University of Chicago (UC)
Senior Grants and Contracts Administrator
University of Chicago (UC), Chicago, Illinois, United States, 60290
Location: Chicago, ILJob Description:Working with Principal Investigators, faculty and academics, manages all aspects of pre-award administration including opportunity identification, proposal preparation, proposal budgeting, proposal negotiation, proposal acceptance, and award set-up.
Manages all aspects of Post-Award administration including award budgeting, award negotiations, award set-up, award management, award reporting, and award closeout.
Approves all transactions charged to restricted and unrestricted accounts so that expenditures are in agreement with account budgets. Approve and transfer payroll and expenditures, monitor invoicing and payments, and reconcile charges using University business systems.
Along with Grants Manager, trains, onboards, provides guidance and serves as an informational resource to junior Grants & Contracts Coordinators and Administrators for both the pre-award and post-award.
Performs complicated cross-institutional work related to sponsored programs including IDC waivers, cost share and cost share waivers, award reporting, time and effort commitments (PVRs), import/export controls, and foreign influence management.
Oversees gift and endowment accounts, departmental operating accounts and faculty unrestricted research accounts.
Provides specialized support for the research enterprise within a department or unit, including pre- and/ or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.
Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.
Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
Performs other related work as needed.
Preferred QualificationsExperience:
ÂÂÂÂÂÂÂProgressively responsible work experience in sponsored programs administration.
Senior-level skills in pre-award, post-award, and contract administration.
Experiences within research-intensive environments and supporting highly productive and motivated research faculty and staff, on an academic research institution, research foundation, or industry / corporate research setting.ÂÂÂ
Preferred CompetenciesAbility to work independently and as a member of a cohesive team.
Deep knowledge of sponsor agency guidelines (Federal, non-Federal, and other) along with policies related to proposals and awards.
Ability to confidently interact with corporate and industry sponsors â“ faithfully representing the needs of the University and its research faculty.
Comfortable with deadline-driven work tasks and the capacity to get things achieved through others.
Strong communication skills with a high degree of âœemotional-intelligenceâ and a skillful negotiator.
Ability to translate complex work issues into understandable and actionable plans toward resolution.
Ability to refine skills through continuous learning.
Exercises independent judgement and work under limited guidance due to previous experience/breadth and depth of knowledge of administrative processes
Consistently demonstrate resourcefulness in the completion of multiple projects; works independently on complex or high impact assignments which require the regular use of creativity and understanding of operational impact.
Working ConditionsThis position is eligible for a hybrid work schedule.
Application DocumentsResume (required)
Cover Letter (required)
References (preferred)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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Manages all aspects of Post-Award administration including award budgeting, award negotiations, award set-up, award management, award reporting, and award closeout.
Approves all transactions charged to restricted and unrestricted accounts so that expenditures are in agreement with account budgets. Approve and transfer payroll and expenditures, monitor invoicing and payments, and reconcile charges using University business systems.
Along with Grants Manager, trains, onboards, provides guidance and serves as an informational resource to junior Grants & Contracts Coordinators and Administrators for both the pre-award and post-award.
Performs complicated cross-institutional work related to sponsored programs including IDC waivers, cost share and cost share waivers, award reporting, time and effort commitments (PVRs), import/export controls, and foreign influence management.
Oversees gift and endowment accounts, departmental operating accounts and faculty unrestricted research accounts.
Provides specialized support for the research enterprise within a department or unit, including pre- and/ or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.
Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.
Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
Performs other related work as needed.
Preferred QualificationsExperience:
ÂÂÂÂÂÂÂProgressively responsible work experience in sponsored programs administration.
Senior-level skills in pre-award, post-award, and contract administration.
Experiences within research-intensive environments and supporting highly productive and motivated research faculty and staff, on an academic research institution, research foundation, or industry / corporate research setting.ÂÂÂ
Preferred CompetenciesAbility to work independently and as a member of a cohesive team.
Deep knowledge of sponsor agency guidelines (Federal, non-Federal, and other) along with policies related to proposals and awards.
Ability to confidently interact with corporate and industry sponsors â“ faithfully representing the needs of the University and its research faculty.
Comfortable with deadline-driven work tasks and the capacity to get things achieved through others.
Strong communication skills with a high degree of âœemotional-intelligenceâ and a skillful negotiator.
Ability to translate complex work issues into understandable and actionable plans toward resolution.
Ability to refine skills through continuous learning.
Exercises independent judgement and work under limited guidance due to previous experience/breadth and depth of knowledge of administrative processes
Consistently demonstrate resourcefulness in the completion of multiple projects; works independently on complex or high impact assignments which require the regular use of creativity and understanding of operational impact.
Working ConditionsThis position is eligible for a hybrid work schedule.
Application DocumentsResume (required)
Cover Letter (required)
References (preferred)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
#J-18808-Ljbffr