Loomis Sayles
Community Investments Senior Administrative Assistant
Loomis Sayles, Boston, Massachusetts, us, 02298
Community InvestmentsSenior Administrative Assistant
1 Financial Center, Boston, MA 02111, USA
Req #76Thursday, August 29, 2024Loomis Sayles is a performance-driven active asset management company that
seeks
to
identify
exceptional
investment opportunities on behalf of institutional and retail clients worldwide. We believe active management
fueled by proprietary, best-in-class research helps us achieve financial success for our clients. Founded in 1926,
Loomis Sayles currently oversees approximately $310 billion in assets under management for global clients spanning more than 50 countries.
We foster a culture of entrepreneurialism, where all employees are empowered and encouraged to develop
themselves and their ideas. Our culture centers on our shared
IDEALS
, the core characteristics of who we aspire
to be as employees and an organization.
I
NCLUSIVE & DIVERSE
-
D
EDICATED TO TEAMWORK
–
E
XCELLENT
–
A
CCOUNTABLE
–
L
EADERS
-
S
OLUTION-ORIENTEDLoomis Sayles is committed to the continual improvement of our performance,
processes
and people. As part of this commitment, we are looking to hire an enthusiastic and passionate candidate, eager to contribute to our continued success through the following employment opportunity:About the RoleThe Community Investments team seeks a hardworking, versatile Senior Administrative Assistant with proven organizational skills, excellent communication and people skills, and ability to multitask while maintaining a high level of professionalism, attention to detail and ability to follow through on tasks to completion. This role will help support Loomis Sayles’ charitable giving, employee engagement, and the Undergraduate Summer Internship Development (USID) program.About the TeamThe Community Investments team at Loomis Sayles partners with and provides support to non-profit organizations that work with children & families in the communities where we work and live, engages employees in becoming active participants in their communities through volunteering and matching personal philanthropy and sponsors the programs focused on increasing diversity of those underrepresented in the investment management business, like the USID program.Job ResponsibilitiesAdministrative ResponsibilitiesProvide administrative support, including composing and editing correspondence, answering and directing telephone calls, coordinating meetings or calls, processing expenses, making travel arrangements, organizing conference registrations, assisting with periodic mailings, and taking meeting notesUtilize project management software (Wrike) to direct and update the workflow of the team’s programs, projects, events and administrative tasksOversee calendar management for the Director for internal and external meetings as well as calendar management for external partnersWork with the finance department to manage and track invoices, expenses and checks for the team and the accompanying correspondence and documentationAssist with the creation and maintenance of team documents and presentationsManage and maintain contacts of nonprofit partners and accompanying records of correspondence, reporting and donationsWork independently and exercise judgment in dealing with internal and external partiesAssume responsibility for special projects and additional responsibilities as assignedEngagement ResponsibilitiesAssist in the organization of internal and external events including room booking, catering, calendar management and organizing technology needsManage sign-ups, waiver collection, volunteer communications, and ordering supplies for volunteer eventsAttend Boston-based volunteer events to aid volunteers and nonprofit partners with day of logisticsAssist in the management of the employee charitable giving and grants platform, Loomis Serves, by reviewing matching gift and volunteer time off requests and compiling monthly reportsWork with global communications by taking photos during engagement opportunities, assisting with creating social media posts and press releasesUSID ResponsibilitiesProvide administrative support for the USID program during the recruitment process by communicating with partners, reviewing applications, scheduling interviews, and providing accompanying materials for candidatesManage pre-program logistics including scheduling content sessions, communicating with facilitators, coordinating technology needs, securing housing, and working with internal departments on collaborative projectsLead day-to-day logistics of USID such as room and technology set up, catering, ordering supplies, and corresponding with session facilitatorsSupport wrap-up of the program by compiling feedback and dataAssist HR in onboarding and offboarding of internsQualifications & Education RequirementsBachelor’s degree or equivalent experience and four or more years’ of relevant work experienceProficiency with computer applications (Word, Excel, PowerPoint)Experience with Benevity a plus but not requiredPassion for mission driven work and being active in the communities where we work and liveExceptional communication skills – both verbal and writtenSuperior attention to detail and organizational skills
, making sure that work is done correctly, completely and to the highest standardsWorks effectively in situations without clear rules, procedures or boundaries and implements a needed solution without waiting for directionAbility to quickly grasp new routines and develop sound action plans to promote efficiency within the team.Capacity to handle multiple tasks simultaneously with easeFlexibility and willingness to work outside hours when necessary for eventsTrustworthy and able to responsibly manage confidential informationCollaborates effectively with peers and builds strong, positive working relationshipsEEOC and Diversity S
tatementLoomis Sayles is deeply committed to building a diverse and inclusive workforce in which talented individuals can realize their full potential and contribute to our growth and success. Please consider applying for this role even if your work history and skillset
doesn’t
completely match the job description. We believe creativity, tenacity and humility are as valuable as specific skills that can be practiced and perfected on the job.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race,
creed,
color,
gender
, age, national origin, religion, sexual orientation, gender identity, status as a vete
ran, and basis of disability or
any other federal,
state
or local protected class.1 Financial Center, Boston, MA 02111, USA
#J-18808-Ljbffr
1 Financial Center, Boston, MA 02111, USA
Req #76Thursday, August 29, 2024Loomis Sayles is a performance-driven active asset management company that
seeks
to
identify
exceptional
investment opportunities on behalf of institutional and retail clients worldwide. We believe active management
fueled by proprietary, best-in-class research helps us achieve financial success for our clients. Founded in 1926,
Loomis Sayles currently oversees approximately $310 billion in assets under management for global clients spanning more than 50 countries.
