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University of California San Francisco

EHS Data Coordinator

University of California San Francisco, San Francisco, California, United States, 94199


Reporting to the EHS Associate Director, the EHS Data Coordinator works in a dynamic, highly matrixed environment to coordinate and administer systems for managing information, office operations, and projects. They also function with a high degree of autonomy and skillfully assist with matters of a strategic and/or sensitive nature.

The incumbent will provide administrative and data entry support to EH&S recharge operations, including both the Fire Prevention Team, the Hazardous Building Materials Program, and other recharge programs as needed. The EHS Data Coordinator provides direct support to staff time billing, tracking billable hours to projects, coordinating with Facilities Services, Real Estate Services, and EVCP Business Office units.

The EHS Data Coordinator will compile data from various inspections/surveys, create and maintain databases to track data, verify currency of data, and perform regular database backups. Data includes inputting text-based and numerical information from source documents, sorting and organizing hard copies of paperwork after entering data electronically, reviewing data for deficiencies or errors, and assisting with special projects that require data entry, along with filling out report forms and surveys. The position will capitalize on new and existing software solutions including UCOP's Risk and Safety Solutions and UCSF's Research Information Online.

The EHS Data Coordinator uses professional management concepts, coordinates, and provides support to EH&S operations, teams, and staff. Responsibilities may include the development of safety bulletins, newsletters, white papers, position memos, and other required communications in support of EH&S program areas. These efforts include routinely working on site at UCSF's Mission Bay campus, Parnassus campus, and may include occasional travel to offsite/satellite facilities.

The incumbent applies organization policies and procedures to resolve routine issues or refers to the appropriate service provider, including coordination with the EVCP shared Business Services Office Manager. Follows standard departmental practices and procedures in analyzing situations or data from which answers can be readily obtained; manages department communications such as shared department and group email accounts, main department phone line, and other communication streams as needed. May receive mail and packages for staff. Coordinates bookings and use of conference rooms. Provides administrative oversight of the department's fleet of vehicles, deconflicts reservations for staff, tracks fuel/expense receipts, and manages maintenance/repairs as needed.

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