Assistant Controller

The American Institute of Architects (AIA)AIA will provide you with the opportunity to advocate for the value of architecture and give architects and design professionals the resources they need to do their best work. The collective voice of architects is essential and our work drives positive change through the power of design.Each one of us at AIA is a leader committed to demonstrating our mission and values and designing a better future for our country and planet. Even in times of change, AIA’s values remain constant:We stand for equity and human rightsWe stand for architecture that strengthens our communitiesWe stand for a sustainable futureWe stand for protecting communities from the impacts of climate changeWe stand for economic opportunityWe stand for investing in the futureWe speak up, and policymakers listenThe American Institute of Architects, as part of the global community, is building a culture of equity, diversity, and inclusion within the profession of architecture to create a better built environment for all. Achieving this vision has a direct impact on the relevance of the profession of architecture and the world's prosperity, health, and future.Job SummaryReporting to the Controller, the Assistant Controller will assist the Controller by managing general accounting functions (accounting, tax compliance, financial reporting, internal controls, and membership) for the Institute and its affiliates. The Assistant Controller will also provide annual budget support, insurance, investments, product/program financial analysis, and the budget/monthly reporting for the College of Fellows (COF) and Architects Foundation (AIAF).The Assistant Controller has operational oversight and responsibility for several members of the Finance and Administration Team, including management of staff to design and deliver finance, accounting, business analysis, budgeting, forecasting, investment management, and support to the AIA.The Assistant Controller will provide oversight of daily accounting operations to assure that the financial information underlying the organization’s financial statements is accurate and that reports are produced in a timely manner. In addition, the Assistant Controller will work closely with the Controller to leverage system integrations and develop and implement sound financial controls for reporting and disclosure purposes. Additionally, this role will help to implement project-based accounting for the Institute in the coming years and more efficient use of technology and a digital environment.Job DutiesWorking collaboratively with the Controller, helps with oversight of the AIA’s budget and general accounting functions including cash management, A/P, fixed assets, prepaids, and expense reimbursement.Lead month-end close processes, generate monthly financial statements, financial forecasts, and budgets.Work closely with the Controller to develop annual and long-term financial plans and deliver financial updates on business results for a variety of stakeholders to inform key strategic and operational decisions.With the Controller and CFAO, make recommendations on how to improve financial and related operational processes. Collaborate with other leadership team members in related change initiatives.Ensure that relevant federal, state, and local laws and regulations are followed and completion of on-time reports.With the Controller, develop, manage, and adapt an effective budgeting process that meets the strategic imperatives and financial goals of the organization.Work closely with the Controller on the annual budget preparation, which includes, but is not limited to assisting with developing, updating, and maintaining the organization’s budget and financial forecasts directing the organization’s accounting practices and team.Perform financial reporting and analysis of the organizational and various team budgets on a structured and ad hoc basis and manage the organization’s cash flows and investments.Provide general oversight of all accounting operations of general ledger, accounts payable, and accounts receivable.Oversee and direct preparation of the Institute’s annual capital and operating budgets and forecasts; analyze performance against the budget; meet quarterly with leadership and monitor financial/budgetary performance by team.Oversee the preparation of monthly and annual team, organizational, and consolidated financial statements for the Institute as well as its affiliates to facilitate financial and operational management decision-making.Provide management oversight of the use and maintenance of the AIA accounting system module of Fonteva/Salesforce.Provide overall management of the membership accounting function, coordinating the receipt and posting of centralized dues and the disbursement of dues to state and local components on a timely basis.Work with team senior/vice presidents and managing directors on budget development, monitoring and financial reporting to ensure consistency in financial control and review.As directed by the Controller, serve as a primary point of contact with coordination and assist with all aspects of the annual financial audit and required tax returns of the organization and its affiliates, including assuring timely completion of confirmations, schedules, and supporting records and documentation.Ensure budgeting and financial management practices are being adhered to for revenues and expenditures, in compliance with GAAP, FASB issues, and IRS regulations.Manage the relationship with the Organization’s bank(s) and other financial organizations. Ensure the appropriate internal controls are in place and maintained.Manage accounting staff.Handle or lead special projects as assigned by the Controller and CFAO.Frequent contactsRegulatory agencies (IRS, D.C. tax department)Outside auditorsAIA StaffAIA Human Resources and Legal and Business AffairsBanking and Insurance InstitutionsInvestment AdvisorsArchitects & General ContractorsQualificationsConsiderable knowledge and skill in for-profit and non-profit budget development and financial analysis, including project-based budgeting and monitoring and organizational auditing. Knowledge of GAAP, FASB issues, and IRC regulations. Team player committed to delivering on-time financial information. Ability to self-direct and work through ambiguity in a fast-paced environment. Experience with evaluating risk management insurance programs and obtaining appropriate cost-effective coverage. Experience in managing banking and other relationships. Strong skills in written and oral communication and active listening. Considerable skill in the use of automated accounting systems (preferably Sage, Concur, bill.com, Solver, and Salesforce) and various Microsoft Office applications, including Excel and Word. Considerable skill in organizational and departmental financial analysis. Considerable skill in leading and managing an efficient and effective finance and accounting team.Bachelor’s degree in finance, accounting, business, or management with a minimum of 10 years of responsible budgeting and financial analysis experience. Experience in 501(c)(6) and 501(c)(3) organizations including Form 990 is strongly preferred. CPA required. Graduate degree preferred, but not required.Supervisory Requirements:

Lead a team of 3What we offerWe offer a comprehensive benefits package that reflects our company values and workplace culture, including:• Medical and dental• 401(k)• Flexibility• Paid time off• Flexible spending accounts• Income protection- (Life Insurance Coverage up to 2x salary) & disability plans at no cost.• Tuition and membership reimbursements• AIA employees have access to a variety of other programs, including:Employee Assistance Program (EAP) for employees and their family membersComputer purchase programFitness club discountsPrepaid legal services programIdentity theft protectionTravel Requirements: N/AWork Location:

100% Remote from the Washington DC areaAll AIA employees in the DC metro area are currently working remotely during our office renovation. Employees in the DC Metro area will return to a hybrid work environment in the newly renovated office at the completion of the renovation in Spring 2025.An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability, in accordance with the applicable law.

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