Commonwealth of Massachusetts
Accounts Payable Specialist
Commonwealth of Massachusetts, Boston, Massachusetts, us, 02298
An Official website of the Commonwealth of Massachusetts
ALERT
Effective January 25, 2024, Executive Order #627 cements the Commonwealth's well-established practice of skills-based hiring, paving the way to a more equitable hiring process. The Commonwealth is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to serve our citizens. Join us today!
Job Description - Accounts Payable Specialist (240009HJ)
About the Operational Services Division (OSD)
The Operational Services Division (OSD) is an oversight agency of the Commonwealth of Massachusetts within the Executive Office for Administration and Finance. OSD’s primary focus is to help our government buyers and business customers succeed in meeting their goals by providing outstanding customer service, competent advice and guidance, and high-quality products and services that exceed the expectations of those we serve.
Join our Dynamic Team
OSD’s diverse workforce of 150+ professionals operate in a hybrid environment, fostering collaboration and professionalism. We are seeking motivated and dedicated professionals to join our dynamic team. OSD is comprised of several units that administer a broad range of activities, including: Strategic Sourcing Services, Commonwealth Print and Mail Services, Surplus Property Program, the Local Government Enablement Team, and more. The finance unit is responsible for the OSD budget, departmental procurements, revenue/chargeback activities and accounts payable.
The Accounts Payable Coordinator is responsible for accounts payable functions for the Operational Services Division’s day-to-day operations. This essential position provides accounting and financial guidance to departmental staff to ensure compliance with state and departmental practices and policies. As a critical member of the finance team, the position maintains files of financial documents for audit trail purposes. In addition, the finance unit assists in updating vendor records for Statewide Contract vendors information in MMARS, the Commonwealth’s accounting system, to facilitate purchasing and payment processing.
Duties and Responsibilities:
Process Accounts Payable documents to ensure prompt payment of vendor invoices, reviewing invoices for appropriateness and compliance with policy, regulation, and procedures.
Process transactions in MMARS completely, accurately monitor transactions through completion, and communicate approval of documents or problems to affected departmental staff.
Confer with agency personnel and vendors by telephone, in writing or in person, to resolve accounting discrepancies and/or obtain documentation to support invoices, reports and/or projects.
Recommend process changes if needed to improve the efficiency of the transaction processing.
Establish or update vendor information in MMARS. Review vendor documentation for accuracy and completion, and follow-up with agency staff to obtain missing information. Work with the staff of the Comptroller’s Office to resolve processing delays.
Monitor funding of obligations and effectively communicate the need for budgetary changes to the CFO.
Assist in the coordination of fiscal year closing and opening activities; provide relevant information to management.
Track transactions processed from data entry through final approval and maintain files for encumbrances and payment documents for audit trail.
Provide backup to staff in the HR/Operations/Finance unit as needed, including entering encumbrances, providing reception coverage, sorting mail, and assisting agency staff with purchasing and vendor issues.
Review employee reimbursements and reconcile actual employee reimbursements to ensure payments are accurate.
Utilize Microsoft Office products including Excel, Word, and Outlook to produce documents used for analysis, update existing documents with financial data and create correspondence as needed.
Participate as a member of a team working towards OSD agency WIG, utilizing the principles of the 4 Disciplines of Execution.
Preferred Qualifications:
Knowledge and understanding of accounting principles and practices.
Demonstrated ability to read and interpret financial reports, accounts and ledgers, proficiency in calculating, balancing and compiling figures.
Ability to analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations.
Understanding of state budgetary process, state accounting procedures, and the Commonwealth’s procurement policies and procedures.
Experience with MMARS payment system, COMMBUYS and other state applications; including the Commonwealth Information Warehouse.
Capacity to maintain accurate records and exercise discretion in handling confidential information.
The Operational Services Division values staff diversity and contributions to an inclusive working and learning environment.
DEI Value Statement
Diversity, Equity, and Inclusion are integral to the Operational Services Division’s (OSD's) mandate to oversee transparent and equitable practices through a variety of public services and programs within the Commonwealth of Massachusetts. OSD commits to cultivating and nurturing a diverse workforce, which is reflective of the communities we serve and recognized as our greatest strength.
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) one year must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.
Substitutions:
An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.
A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.
A Graduate degree with a major in accounting, business administration or business management may be substituted for the required experience.
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.
Official Title: Accountant III
Primary Location Job Job : Accounting and Finance Agency Agency : Operational Services Division Schedule Schedule : Full-time Shift Shift : Day Job Posting Number of Openings Number of Openings : 1 Salary : 61,195.94 - 88,071.36 Yearly If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Ashley Pierce - 6177203300
Bargaining Unit: 06-NAGE - Professional Admin.
