Real Estate Executive Assistant

Posted 21 days agoDescriptionWe’re in search of an organized, professional real estate executive assistant to serve as the main point of contact for the principal broker. Your responsibilities include relaying important messages to the broker, scheduling the broker’s meetings and trips, and systematizing information in the client databases. In addition, you’ll need to file paperwork, purchase office equipment, and assist with other teams as needed. Applicants should be decisive, thorough, and excellent communicators. Ready to join the team? Start your application today!ResponsibilitiesYou will play a significant role in the success of the business and will take on this responsibility with a sense of ownership, commitment, honesty, and integrity. This includes providing a concierge level of customer support as the first point of contact in handling customer inquiries and complaints of all contracts through closing.Keep the lead agent informed regarding challenges and issues that need to be handledProvide an executive level of administrative support which includes but is not limited to: calendar management, phone, and email management, overseeing other staff members, “managing” the Lead AgentAssist the Agent in lead generation and follow-upManage a high volume of leads and help prioritize inbound sales inquiriesSupport the agent in converting leads to appointments by managing their lead generation and follow-up time blocksAssist in qualifying leads by discovering if they are ready, willing, and able to move forward with the buying and/or selling process and track the team’s Agents’ activitiesOversee all Listing Coordination including managing all marketing, listing paperwork, and assisting with drafting property descriptions for new propertiesManage all Internet marketing which includes updating the website, email blasts, and updating social media posts as neededCoordination and scheduling of vendors for home inspections, staging, and preparing the property to showBuild, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office supportCreate and maintain an operation manual that documents all systems and standards, including video documentation, to be well organized and in the cloudKeep a balanced record of the broker’s business transactionsFunction as the main point of contact for the principal brokerAdjust to the needs of the real estate office and execute other assistant duties when necessaryManage the client database to keep information orderly and confidentialImplement filing systems and order office supplies as neededQualificationsEssential duties and responsibilitiesSystem development, implementation, and managementInformation managementOversight of contracts through closingBookkeeping (A/R and A/P)Communications/InteractionsLead Agent – dailyAgent Team – dailyAdministrative Team (as appropriate to team structure) – dailyManagement ResponsibilitiesAll administrative team membersPartner Agent AccountabilityKnowledge/SkillsStrong written and verbal communication skillsExceptional organizational and project management abilitiesGreat ability to focusConcerned about doing things the right wayCalm under pressureLearning basedService-based attitudeProven ability to succeedHigh school graduate1 – 3 years of service and management experience3 – 5 years of administrative experienceStrong interpersonal skills and time management skills2-3 years experience as an executive assistant or administrative assistantExperience in the real estate industry preferredHigh school diploma or equivalent requiredUsed to handling private information and meeting hard deadlinesCompensation$69,000 yearlyDoherty Real Estate Group is a community-focused real estate firm dedicated to making a difference in Mission Viejo, CA, and surrounding areas. Our mission goes beyond real estate; we aim to support and uplift local businesses through our Small Business Spotlight section. By featuring local businesses, we hope to give them the traction they need for success, thereby fostering community growth and bringing more business opportunities to our region.

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