Naviga Recruiting & Executive Search
Contract to Perm Legal Administrative Assistant
Naviga Recruiting & Executive Search, Washington, District of Columbia, us, 20022
Our client is a leading global business law firm looking for a collaborative, results-oriented individual who enjoys working in a fast-paced environment and has exceptional problem-solving skills. Naviga has been engaged to recruit a Legal Administrative Assistant to join their team.
Title:Contract to Perm Legal Administrative Assistant
Location:Washington, DC
Key Notes/Company Details:
Headquartered in both Chicago, IL and London, England.
Multi-Billion Dollar Business, Employing over 3600 Lawyers
Culture includes individuals of high standards, providing support and collaboration throughout the business
Work with a reputable global firm known for its excellence in professional services.
Responsibilities:
Be assigned to partners and other lawyers, providing direct support to them within a practice area vertical.
Proactively monitor firm delegation tool and accept and complete incoming assignments.
Delegate work appropriately to team members and resources using firm delegation tool.
Communicate with team members and lawyers to ensure accurate and timely completion of work.
Maintain professional relationships with clients, business contacts, courts, and professional organizations on behalf of the firm and its lawyers.
Create and edit a variety of documents including agreements, pleadings, spreadsheets, presentations, and reports.
Draft correspondence, e-mails, create shell/templates of legal documents and facilitate court filings (as required).
Read, interpret, and prepare legal documents to anticipate and assume responsibility for substantive tasks and projects assigned. Proofread documents/work products for consistency, content, grammar, and spelling.
Plan, coordinate, and ensure lawyer Outlook calendars are maintained; identify and resolve scheduling conflicts; coordinate complex travel itineraries.
Coordinate meetings, assist with agendas and preparation of meeting materials.
Communicate timely and effectively with lawyers and business professionals to ensure seamless support and coverage.
Assist new and existing lawyers and business professionals by maintaining knowledge of firm departments and resources.
Handle various tasks related to monthly billing.
Perform administrative tasks related to timekeeper compliance requirements and professional organizations.
Understand and adhere to best practices within LSS Department, practice groups and firm technology.
Other duties as assigned.
Requirements:
2 years of administrative experience in a law firm or professional services organization
Proficient with Microsoft Suite products
Familiar with billing & expense tools (Aderant & Chrome River)
Experience in coordinating travel
Able to communicate intelligently in both verbal and written communication
Requires regular in-office presence, with some flexibility to work from home
Education:High School or GED
Bachelor's Degree or some college coursework strongly preferred
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Title:Contract to Perm Legal Administrative Assistant
Location:Washington, DC
Key Notes/Company Details:
Headquartered in both Chicago, IL and London, England.
Multi-Billion Dollar Business, Employing over 3600 Lawyers
Culture includes individuals of high standards, providing support and collaboration throughout the business
Work with a reputable global firm known for its excellence in professional services.
Responsibilities:
Be assigned to partners and other lawyers, providing direct support to them within a practice area vertical.
Proactively monitor firm delegation tool and accept and complete incoming assignments.
Delegate work appropriately to team members and resources using firm delegation tool.
Communicate with team members and lawyers to ensure accurate and timely completion of work.
Maintain professional relationships with clients, business contacts, courts, and professional organizations on behalf of the firm and its lawyers.
Create and edit a variety of documents including agreements, pleadings, spreadsheets, presentations, and reports.
Draft correspondence, e-mails, create shell/templates of legal documents and facilitate court filings (as required).
Read, interpret, and prepare legal documents to anticipate and assume responsibility for substantive tasks and projects assigned. Proofread documents/work products for consistency, content, grammar, and spelling.
Plan, coordinate, and ensure lawyer Outlook calendars are maintained; identify and resolve scheduling conflicts; coordinate complex travel itineraries.
Coordinate meetings, assist with agendas and preparation of meeting materials.
Communicate timely and effectively with lawyers and business professionals to ensure seamless support and coverage.
Assist new and existing lawyers and business professionals by maintaining knowledge of firm departments and resources.
Handle various tasks related to monthly billing.
Perform administrative tasks related to timekeeper compliance requirements and professional organizations.
Understand and adhere to best practices within LSS Department, practice groups and firm technology.
Other duties as assigned.
Requirements:
2 years of administrative experience in a law firm or professional services organization
Proficient with Microsoft Suite products
Familiar with billing & expense tools (Aderant & Chrome River)
Experience in coordinating travel
Able to communicate intelligently in both verbal and written communication
Requires regular in-office presence, with some flexibility to work from home
Education:High School or GED
Bachelor's Degree or some college coursework strongly preferred
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