Seattle Colleges
Associate Director of Workforce Budget and Compliance
Seattle Colleges, Seattle, Washington, us, 98127
Opportunity DescriptionThe District Office is looking to hire an Associate Director of Workforce Budget and Compliance in the Workforce Department.
Salary Range for this position is $77,880 to $107,549 annually
(the expected starting annual rate of pay for this position is up to $83,000.00 depending on experience and qualifications).
Opportunity is open until filled, first review of materials will begin
November 8th, 2024.
Position Summary
Under the supervision of the Sr ED of Workforce Development, the AD of Workforce Budget and Compliance will be responsible for overseeing the reporting, documentation, compliance, and expenditures of various state workforce budgets, including Worker Retraining, grant budgets, and contract budgets. This role is crucial in ensuring the financial integrity of the workforce development programs and maintaining compliance with grant and contract requirements.
This position is full-time, working 40 hours per week, Monday through Friday, primarily 8:00 am-5:00 pm.
This position works a hybrid schedule of both remote and on-site work.
About Us
We are a district of three distinct colleges: North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.
Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community.
As a Seattle Colleges employee, you will gain access to a great benefits package including:
Competitive Pay Rates
Promotional Opportunities
Great Medical, Dental, and Retirement plans
Paid Sick and Vacation Leave
Transportation benefits
Tuition Waivers
PEBB Wellness Plan
Washington State Employee Assistance Programs (EAP)
Application Procedures:
Attached current Resume
Attached cover letter addressing how your background intersects with the job
Required application materials must be completed and submitted online.
What you will be working on:
Budget Management:
Oversee and report on state workforce funds, state and local grants, contracts, and foundation grants, ensuring compliance and optimal fund utilization.
Manage and monitor monthly payroll and expense tracking to ensure precise and effective budget oversight.
Maintain and analyze a comprehensive financial tracking system, detailing workforce, grant, and contract budget versus actual figures on a monthly basis.
Develop and implement an annual master grant deadline calendar to efficiently manage reporting and invoicing timelines across multiple funding sources.
Proactively identify and resolve financial discrepancies to ensure accurate and timely financial reporting and compliance.
Documentation and Reporting:
Prepare and maintain comprehensive backup documentation for payroll/expense reports and grant invoicing narratives.
Maintain files for each funding source including contracts, amendments, invoices, and monthly reports.
Coordination and Communication:
Collaborate with the District budget office to oversee and manage tracking of MOUs, invoices, and payments related to the Start Next Quarter (SNQ) initiatives, ensuring accurate financial coordination and compliance.
Lead coordination efforts with the IT department to update and maintain the SNQ website, ensuring functionality and accessibility align with program goals.
Partner with key stakeholders to assess and determine staffing requirements for the KC Outreach Coordinator position, aligning personnel needs with strategic program objectives.
Compliance Management:
Ensure full compliance with time and effort reporting requirements by overseeing the development and management of a centralized repository for accurate and auditable records.
Lead collaboration with the Foundation to facilitate the execution, monitoring, and tracking of contracts and grants related to the Workforce department, ensuring alignment with organizational goals and grantor requirements.
Audit Preparation:
Lead the preparation and organization of essential documents and materials for monitoring reviews and audits, ensuring the Workforce department meets all regulatory and compliance standards.
Grant Applications and Revisions:
Oversee and coordinate the preparation of OGMS and OBIS grant applications, manage budget revisions, and lead responses to feedback from the SBCTC to ensure compliance and timely submission.
Funding Requests and Meetings:
Monitor and track Workforce Funding Requests for Perkins and District Worker Retraining funds.
Organize and manage district-wide BAS directors/staff quarterly meetings and Technical Advisory Committee lists.
This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting.
What you bring as a candidate:
Bachelor's degree in finance, accounting, business administration, or a related field or 4 years equivalent, relevant experience.
Proven experience in budget management, compliance, and financial reporting.
Strong organizational skills with a keen attention to detail.
Excellent communication and interpersonal skills to work collaboratively with various stakeholders.
