Assistant Director, Fall Program for First Semester (4579U) - 73706

Assistant Director, Fall Program for First Semester (4579U) - 73706 About Berkeley At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. Departmental Overview Summer Sessions, Study Abroad, Lifelong Learning & University Extension (SSALLEX) is the extended education division of the University of California, Berkeley and an essential part of the University's mission to extend the research and scholarship of UC Berkeley to a global community. Position Summary Under the supervision of the Director of New Student & Pre-College Programs the Assistant Director provides leadership for the advising and administrative operations for the Fall Program for First Semester (FPF). Oversees a wide range of student services and handles key responsibilities for the program, which includes over 750 incoming first-year students at UC Berkeley. Works with UC Berkeley SSALLEX leadership, FPF instructors, staff, and students to manage the following: academic advising, recruitment and admissions, student orientation and events, program planning and scheduling, instructor recruitment and hiring, budgeting and finance. Monitors student academic progress and assists students in making appropriate educational choices and decisions. Conducts informational sessions and provides advice. Also includes management of staff to support administrative, advising, operational, and programmatic efforts. Application Review Date The First Review Date for this job is: 11/08/2024. Responsibilities Curriculum Planning and Academic Oversight: Working closely with the Department Director, determines FPF curriculum and course offerings. Oversees new course and instructor approvals with campus departments. Manages new instructor recruitment with Program Specialist and Director. Works with Program Specialist to establish course schedules, optimizing facilities usage. Oversees all instructional staff support processes, which include dissemination of contracts, submissions of all relevant paperwork, textbooks, AV support, etc.; seeks approval for updates to the instructor employee contract based on unique programmatic needs. Provides recommendations and guidance to FPF team regarding the highly complex classroom and student course scheduling activities based on analysis of enrollment patterns and future target enrollment and revenue. Supervision, Management & Leadership: Provides guidance and direction to Student Service Advisors on the most complex and sensitive issues. Personally, may provide the full range of student services advice to management, faculty, and students. Determines work flow, work projects and priorities for staff; approves vacation and sick leave; promotes professionalism and career development; chairs staff meetings and is responsible for communicating and implementing relevant changes in both internal and external policies and procedures. Assumes responsibility for and makes independent decisions regarding the overall administration and implementation of academic and administrative services; determines or revises all processes and procedures as needed for the improvement of all program services and functions; assumes responsibility for the program's impact on collaborating departments on campus or Extension. Monitors employee performance and provides direction and assistance; Counsels and evaluates employee performance. Provides training to subordinates. Recommends corrective action, hiring, and separation of employees when appropriate. Works with Director in creating, maintaining, and managing the department's FPF's annual budget. Academic Advising: Identifies and refers for resolution intricate student issues/grievances such as alleged discrimination, complex grade dispute issues, and students' personal crises; recommends petition exceptions that affect the requirements of multiple departments; facilitates new course approval through interaction with the coordination of College Policy, Academic Senate, or similar organization. Resolves grades disputes and approves retroactive course drops, atypical student issues (e.g. serious personal or academic problems), and other exceptions to stated policy; assures all final grades are submitted by a strict deadline which impacts operations at other campus departments. Recommends to department management changes to student services policies and procedures. Analyzes the consequences of FPF academic policies and recommends new or changed policies; recommends solutions to organization's problems without precedent. Implements and administers program and relevant campus policy; interprets University, college (Letters and Science) and program requirements, and may adjust or write policies and procedures either independently or in consultation with Extension or campus experts. Works with leadership to update courses to keep them in compliance with campus academic practice and policy; keeps abreast of academic policy within the College of Letters and Science and its impact on the program's academic policy and student services. Recruitment and Admissions: Works closely with the Office of Undergraduate Admissions on outreach strategies, and helps identify targeted institutions to meet organization's goals. Supports with all student recruitment activities and student affairs activities; facilitates student access to campus services and responsive and efficient service to all program constituents; participates in direct student academic advising. Manages the development or update of marketing, recruitment and orientation presentation materials to students and campus staff; writes copy for the program website and other public sources; presents at various events and meetings. Required Qualifications: Knowledge of advising and counseling techniques. Knowledge of and/or can quickly learn common University-specific computer application programs. A functional knowledge of and/or can quickly learn UC Berkeley systems. A strong understanding of and/or can quickly learn various campus and Extension databases, systems of record, and the use of various types of technology for student data management, marketing and overall program management. Strong computer skills in Excel, Access, Word, Outlook. Ability to learn and apply new technology or computer applications. Strong skills in team leadership and personnel management. Skills in project management, social perceptiveness to be aware of others' reactions and understanding why they react as they do. Ability to manage multiple deadline driven projects; strong analytical skills; ability to consider multiple and competing factors in designing objectives and goals; exceptional organizational skills. Ability in problem identification and solving. Ability to exercise judgment, discretion, and decisive action based on sound information. Ability to develop original ideas to solve problems, persuasion, leadership. Knowledge of and/or can quickly learn University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences. Knowledge of and/or can quickly learn the procedures, processes and policies of the University, Extension, and several Undergraduate Affairs units. Strong communication skills, political acumen. Ability to forecast while meeting complex scheduling goals, enrollment and revenue targets, intermediate accounting skills. Ability to interact with all levels of the campus community to establish collaborative relationships. Bachelor's degree in related area and/or equivalent experience/training. Preferred Qualifications: Advanced degree or equivalent experience in education, student affairs/student development, advising and outreach/recruitment; educational program management/development. Salary & Benefits: This is a 3yr, full-time (40 hours/week), contract appointment, eligible for UC benefits with the possibility of extension with continued funding. This is a monthly paid, exempt position. For information on the comprehensive benefits package offered by the University, please visit the University of California's

Compensation & Benefits

website. How to Apply: To apply, please submit your resume and cover letter. Diversity Statement: Please include, as part of your application a brief (1-2 paragraph) statement on your contributions to diversity, equity, inclusion, and belonging in your professional experience. Advancing diversity, equity, and inclusion are fundamental to our UC Berkeley Principles of Community. Other Information: This is not a visa opportunity. This position is eligible for some remote work within the United States. Conviction History

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