Tennessee Society of Association Executives
Meetings Manager
Tennessee Society of Association Executives, Washington, District of Columbia, us, 20022
The Ecological Society of America, founded in 1915, is the world’s largest community of professional ecologists and a trusted source of ecological knowledge, committed to advancing the understanding of life on Earth. The Society publishes seven journals and publications and broadly shares ecological information through policy, media outreach, and education initiatives. ESA welcomes and encourages participation by all individuals regardless of age, culture, ethnicity, gender identity or expression, national origin, physical or mental difference, politics, race, religion, sex, sexual orientation, socio-economic status, or subculture. ESA is located in Washington, DC and the position is hybrid and requires two days in the office.Position Overview
The Meetings Manager oversees and organizes logistical arrangements and planning for the ESA Annual Meeting and assigned small meetings and events.Meeting and Event Management
Prepare all specifications and signs off on BEOs for all assigned meetings and events.Coordinate with venue staff and vendors.Review proposals, issue recommendations to supervisor for venue and vendor selection.Conduct site selection visits and planning trips, when appropriate.Develop meeting content, update and post for the conference website; make website updates as needed.Coordinate post-event survey process.Oversee and set up all in-house meetings and events to include All Staff events.Budget Management
Develop budgets in coordination with the Director of the Department.Ensure expenses remain within budget and revenue goals are met.Reconcile event bills and vendor invoices for assigned meetings and events.Award Management
Coordinate the yearly awards lifecycle by working with the subcommittees on submissions and committee review in OpenWater.Qualifications
BA/BS degree with four years of work experience, ideally with a nonprofit membership organization; CMP or like certification preferred.Proficient with Microsoft Office software and database applications.Able to meet deadlines, with an ability to handle multiple tasks with varying timelines and needs.Ability to work independently and as part of a team.Strong planning and organizational skills with great attention to detail.Self-starter with a high level of energy.Excellent written and verbal communication skills.Excellent project management skills.Travel (approximately 10%) which includes weekends.Please send your resume and cover letter with salary requirement to resumes@esa.org with “Meeting Manager” in the subject line.
Application review will begin November 11th.
Interviews for shortlisted candidates will begin shortly thereafter. The position is open until filled.ESA is an equal employment opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, age, sex, national origin, disability, religion, marital status, veteran's status, personal appearance, political affiliation, sexual orientation, family responsibilities, matriculation, or any other basis prohibited by law.
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The Meetings Manager oversees and organizes logistical arrangements and planning for the ESA Annual Meeting and assigned small meetings and events.Meeting and Event Management
Prepare all specifications and signs off on BEOs for all assigned meetings and events.Coordinate with venue staff and vendors.Review proposals, issue recommendations to supervisor for venue and vendor selection.Conduct site selection visits and planning trips, when appropriate.Develop meeting content, update and post for the conference website; make website updates as needed.Coordinate post-event survey process.Oversee and set up all in-house meetings and events to include All Staff events.Budget Management
Develop budgets in coordination with the Director of the Department.Ensure expenses remain within budget and revenue goals are met.Reconcile event bills and vendor invoices for assigned meetings and events.Award Management
Coordinate the yearly awards lifecycle by working with the subcommittees on submissions and committee review in OpenWater.Qualifications
BA/BS degree with four years of work experience, ideally with a nonprofit membership organization; CMP or like certification preferred.Proficient with Microsoft Office software and database applications.Able to meet deadlines, with an ability to handle multiple tasks with varying timelines and needs.Ability to work independently and as part of a team.Strong planning and organizational skills with great attention to detail.Self-starter with a high level of energy.Excellent written and verbal communication skills.Excellent project management skills.Travel (approximately 10%) which includes weekends.Please send your resume and cover letter with salary requirement to resumes@esa.org with “Meeting Manager” in the subject line.
Application review will begin November 11th.
Interviews for shortlisted candidates will begin shortly thereafter. The position is open until filled.ESA is an equal employment opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, age, sex, national origin, disability, religion, marital status, veteran's status, personal appearance, political affiliation, sexual orientation, family responsibilities, matriculation, or any other basis prohibited by law.
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