Proficiency in spreadsheet and database management, preferably in Microsoft Excel.
#J-18808-Ljbffr
Salary Range for this position is $77,880 to $107,549 annually
(the expected starting annual rate of pay for this position is up to $83,000.00 depending on experience and qualifications).
Opportunity is open until filled, first review of materials will begin
November 8th, 2024.
Position Summary
Under the supervision of the Sr ED of Workforce Development, the AD of Workforce Budget and Compliance will be responsible for overseeing the reporting, documentation, compliance, and expenditures of various state workforce budgets, including Worker Retraining, grant budgets, and contract budgets. This role is crucial in ensuring the financial integrity of the workforce development programs and maintaining compliance with grant and contract requirements.
This position is full-time, working 40 hours per week, Monday through Friday, primarily 8:00 am-5:00 pm.
This position works a hybrid schedule of both remote and on-site work.
About Us
We are a district of three distinct colleges: North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.
Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community.
As a Seattle Colleges employee, you will gain access to a great benefits package including:
Competitive Pay Rates
Promotional Opportunities
Great Medical, Dental, and Retirement plans
Paid Sick and Vacation Leave
Transportation benefits
Tuition Waivers
PEBB Wellness Plan
Washington State Employee Assistance Programs (EAP)
Application Procedures:
Attached current Resume
Attached cover letter addressing how your background intersects with the job
Required application materials must be completed and submitted online.
What you will be working on:
Budget Management:
Oversee and report on state workforce funds, state and local grants, contracts, and foundation grants, ensuring compliance and optimal fund utilization.
Manage and monitor monthly payroll and expense tracking to ensure precise and effective budget oversight.
Maintain and analyze a comprehensive financial tracking system, detailing workforce, grant, and contract budget versus actual figures on a monthly basis.
Develop and implement an annual master grant deadline calendar to efficiently manage reporting and invoicing timelines across multiple funding sources.
Proactively identify and resolve financial discrepancies to ensure accurate and timely financial reporting and compliance.
Documentation and Reporting:
Prepare and maintain comprehensive backup documentation for payroll/expense reports and grant invoicing narratives.
Maintain files for each funding source including contracts, amendments, invoices, and monthly reports.
Coordination and Communication:
Collaborate with the District budget office to oversee and manage tracking of MOUs, invoices, and payments related to the Start Next Quarter (SNQ) initiatives, ensuring accurate financial coordination and compliance.
Lead coordination efforts with the IT department to update and maintain the SNQ website, ensuring functionality and accessibility align with program goals.
Partner with key stakeholders to assess and determine staffing requirements for the KC Outreach Coordinator position, aligning personnel needs with strategic program objectives.
Compliance Management:
Ensure full compliance with time and effort reporting requirements by overseeing the development and management of a centralized repository for accurate and auditable records.
Lead collaboration with the Foundation to facilitate the execution, monitoring, and tracking of contracts and grants related to the Workforce department, ensuring alignment with organizational goals and grantor requirements.
Audit Preparation:
Lead the preparation and organization of essential documents and materials for monitoring reviews and audits, ensuring the Workforce department meets all regulatory and compliance standards.
Grant Applications and Revisions:
Oversee and coordinate the preparation of OGMS and OBIS grant applications, manage budget revisions, and lead responses to feedback from the SBCTC to ensure compliance and timely submission.
Funding Requests and Meetings:
Monitor and track Workforce Funding Requests for Perkins and District Worker Retraining funds.
Organize and manage district-wide BAS directors/staff quarterly meetings and Technical Advisory Committee lists.
This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting.
What you bring as a candidate:
Bachelor's degree in finance, accounting, business administration, or a related field or 4 years equivalent, relevant experience.
Proven experience in budget management, compliance, and financial reporting.
Strong organizational skills with a keen attention to detail.
Excellent communication and interpersonal skills to work collaboratively with various stakeholders.
Proficiency in spreadsheet and database management, preferably in Microsoft Excel.
#J-18808-Ljbffr