files

Translation (Verbal and Written)

Meeting coordination and set-up

Oversee postage and ensure that there is adequate postage each day

Stamp and receive school mail packages

Provide administrative support to Middle School Principal and Head of School

Order all office and school supplies (with approval of Middle School Principal) for Middle School

Type letters, notices and other correspondence for MS

Serve as liaison between middle school faculty and staff and Business Office relating to payroll, HR and other administrative procedures

Coordinate and schedule field trips and other school events

Planning oversight of middle school students

School Mailings

Coordinate and schedule fire drills for Middle School, maintaining evacuation plans for all classrooms and office

Maintain and keep updated all school administrative and student files

Maintain copy of MS Student Database

Enter Student Attendance daily following up with teachers and parents each day

Work as a team member in conjunction with other school administrative staff when special projects are needed

Attend parent conferences to provide oral translation

Translate Middle School Progress Reports and Report Cards

Maintain staff and faculty mailboxes

Maintain staff bulletin boards (HR Mandatory Info as directed by HR)

May Coordinate and arrange for substitute teachers to cover Middle School Teachers

Coordinate and oversee (in conjunction with the Middle School Principal) all student testing and other data related to MS

Provide office orientation information and documents for new employees

Honors confidentiality

Other duties as assigned

Job Requirements:

High School Graduate, Secretarial Degree or Certification, or a high level of administrative secretarial experience (3-5 years), including strong knowledge of Microsoft Office, Machine Transcription, and database management (Excel or Access).

Excellent interpersonal skills when dealing with faculty, staff, students, parents, visitors, and vendors.

Good phone skills and the ability to prioritize everyday and special projects, in addition to handling multiple tasks and meeting deadlines.

Ability to work with minimal supervision and manage the day-to-day operations of a busy satellite administrative school office, following up when systems, processes, or procedures are down.

Excellent bilingual skills, both oral and written.

Spanish Speaking Required.

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