Brooks Sports Inc
Executive Assistant, Footwear
Brooks Sports Inc, Seattle, Washington, us, 98127
Who We Are:At Brooks, we believe movement is the key to feeling more alive. That’s why we’re driven to create gear and experiences that take people to the place that makes them feel more alive — whether it’s a headspace, a feeling, or a finish line.Everyone who works at Brooks is propelled by a company culture that sparks excitement, fuels collaboration, inspires creativity, and ignites innovation.Our brand values help bond us together and drive our success:Runner First:
We act in the best interest of the runner.Word is Bond:
We do what we say we’ll do.Champion Heart:
We give our all in everything we do.There is no “I” in Run:
We stay generous with our humanity.Keep Moving:
We find ways to move every day, because joy is kinetic!We welcome everyone from every walk of life looking to inspire others through the power of movement — because we’re all moving towards something. Let’s run there.Your Job:As the Footwear Executive Assistant (EA), you will provide day-to-day support to the Senior Vice President (SVP) Footwear. You will be responsible for executive scheduling, booking, and organizing travel and team-related offsites, assisting with communications, managing meeting logistics, and taking notes regularly. VP and cross-departmental team assistance will be a key component of your role as you work with the footwear team and other departments, so keen attention to detail is a must.Responsibilities:Proactively manage the calendars of executive leadership, including scheduling meetings, arranging travel, and choreographing commitments.Partner with senior leadership to project manage and support strategic initiatives that deliver measurable results across the business.Coordinate and arrange meetings, including room reservations, ordering food, and managing the setup and cleanup; responsibilities include taking meeting minutes, setting up AV equipment, and executing MS Teams.Prepare and manage agenda and topics for key footwear meetings (VP level to all up Footwear Rally’s).Draft and manage the development of internal Footwear communications for the SVP, which include announcements, SharePoint sites, blogs, and All Footwear Team meeting presentations.Manage employee and contractor onboarding and headcount processes, and ensure departmental organization charts and seating charts are up to date.Proficiency with PowerPoint and creating presentations.Ability to anticipate demands of VPs and Senior Leaders and proactively support them.Strong communication skills and ability to act as a voice for Footwear internally and cross-functionally.Cultural Team Events: Sales Meeting, TRE, Olympic Trials.Generate ideas to find ways to make processes more efficient, track expenses more user-friendly, and improve day-to-day activity.Champions and provides input into the strategy that originates from the offices of senior leadership.Engage internal/external contacts with initiative and poise; develop and maintain strong working relationships with all.Ownership of the team SharePoint site, which includes curating key contacts, ensuring the content is current, sharing key resources, and assisting in onboarding of new hires.Assist in the overall planning and execution for the successful delivery of Brooks Executive offsites and team offsites.Coordinate travel arrangements, on-site event support, as well as administrative functions around attendee communication, agenda planning, and document preparation for events.Partner with executive(s) to drive business and culture initiatives across each team and help build team integration and collaboration.Ownership of senior leadership expense reports.Perform routine clerical and administrative functions such as preparing correspondence, documents, and data entry.Support activities/team including travel visa processing and managing credit card expenses.Manage confidential information with discretion, sound judgment, and integrity.Support and assist all other daily activities not mentioned above.Qualifications:Bachelor’s degree in a related field preferred.3+ years of executive-level support experience including travel, scheduling, expense management, and general office support.Experience and knowledge in supporting a large complex team.Comfortable in ambiguity, filling in the blanks on a general direction or projects.Desire and excitement to try new things and create memorable moments and experiences that elevate morale and team performance.Enjoys working with a leader who has big ideas but needs help with execution and details.Desire and ability to link strategy to internal communication (SharePoint site, ppt. decks).Strong interpersonal and communication skills with the ability to build trust and respect within the organization.Proven ability to interact with all levels of employees including corporate executives, customers, partners, and vendors.Demonstrated ability to handle complex customer and employee issues and requests associated with supporting senior leadership roles.Exceptional communication skills including written and verbal.Excellent organizational, time management, and prioritization skills in a fast-paced environment to successfully manage multiple tasks simultaneously.Ability to manage projects to include planning through execution with minimal direction.Must be extremely detail-oriented and able to meet daily, weekly, and monthly deadlines.Ability to work well independently and with a high degree of initiative to improve processes.Intermediate to advanced level skills in PowerPoint, Visio, Word, Excel, and Outlook.General systems aptitude and the ability to do reporting highly preferred.Proven ability to handle confidential information professionally and discreetly.Embraces and lives the Brooks values.Availability to travel.Compensation:
The pay range for this position, based out of the Brooks Seattle HQ, is $73,515 - $110,272 per year. Base pay offered will vary depending on job-related knowledge, skills, and experience.Benefits:
Including medical, dental, vision, life and AD&D insurance, disability insurance, HSA and employer contribution, FSA, family & fertility assistance, 401K Savings Plan and match, employee assistance program, and transportation assistance.Paid Time Off:
Brooks offers generous time off including three to five weeks of paid time off, eleven paid holidays, paid sick and parental leave.Bonus:
In addition to base pay, Brooks employees may also be offered an annual bonus based on company performance.Perks:
Including product discounts, employee recognition, fitness discounts, volunteer and donation benefits.Location:
You will spend 3 days per week in our Seattle offices, as we believe our organization flourishes when connections, collaboration, creativity, problem-solving, and celebrations happen in person.At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment and encourage people of all backgrounds, perspectives, experiences, and skills to apply. Brooks is proud to be an equal employment opportunity employer. All employment decisions are made without regard to race, religion, creed, color, national origin, age, sex, gender, gender identity or expression, two-spirit identity, sexual orientation, genetic information, sensory, physical, or mental disability, marital status, pregnancy (including childbirth and related conditions), honorable discharge or military status, protected citizen status, actual or perceived victims of domestic violence, sexual assault or stalking, HIV or Hepatitis C infection, political ideology, use of a trained guide dog by a person with a disability, or on any other basis protected by federal, state or local law, or any other non-merit based factors.