Confidential: No
Potentially Eligible for a Hybrid Work Schedule: Yes
#J-18808-Ljbffr
ALERT
Effective January 25, 2024, Executive Order #627 cements the Commonwealth's well-established practice of skills-based hiring, paving the way to a more equitable hiring process. The Commonwealth is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to serve our citizens. Join us today!
Job Description - Accounts Payable Specialist (240009HJ)
About the Operational Services Division (OSD)
The Operational Services Division (OSD) is an oversight agency of the Commonwealth of Massachusetts within the Executive Office for Administration and Finance. OSD’s primary focus is to help our government buyers and business customers succeed in meeting their goals by providing outstanding customer service, competent advice and guidance, and high-quality products and services that exceed the expectations of those we serve.
Join our Dynamic Team
OSD’s diverse workforce of 150+ professionals operate in a hybrid environment, fostering collaboration and professionalism. We are seeking motivated and dedicated professionals to join our dynamic team. OSD is comprised of several units that administer a broad range of activities, including: Strategic Sourcing Services, Commonwealth Print and Mail Services, Surplus Property Program, the Local Government Enablement Team, and more. The finance unit is responsible for the OSD budget, departmental procurements, revenue/chargeback activities and accounts payable.
The Accounts Payable Coordinator is responsible for accounts payable functions for the Operational Services Division’s day-to-day operations. This essential position provides accounting and financial guidance to departmental staff to ensure compliance with state and departmental practices and policies. As a critical member of the finance team, the position maintains files of financial documents for audit trail purposes. In addition, the finance unit assists in updating vendor records for Statewide Contract vendors information in MMARS, the Commonwealth’s accounting system, to facilitate purchasing and payment processing.
Duties and Responsibilities:
Process Accounts Payable documents to ensure prompt payment of vendor invoices, reviewing invoices for appropriateness and compliance with policy, regulation, and procedures.
Process transactions in MMARS completely, accurately monitor transactions through completion, and communicate approval of documents or problems to affected departmental staff.
Confer with agency personnel and vendors by telephone, in writing or in person, to resolve accounting discrepancies and/or obtain documentation to support invoices, reports and/or projects.
Recommend process changes if needed to improve the efficiency of the transaction processing.
Establish or update vendor information in MMARS. Review vendor documentation for accuracy and completion, and follow-up with agency staff to obtain missing information. Work with the staff of the Comptroller’s Office to resolve processing delays.
Monitor funding of obligations and effectively communicate the need for budgetary changes to the CFO.
Assist in the coordination of fiscal year closing and opening activities; provide relevant information to management.
Track transactions processed from data entry through final approval and maintain files for encumbrances and payment documents for audit trail.
Provide backup to staff in the HR/Operations/Finance unit as needed, including entering encumbrances, providing reception coverage, sorting mail, and assisting agency staff with purchasing and vendor issues.
Review employee reimbursements and reconcile actual employee reimbursements to ensure payments are accurate.
Utilize Microsoft Office products including Excel, Word, and Outlook to produce documents used for analysis, update existing documents with financial data and create correspondence as needed.
Participate as a member of a team working towards OSD agency WIG, utilizing the principles of the 4 Disciplines of Execution.
Preferred Qualifications:
Knowledge and understanding of accounting principles and practices.
Demonstrated ability to read and interpret financial reports, accounts and ledgers, proficiency in calculating, balancing and compiling figures.
Ability to analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations.
Understanding of state budgetary process, state accounting procedures, and the Commonwealth’s procurement policies and procedures.
Experience with MMARS payment system, COMMBUYS and other state applications; including the Commonwealth Information Warehouse.
Capacity to maintain accurate records and exercise discretion in handling confidential information.
The Operational Services Division values staff diversity and contributions to an inclusive working and learning environment.
DEI Value Statement
Diversity, Equity, and Inclusion are integral to the Operational Services Division’s (OSD's) mandate to oversee transparent and equitable practices through a variety of public services and programs within the Commonwealth of Massachusetts. OSD commits to cultivating and nurturing a diverse workforce, which is reflective of the communities we serve and recognized as our greatest strength.
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) one year must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.
Substitutions:
An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.
A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.
A Graduate degree with a major in accounting, business administration or business management may be substituted for the required experience.
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.
Official Title: Accountant III
Primary Location Job Job : Accounting and Finance Agency Agency : Operational Services Division Schedule Schedule : Full-time Shift Shift : Day Job Posting Number of Openings Number of Openings : 1 Salary : 61,195.94 - 88,071.36 Yearly If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Ashley Pierce - 6177203300
Bargaining Unit: 06-NAGE - Professional Admin.
Confidential: No
Potentially Eligible for a Hybrid Work Schedule: Yes
#J-18808-Ljbffr