Citizen House Oklahoma City
Director of Events
Citizen House Oklahoma City, Oklahoma City, Oklahoma, United States, 73116
Citizen House, Oklahoma City, OK
Position:
Director of Private Events
Type:
Full-Time
About Citizen House:
A new social home for OKC, Citizen House is a celebration of artful environments and creative thinking, with distinct culinary offerings, dynamic events and elevated spaces designed to gather and play, connect and unite. Here, meaningful relationships are forged, and culture is created.
Job Summary:
Citizen House Director of Private Events is responsible for planning, organizing, and executing private events. This role involves coordinating with clients, vendors, and internal teams to ensure events meet or exceed expectations while staying within budget and timeline constraints.
Responsibilities:
Event Planning:
Collaborate with clients to understand their event requirements, preferences, and budget.
Develop event concepts, themes, and timelines based on client needs.
Coordinate with internal teams (e.g., catering, facilities, audiovisual) to ensure all aspects of the event are well-planned and executed.
Create event proposals, including cost estimates, menus, and event layouts.
Client Management:
Serve as the main point of contact for clients throughout the event planning process.
Communicate effectively to address client questions, concerns, and requests promptly.
Build strong relationships with clients to foster long-term partnerships and repeat business.
Vendor Coordination:
Source and negotiate contracts with external vendors (e.g., florists, entertainers, decorators).
Manage vendor relationships and ensure they deliver services/products as per agreements.
Coordinate vendor logistics, including setup, teardown, and payments.
Budget Management:
Develop and manage event budgets, ensuring costs align with client expectations and company profitability goals.
Track expenses, review invoices, and reconcile budget discrepancies.
Event Execution:
Oversee all aspects of event setup, including decor, seating arrangements, audiovisual equipment, and signage.
Supervise event staff (e.g., servers, ushers, security) to ensure smooth operations during the event.
Resolve any issues or emergencies that may arise during events, maintaining a high level of professionalism and customer service.
Post-Event Evaluation:
Conduct post-event evaluations to gather feedback from clients, attendees, and internal stakeholders.
Analyze event success metrics (e.g., attendance, revenue, client satisfaction) and identify areas for improvement.
Prepare post-event reports and recommendations for future events.
Qualifications:
Bachelor's degree in Hospitality Management, Event Planning, Business Administration, or related field.
Proven experience in event planning and management, preferably in a private events or hospitality setting.
Strong organizational and multitasking skills, with the ability to manage multiple events simultaneously.
Excellent communication, negotiation, and client relationship management skills.
Proficiency in event planning software/tools and Microsoft Office Suite.
Budget management experience and attention to detail.
Creative problem-solving abilities and a customer-focused mindset.
Ability to work flexible hours, including evenings, weekends, and holidays, as required by event schedules.
Job Type:
Full-time
Pay:
$50,000.00 - $500,000.00 per year
Benefits:
Dental insurance
Flexible schedule
Health insurance
Paid time off
Ability to Relocate:
Oklahoma City, OK: Relocate before starting work (Required)
Work Location:
In person
#J-18808-Ljbffr
Position:
Director of Private Events
Type:
Full-Time
About Citizen House:
A new social home for OKC, Citizen House is a celebration of artful environments and creative thinking, with distinct culinary offerings, dynamic events and elevated spaces designed to gather and play, connect and unite. Here, meaningful relationships are forged, and culture is created.
Job Summary:
Citizen House Director of Private Events is responsible for planning, organizing, and executing private events. This role involves coordinating with clients, vendors, and internal teams to ensure events meet or exceed expectations while staying within budget and timeline constraints.
Responsibilities:
Event Planning:
Collaborate with clients to understand their event requirements, preferences, and budget.
Develop event concepts, themes, and timelines based on client needs.
Coordinate with internal teams (e.g., catering, facilities, audiovisual) to ensure all aspects of the event are well-planned and executed.
Create event proposals, including cost estimates, menus, and event layouts.
Client Management:
Serve as the main point of contact for clients throughout the event planning process.
Communicate effectively to address client questions, concerns, and requests promptly.
Build strong relationships with clients to foster long-term partnerships and repeat business.
Vendor Coordination:
Source and negotiate contracts with external vendors (e.g., florists, entertainers, decorators).
Manage vendor relationships and ensure they deliver services/products as per agreements.
Coordinate vendor logistics, including setup, teardown, and payments.
Budget Management:
Develop and manage event budgets, ensuring costs align with client expectations and company profitability goals.
Track expenses, review invoices, and reconcile budget discrepancies.
Event Execution:
Oversee all aspects of event setup, including decor, seating arrangements, audiovisual equipment, and signage.
Supervise event staff (e.g., servers, ushers, security) to ensure smooth operations during the event.
Resolve any issues or emergencies that may arise during events, maintaining a high level of professionalism and customer service.
Post-Event Evaluation:
Conduct post-event evaluations to gather feedback from clients, attendees, and internal stakeholders.
Analyze event success metrics (e.g., attendance, revenue, client satisfaction) and identify areas for improvement.
Prepare post-event reports and recommendations for future events.
Qualifications:
Bachelor's degree in Hospitality Management, Event Planning, Business Administration, or related field.
Proven experience in event planning and management, preferably in a private events or hospitality setting.
Strong organizational and multitasking skills, with the ability to manage multiple events simultaneously.
Excellent communication, negotiation, and client relationship management skills.
Proficiency in event planning software/tools and Microsoft Office Suite.
Budget management experience and attention to detail.
Creative problem-solving abilities and a customer-focused mindset.
Ability to work flexible hours, including evenings, weekends, and holidays, as required by event schedules.
Job Type:
Full-time
Pay:
$50,000.00 - $500,000.00 per year
Benefits:
Dental insurance
Flexible schedule
Health insurance
Paid time off
Ability to Relocate:
Oklahoma City, OK: Relocate before starting work (Required)
Work Location:
In person
#J-18808-Ljbffr