City Colleges of Chicago
Coordinator - Grant Program (GRANT FUNDED)
City Colleges of Chicago, Chicago, Illinois, United States, 60290
Coordinator - Grant Program (GRANT FUNDED)
City Colleges of Chicago’s vision is to be recognized as the city’s most accessible higher education engine of socioeconomic mobility and racial equity – empowering all Chicagoans to take part in building a stronger and more just city. The community college system’s more than 3,500 faculty and staff serve more than 60,000 students annually at seven colleges and five satellite sites.PRIMARY OBJECTIVEReporting to a Dean of Instruction and Career & Technical Education (CTE), the Coordinator-Grant Programs is responsible for coordinating and performing a wide range of programmatic, procurement, and reporting activities associated with administering a grant funded program. The position coordinates the provision of services, performs program functions, and oversees the provision of program support to clients/students as specified by the grant source. At Kennedy-King College, the Coordinator - Grant Programs grant work is allocated between the Perkins Grant (65%) and various Continuing Education (CE) Grants (35%). In this capacity, the position works with the Perkins PI (principal investigator) and CE administrators to support the grants’ procurement, expenditure tracking, grant reporting, and records maintenance functions. Performs related duties as required.ESSENTIAL DUTIES:Provides information to staff, faculty, and clients/students on a grant-funded program’s objectives and intended outcomes, operating processes and procedures, and direct services provided to clients/students.Works directly with clients/students to provide a range of services and assistance, adhering to CCC’s policies and procedures and grants’ funding requirements.Prepares and assists clients/students in preparing forms, applications, and other documents required to receive grant program services.Implements programs designed to meet grant objectives and outcomes by establishing work processes and overseeing the day-to-day operations to ensure the effective administration of program services.Works collaboratively with college administrators to plan, develop, and implement project initiatives and activities to accomplish grant funded program objectives.Maintains records and creates databases using Excel and accesses data on PeopleSoft (i.e., CS9, Open Book) to track program enrollment, level of activity and engagement with clients/students.Prepares reports to document program activities, services provided, program outcomes, and achievements in compliance with reporting requirements.Prepares purchase requisitions, places orders with vendors, and verifies delivery of materials, supplies, equipment, and other goods acquired with program grant funds.Coordinates with Business Office to maintain account records of budgeted funds and to track and monitor expenditures, account balances, and grant funded student stipends.Confers with administration to support workshops and field trips for programs designed to engage students with an interest in pursuing career programs in a specific industry (e.g., Automotive Technology, HVAC-R, Culinary, Computer Programming).Coordinates the provision of student support services and activities to students to meet program objectives and outcomes (i.e., bussing for fields trips and other related student support services).Prepares quarterly and annual progress reports and complies with other reporting requirements.Participates in collecting and analyzing statistical and program data for inclusion in periodic program reviews and evaluations of grant’s key performance measures and indicators.QUALIFICATIONS:A Bachelor’s degree from an accredited college or university.Three to five years of work experience in a responsible administrative or program administrator role, preferably for a non-profit or higher education institution.An equivalent combination of education and experience may be taken into consideration.Strong collaborator who can work within a matrixed environment and team setting to accomplish goals in a fast-paced, dynamic environment.Knowledge of grant administration including pre- and post- awarding processes.Knowledge of CCC’s degree, certificate, and continuing education programs.Excellent interpersonal, oral, and written communication skills.Strong organizational and problem-solving skills.Ability to handle situations with tact and diplomacy.Ability to work within a culturally diverse environment.Demonstrated commitment to diversity, inclusiveness, and equity in education.Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint).This position is represented by Local 1600.Chicago residency is required for all full-time employees within six (6) months of hire.We are an equal opportunity and affirmative action employer.Thank you for your interest in City Colleges of Chicago!
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City Colleges of Chicago’s vision is to be recognized as the city’s most accessible higher education engine of socioeconomic mobility and racial equity – empowering all Chicagoans to take part in building a stronger and more just city. The community college system’s more than 3,500 faculty and staff serve more than 60,000 students annually at seven colleges and five satellite sites.PRIMARY OBJECTIVEReporting to a Dean of Instruction and Career & Technical Education (CTE), the Coordinator-Grant Programs is responsible for coordinating and performing a wide range of programmatic, procurement, and reporting activities associated with administering a grant funded program. The position coordinates the provision of services, performs program functions, and oversees the provision of program support to clients/students as specified by the grant source. At Kennedy-King College, the Coordinator - Grant Programs grant work is allocated between the Perkins Grant (65%) and various Continuing Education (CE) Grants (35%). In this capacity, the position works with the Perkins PI (principal investigator) and CE administrators to support the grants’ procurement, expenditure tracking, grant reporting, and records maintenance functions. Performs related duties as required.ESSENTIAL DUTIES:Provides information to staff, faculty, and clients/students on a grant-funded program’s objectives and intended outcomes, operating processes and procedures, and direct services provided to clients/students.Works directly with clients/students to provide a range of services and assistance, adhering to CCC’s policies and procedures and grants’ funding requirements.Prepares and assists clients/students in preparing forms, applications, and other documents required to receive grant program services.Implements programs designed to meet grant objectives and outcomes by establishing work processes and overseeing the day-to-day operations to ensure the effective administration of program services.Works collaboratively with college administrators to plan, develop, and implement project initiatives and activities to accomplish grant funded program objectives.Maintains records and creates databases using Excel and accesses data on PeopleSoft (i.e., CS9, Open Book) to track program enrollment, level of activity and engagement with clients/students.Prepares reports to document program activities, services provided, program outcomes, and achievements in compliance with reporting requirements.Prepares purchase requisitions, places orders with vendors, and verifies delivery of materials, supplies, equipment, and other goods acquired with program grant funds.Coordinates with Business Office to maintain account records of budgeted funds and to track and monitor expenditures, account balances, and grant funded student stipends.Confers with administration to support workshops and field trips for programs designed to engage students with an interest in pursuing career programs in a specific industry (e.g., Automotive Technology, HVAC-R, Culinary, Computer Programming).Coordinates the provision of student support services and activities to students to meet program objectives and outcomes (i.e., bussing for fields trips and other related student support services).Prepares quarterly and annual progress reports and complies with other reporting requirements.Participates in collecting and analyzing statistical and program data for inclusion in periodic program reviews and evaluations of grant’s key performance measures and indicators.QUALIFICATIONS:A Bachelor’s degree from an accredited college or university.Three to five years of work experience in a responsible administrative or program administrator role, preferably for a non-profit or higher education institution.An equivalent combination of education and experience may be taken into consideration.Strong collaborator who can work within a matrixed environment and team setting to accomplish goals in a fast-paced, dynamic environment.Knowledge of grant administration including pre- and post- awarding processes.Knowledge of CCC’s degree, certificate, and continuing education programs.Excellent interpersonal, oral, and written communication skills.Strong organizational and problem-solving skills.Ability to handle situations with tact and diplomacy.Ability to work within a culturally diverse environment.Demonstrated commitment to diversity, inclusiveness, and equity in education.Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint).This position is represented by Local 1600.Chicago residency is required for all full-time employees within six (6) months of hire.We are an equal opportunity and affirmative action employer.Thank you for your interest in City Colleges of Chicago!
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