Associate Athletics Director for Administration

The Associate Athletics Director for Administration has the responsibility for developing, managing, and overseeing all the administrative support for the Vice President for Intercollegiate Athletics and increasing responsibility for the staff of 80+ in the Department of Intercollegiate Athletics. Responsible for managing and facilitating sensitive and confidential documents/processes including game contracts, coaches contracts, and personnel files. Responsible for managing and facilitating all documents/processes related to human resources within the Athletic department. Responsible for updating the Athletic Department Policy and Procedure Manual. Lead assistant to the Deputy AD for External Relations overseeing all summer camp staff and support areas. Work collaboratively with other departments at the College, in helping to facilitate joint interests.Responsible for implementing administrative leadership and dependable support to the VP for Intercollegiate Athletics.Daily communication with various athletic departments - Game Ops, Sports Information, and Ticketing to ensure competitions are run smoothly. Daily communication with Internal Operations and the Deputy AD for Internal Operations.Responsibilities include:Create, manage and facilitate sensitive and confidential documents, contracts, and processes for the VP of Intercollegiate Athletics, West Coast Conference, and other areas in the Athletic Department.Negotiate specific conditions with opponents, create, edit, document, receive, and distribute competitive game contracts for all 18 intercollegiate sports and coaches contracts.Maintain continual contact with the WCC and other departments in Athletics on game competition events, changes, and issues of concern, including personnel. Complete all competition contract transactions.Manage Business Office processes for the Deputy AD for Internal Operations involving all competition contracts.Handle sensitive documents from the NCAA and WCC for the VP for Intercollegiate Athletics and his Senior Staff.Provide continual support for other Athletic departments and update the Athletics Department Policy and Procedure Manual.Oversee all athletic personnel processes for the Athletic Department human resources, including some interviewing, hiring recommendations, orientations, and training.Partner with SMC Human Resources Department for mandatory new hire paperwork, performance reviews, and compliance training.Oversee, organize, and facilitate all athletic sports camp hiring throughout the year, particularly for summer athletic camps, involving the hiring of 150+ workers.Monitor newly implemented mandatory compliance trainings and fingerprinting of all summer camp workers.Oversee the Athletic Department Courtesy Vehicle program, involving continuous contact with donors, Administration Office, Payroll, and recipients.Develop, manage, and facilitate activities and documents for various departments on campus, including assisting with job searches for top-level positions.Act as the face and voice of the Athletic Department, serving as a liaison between guests, alumni, donors, and staff.Demonstrate proficiency with word processing and presentation software; strong interpersonal skills with the ability to engage with all levels of coaches, administrators, staff, donors, sponsors, parents, media, etc.; excellent oral and written communication skills; ability to maintain confidentiality and use discretion; strong organizational skills with the ability to handle multiple tasks and priorities; ability to work independently.

#J-18808-Ljbffr