University of California San Francisco
EVCP Analyst & Project Coordinator
University of California San Francisco, San Francisco, California, United States, 94199
Reporting to the EVCP HR & Special Projects Director and joining the expanding EVCP Business Services Administration Team, the EVCP Analyst & Project Coordinator works in a busy, highly matrixed environment to coordinate and provide support for select EVCP Leadership.
The incumbent provides exceptional executive assistance and develops & administers systems for managing information, office operations, projects, and communications. They also function with a high degree of autonomy, and skillfully assists with matters of a strategic and/or sensitive nature. The incumbent will also play a lead role supporting the HR & Special Projects Director by coordinating work of the Administrative Officer staff, establishing timelines and tracking and developing tools to streamline work of staff. The individual will also help write and maintain SOPs/manuals for the team.
The incumbent manages and responds to a constant stream of requests that arise rapidly and require quick responses. This position communicates with other senior leaders and organizational units with professionalism and judgement. This position coordinates communications and data for leadership. This role oversees special and complex projects for leadership and their units. The incumbent works consultatively as well as independently in execution of initiatives and daily operations.
The incumbent will also assist in select project planning, development, administration, management, and implementation; and will interpret, monitor, and analyze information. This individual primarily deals with projects and proposals with broad impact across given EVCP unit and/or organization. The final salary and offer components are subject to additional approvals based on UC policy.
Salary Information
The salary range for this position is $101,600 - $157,500 (Annual Rate). Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF.
Required Qualifications
Bachelor's degree and / or equivalent experience / training
Five (5) or more years of work experience providing high level administrative support or related work experience (Post BA/BS)
Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills
Advanced knowledge of common University-specific computer application programs
Ability to use discretion and maintain confidentiality
Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service
Advanced service orientation
Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni / donors, students and external constituents, both verbally and in writing
Ability to multi-task with demanding timeframes
Small to mid-level project management skills
Attention to detail
Demonstrated excellent time management skills
Preferred Qualifications
Advanced knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines
Advanced knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees
Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
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The incumbent provides exceptional executive assistance and develops & administers systems for managing information, office operations, projects, and communications. They also function with a high degree of autonomy, and skillfully assists with matters of a strategic and/or sensitive nature. The incumbent will also play a lead role supporting the HR & Special Projects Director by coordinating work of the Administrative Officer staff, establishing timelines and tracking and developing tools to streamline work of staff. The individual will also help write and maintain SOPs/manuals for the team.
The incumbent manages and responds to a constant stream of requests that arise rapidly and require quick responses. This position communicates with other senior leaders and organizational units with professionalism and judgement. This position coordinates communications and data for leadership. This role oversees special and complex projects for leadership and their units. The incumbent works consultatively as well as independently in execution of initiatives and daily operations.
The incumbent will also assist in select project planning, development, administration, management, and implementation; and will interpret, monitor, and analyze information. This individual primarily deals with projects and proposals with broad impact across given EVCP unit and/or organization. The final salary and offer components are subject to additional approvals based on UC policy.
Salary Information
The salary range for this position is $101,600 - $157,500 (Annual Rate). Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF.
Required Qualifications
Bachelor's degree and / or equivalent experience / training
Five (5) or more years of work experience providing high level administrative support or related work experience (Post BA/BS)
Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills
Advanced knowledge of common University-specific computer application programs
Ability to use discretion and maintain confidentiality
Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service
Advanced service orientation
Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni / donors, students and external constituents, both verbally and in writing
Ability to multi-task with demanding timeframes
Small to mid-level project management skills
Attention to detail
Demonstrated excellent time management skills
Preferred Qualifications
Advanced knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines
Advanced knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees
Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
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