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We act in the best interest of the runner.Word is Bond:
We do what we say we’ll do.Champion Heart:
We give our all in everything we do.There is no “I” in Run:
We stay generous with our humanity.Keep Moving:
We find ways to move every day, because joy is kinetic!We welcome everyone from every walk of life looking to inspire others through the power of movement — because we’re all moving towards something. Let’s run there.Your Job:As the Footwear Executive Assistant (EA), you will provide day-to-day support to the Senior Vice President (SVP) Footwear. You will be responsible for executive scheduling, booking, and organizing travel and team-related offsites, assisting with communications, managing meeting logistics, and taking notes regularly. VP and cross-departmental team assistance will be a key component of your role as you work with the footwear team and other departments, so keen attention to detail is a must.Responsibilities:Proactively manage the calendars of executive leadership, including scheduling meetings, arranging travel, and choreographing commitments.Partner with senior leadership to project manage and support strategic initiatives that deliver measurable results across the business.Coordinate and arrange meetings, including room reservations, ordering food, and managing the setup and cleanup; responsibilities include taking meeting minutes, setting up AV equipment, and executing MS Teams.Prepare and manage agenda and topics for key footwear meetings (VP level to all up Footwear Rally’s).Draft and manage the development of internal Footwear communications for the SVP, which include announcements, SharePoint sites, blogs, and All Footwear Team meeting presentations.Manage employee and contractor onboarding and headcount processes, and ensure departmental organization charts and seating charts are up to date.Proficiency with PowerPoint and creating presentations.Ability to anticipate demands of VPs and Senior Leaders and proactively support them.Strong communication skills and ability to act as a voice for Footwear internally and cross-functionally.Cultural Team Events: Sales Meeting, TRE, Olympic Trials.Generate ideas to find ways to make processes more efficient, track expenses more user-friendly, and improve day-to-day activity.Champions and provides input into the strategy that originates from the offices of senior leadership.Engage internal/external contacts with initiative and poise; develop and maintain strong working relationships with all.Ownership of the team SharePoint site, which includes curating key contacts, ensuring the content is current, sharing key resources, and assisting in onboarding of new hires.Assist in the overall planning and execution for the successful delivery of Brooks Executive offsites and team offsites.Coordinate travel arrangements, on-site event support, as well as administrative functions around attendee communication, agenda planning, and document preparation for events.Partner with executive(s) to drive business and culture initiatives across each team and help build team integration and collaboration.Ownership of senior leadership expense reports.Perform routine clerical and administrative functions such as preparing correspondence, documents, and data entry.Support activities/team including travel visa processing and managing credit card expenses.Manage confidential information with discretion, sound judgment, and integrity.Support and assist all other daily activities not mentioned above.Qualifications:Bachelor’s degree in a related field preferred.3+ years of executive-level support experience including travel, scheduling, expense management, and general office support.Experience and knowledge in supporting a large complex team.Comfortable in ambiguity, filling in the blanks on a general direction or projects.Desire and excitement to try new things and create memorable moments and experiences that elevate morale and team performance.Enjoys working with a leader who has big ideas but needs help with execution and details.Desire and ability to link strategy to internal communication (SharePoint site, ppt. decks).Strong interpersonal and communication skills with the ability to build trust and respect within the organization.Proven ability to interact with all levels of employees including corporate executives, customers, partners, and vendors.Demonstrated ability to handle complex customer and employee issues and requests associated with supporting senior leadership roles.Exceptional communication skills including written and verbal.Excellent organizational, time management, and prioritization skills in a fast-paced environment to successfully manage multiple tasks simultaneously.Ability to manage projects to include planning through execution with minimal direction.Must be extremely detail-oriented and able to meet daily, weekly, and monthly deadlines.Ability to work well independently and with a high degree of initiative to improve processes.Intermediate to advanced level skills in PowerPoint, Visio, Word, Excel, and Outlook.General systems aptitude and the ability to do reporting highly preferred.Proven ability to handle confidential information professionally and discreetly.Embraces and lives the Brooks values.Availability to travel.Compensation:
The pay range for this position, based out of the Brooks Seattle HQ, is $73,515 - $110,272 per year. Base pay offered will vary depending on job-related knowledge, skills, and experience.Benefits:
Including medical, dental, vision, life and AD&D insurance, disability insurance, HSA and employer contribution, FSA, family & fertility assistance, 401K Savings Plan and match, employee assistance program, and transportation assistance.Paid Time Off:
Brooks offers generous time off including three to five weeks of paid time off, eleven paid holidays, paid sick and parental leave.Bonus:
In addition to base pay, Brooks employees may also be offered an annual bonus based on company performance.Perks:
Including product discounts, employee recognition, fitness discounts, volunteer and donation benefits.Location:
You will spend 3 days per week in our Seattle offices, as we believe our organization flourishes when connections, collaboration, creativity, problem-solving, and celebrations happen in person.At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment and encourage people of all backgrounds, perspectives, experiences, and skills to apply. Brooks is proud to be an equal employment opportunity employer. All employment decisions are made without regard to race, religion, creed, color, national origin, age, sex, gender, gender identity or expression, two-spirit identity, sexual orientation, genetic information, sensory, physical, or mental disability, marital status, pregnancy (including childbirth and related conditions), honorable discharge or military status, protected citizen status, actual or perceived victims of domestic violence, sexual assault or stalking, HIV or Hepatitis C infection, political ideology, use of a trained guide dog by a person with a disability, or on any other basis protected by federal, state or local law, or any other non-merit based factors.
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