University of Chicago (UC)
Grants and Contracts Administrator
University of Chicago (UC), Chicago, Illinois, United States, 60290
Location: Chicago, ILJob Description:Works with faculty and program staff, and other administrators to advise on, plan, and manage financial aspects of sponsored project proposal preparation and submission including budgeting and subcontracting.
Performs compliance review of all proposals for adherence to University, agency, and federal requirements.
Coordinates active grant management activities, including submission of progress reports, non-competing applications, amendments, technical reports, just-in time submissions, no-cost extensions, agency required re-budgeting, carry-over requests, Data Use Agreements, and Material Transfer Agreements.
Communicates and collaborates with URA to facilitate smooth transition throughout the full grant life cycle.
Advises faculty, program staff, procurement specialists, and other administrators on policies and procedures for fulfilling all aspects of the procurement process including purchasing, internal requisition, and personal and travel reimbursement.
Performs financial accounting, including financial projections, account closing and account reconciliation.
Provides professional support as a primary account administrator for account owners, primarily faculty, in an intensive customer service environment.
Analyzes and prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
Oversees gift and endowment accounts, departmental operating accounts and faculty unrestricted research accounts.
Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi-investigator grants. Serves as department contact for annual audits and agency site visits.
Performs other related work as needed.
Preferred QualificationsExperience:
ÂÂÂÂÂÂÂPrevious experience with financial services or sponsored projects.
Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations.
Previous experience with systems used to manage grant submissions.
Working knowledge of University systems such as AURA, Oracle, Orbit, and Workday.
Preferred CompetenciesStrong computer skills including word processing, database management, and spreadsheet skills (Microsoft Excel).
Excellent attention to detail and organizational skills.
Budgeting and financial accounting skills.
Ability to work independently to manage a diverse range of activities and deadlines.
Time management skills and the ability to handle multiple, concurrent tasks within deadlines.
Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals from across the division and university.
Ability to be flexible and adaptable to changes in workflow and procedures.
Ability to understand and interpret university, federal and non-federal grants and contract guidelines, policies, and procedures.
Ability to multitask and manage multiple projects in client-service environment.
Ability to maintain strict confidentiality, including handling salary information as part of proposal budgets.
Diplomatic and customer service-based approach to interacting with colleagues and others.
Ability to work effectively as a part of a team.
Working ConditionsThis position is eligible for a hybrid work schedule.
Application DocumentsResume (required)
Cover Letter (required)
References (preferred)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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Performs compliance review of all proposals for adherence to University, agency, and federal requirements.
Coordinates active grant management activities, including submission of progress reports, non-competing applications, amendments, technical reports, just-in time submissions, no-cost extensions, agency required re-budgeting, carry-over requests, Data Use Agreements, and Material Transfer Agreements.
Communicates and collaborates with URA to facilitate smooth transition throughout the full grant life cycle.
Advises faculty, program staff, procurement specialists, and other administrators on policies and procedures for fulfilling all aspects of the procurement process including purchasing, internal requisition, and personal and travel reimbursement.
Performs financial accounting, including financial projections, account closing and account reconciliation.
Provides professional support as a primary account administrator for account owners, primarily faculty, in an intensive customer service environment.
Analyzes and prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
Oversees gift and endowment accounts, departmental operating accounts and faculty unrestricted research accounts.
Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi-investigator grants. Serves as department contact for annual audits and agency site visits.
Performs other related work as needed.
Preferred QualificationsExperience:
ÂÂÂÂÂÂÂPrevious experience with financial services or sponsored projects.
Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations.
Previous experience with systems used to manage grant submissions.
Working knowledge of University systems such as AURA, Oracle, Orbit, and Workday.
Preferred CompetenciesStrong computer skills including word processing, database management, and spreadsheet skills (Microsoft Excel).
Excellent attention to detail and organizational skills.
Budgeting and financial accounting skills.
Ability to work independently to manage a diverse range of activities and deadlines.
Time management skills and the ability to handle multiple, concurrent tasks within deadlines.
Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals from across the division and university.
Ability to be flexible and adaptable to changes in workflow and procedures.
Ability to understand and interpret university, federal and non-federal grants and contract guidelines, policies, and procedures.
Ability to multitask and manage multiple projects in client-service environment.
Ability to maintain strict confidentiality, including handling salary information as part of proposal budgets.
Diplomatic and customer service-based approach to interacting with colleagues and others.
Ability to work effectively as a part of a team.
Working ConditionsThis position is eligible for a hybrid work schedule.
Application DocumentsResume (required)
Cover Letter (required)
References (preferred)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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