We foster a culture of entrepreneurialism, where all employees are empowered and encouraged to develop
themselves and their ideas. Our culture centers on our shared
IDEALS
, the core characteristics of who we aspire
to be as employees and an organization.
I
NCLUSIVE & DIVERSE
-
D
EDICATED TO TEAMWORK
–
E
XCELLENT
–
A
CCOUNTABLE
–
L
EADERS
-
S
OLUTION-ORIENTEDLoomis Sayles is committed to the continual improvement of our performance,
processes
and people. As part of this commitment, we are looking to hire an enthusiastic and passionate candidate, eager to contribute to our continued success through the following employment opportunity:About the RoleThe Community Investments team seeks a hardworking, versatile Senior Administrative Assistant with proven organizational skills, excellent communication and people skills, and ability to multitask while maintaining a high level of professionalism, attention to detail and ability to follow through on tasks to completion. This role will help support Loomis Sayles’ charitable giving, employee engagement, and the Undergraduate Summer Internship Development (USID) program.About the TeamThe Community Investments team at Loomis Sayles partners with and provides support to non-profit organizations that work with children & families in the communities where we work and live, engages employees in becoming active participants in their communities through volunteering and matching personal philanthropy and sponsors the programs focused on increasing diversity of those underrepresented in the investment management business, like the USID program.Job ResponsibilitiesAdministrative ResponsibilitiesProvide administrative support, including composing and editing correspondence, answering and directing telephone calls, coordinating meetings or calls, processing expenses, making travel arrangements, organizing conference registrations, assisting with periodic mailings, and taking meeting notesUtilize project management software (Wrike) to direct and update the workflow of the team’s programs, projects, events and administrative tasksOversee calendar management for the Director for internal and external meetings as well as calendar management for external partnersWork with the finance department to manage and track invoices, expenses and checks for the team and the accompanying correspondence and documentationAssist with the creation and maintenance of team documents and presentationsManage and maintain contacts of nonprofit partners and accompanying records of correspondence, reporting and donationsWork independently and exercise judgment in dealing with internal and external partiesAssume responsibility for special projects and additional responsibilities as assignedEngagement ResponsibilitiesAssist in the organization of internal and external events including room booking, catering, calendar management and organizing technology needsManage sign-ups, waiver collection, volunteer communications, and ordering supplies for volunteer eventsAttend Boston-based volunteer events to aid volunteers and nonprofit partners with day of logisticsAssist in the management of the employee charitable giving and grants platform, Loomis Serves, by reviewing matching gift and volunteer time off requests and compiling monthly reportsWork with global communications by taking photos during engagement opportunities, assisting with creating social media posts and press releasesUSID ResponsibilitiesProvide administrative support for the USID program during the recruitment process by communicating with partners, reviewing applications, scheduling interviews, and providing accompanying materials for candidatesManage pre-program logistics including scheduling content sessions, communicating with facilitators, coordinating technology needs, securing housing, and working with internal departments on collaborative projectsLead day-to-day logistics of USID such as room and technology set up, catering, ordering supplies, and corresponding with session facilitatorsSupport wrap-up of the program by compiling feedback and dataAssist HR in onboarding and offboarding of internsQualifications & Education RequirementsBachelor’s degree or equivalent experience and four or more years’ of relevant work experienceProficiency with computer applications (Word, Excel, PowerPoint)Experience with Benevity a plus but not requiredPassion for mission driven work and being active in the communities where we work and liveExceptional communication skills – both verbal and writtenSuperior attention to detail and organizational skills
, making sure that work is done correctly, completely and to the highest standardsWorks effectively in situations without clear rules, procedures or boundaries and implements a needed solution without waiting for directionAbility to quickly grasp new routines and develop sound action plans to promote efficiency within the team.Capacity to handle multiple tasks simultaneously with easeFlexibility and willingness to work outside hours when necessary for eventsTrustworthy and able to responsibly manage confidential informationCollaborates effectively with peers and builds strong, positive working relationshipsEEOC and Diversity S
tatementLoomis Sayles is deeply committed to building a diverse and inclusive workforce in which talented individuals can realize their full potential and contribute to our growth and success. Please consider applying for this role even if your work history and skillset
doesn’t
completely match the job description. We believe creativity, tenacity and humility are as valuable as specific skills that can be practiced and perfected on the job.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race,
creed,
color,
gender
, age, national origin, religion, sexual orientation, gender identity, status as a vete
ran, and basis of disability or
any other federal,
state
or local protected class.1 Financial Center, Boston, MA 02111, USA
#J-18808-Ljbffr