City and County of San Francisco
9772 TPV CFW Program Specialist multiple positions Dept of Early Childhood
City and County of San Francisco, San Francisco, California, United States, 94199
Job Description
The Child and Family Well-being (CFW) Division administers core early childhood strategies that cover the areas of family support; early intervention; maternal, infant, child health; and integration across the early childhood systems of care. The goals of the CFW Division are:
Parents have the information, resources and connections to peers and professionals to successfully raise their children in San Francisco.
Children are in excellent physical and mental health and have reliable access to quality health providers to address concerns.
Children and families have nurturing supportive relationships free from bias and racism and access to targeted supports when needed.
Health, early learning, and family support systems collaborate with one another, with parents as partners, and are mutually invested in children’s healthy development.
The CFW Division currently has three (3) Program Specialist positions open. Program Specialists are responsible for supporting the successful implementation of all Child and Family Well-being grants and initiatives. Under direct supervision of the (Senior) Program Officer, the Program Specialist works with supervision to assist program officers and funded agency staff with grant-making administrative tasks, encouraging open channels of communication, and maintaining positive community relations. The Program Specialist may work individually or in partnership with other CFW staff to coordinate and implement activities with staff from other divisions of DEC, other City departments and other stakeholders.
Program Specialists are the point of first contact for DEC funded agency staff on many grant-making administrative activities. In the course of supporting DEC program and funded agency staff, Program Specialists are expected to utilize Microsoft Office, Google Suite, Teams and Zoom and other software.
Essential functions of this position include:
Provide administrative support to grant-making, procurement processes, contract execution, compliance and monitoring processes, site visits, and invoice management.
Prepare and process grant documents for program officers to review, which includes contract/grant agreements, insurance, invoices, invoice documentation review, monitoring documentation, regulatory compliance, program reports and program site visit reports.
Manage and perform associated tasks and logistics for in-person and remote meetings, sponsored community events, and trainings; provide technical support; set-up/break-down, transport, and lift materials, supplies and equipment.
Maintain effective community relations and communications with a broad range of stakeholders; maintain close email and phone contact with personnel of funded agencies and projects.
Use information management techniques and systems to develop, manage, and maintain records/documents associated with grant-making cycle, tracking systems of grant making activities, and key document storage/retrieval.
Process, compile, review and summarize quarterly reports and other program and performance data; prepare reports and recommendations as assigned.
Maintain up-to-date and comprehensive contact lists of staff of funded programs, inclusive of key sub-contractors and their staff.
Provide grantee technical assistance to staff of funded programs to ensure their effective completion of monitoring and compliance activities and otherwise ensure they remain compliant with grant agreement; perform grant monitoring tasks as assigned and identify emerging themes for grantee and program improvement.
Support staff of funding programs in developing annual scopes of work, program plans, budgets, and budget modifications, support correct entry into the online Contract Management System (CMS), and provide quality assurance reviews.
Assist with grantees’ understanding of and compliance with evaluation activities; assist in review of submitted data to ensure completeness and provide quality assurance review using Contract Management System, Excel and other data management software tools.
Support use of, entry into, and enhancements of department-wide data and information systems, i.e. CMS or Sparkler.
Participate in county-wide joint fiscal and compliance monitoring process, as needed.
Work with cross-departmental teams as assigned to implement and enhance office procedures and systems, as needed.
As needed: Attend and support Community and Policy Body meetings; act as back-up for administrative staff and other Department of Early Childhood administrative duties; assist members of the public; assist with audit and public information requests.
Other duties as assigned
This position will require some evening and weekend meetings, including travel regionally and nationally.
Qualifications:
Minimum Qualifications
Possession of a baccalaureate degree from an accredited college or university AND two (2) years of administrative/professional experience in community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice or elections related work; OR
Possession of a baccalaureate degree from an accredited college or university with a major in one of the following fields: public or business administration, urban planning, government, social work, education, finance or criminal justice AND one (1) year of administrative/professional experience in community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice or elections related work; OR
Possession of a Master's degree from an accredited college or university in public policy, planning, social work, public administration, finance, education, criminal justice, or business administration; OR
Possession of a Ph.D. or Juris Doctor degree from an accredited college or university.
SUBSTITUTION:
Verifiable administrative/professional experience involving community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice and/or elections related work may substitute for the educational requirement in Minimum Qualification #1 on a year-for-year basis. Thirty (30) semester units or forty-five (45) quarter units equal one year.
Special Conditions
Twelve (12) months of experience with the development, implementation, monitoring, and support of programs and services that focus on strengthening families; early care and education; prevention and early intervention; health and well-being.
Desirable Qualifications
This role requires an individual who can balance strong attention to detail and analytical skills with an engaging, consultative, relationship-focused approach working with people.
Two (2) years of full-time progressively responsible experience in a public or private organization, of which one (1) year was in family support, maternal/infant/child health, early intervention, and/or early care and education fields.
Experience in providing technical and/or administrative experience across multiple teams.
Strong skills in project and time management.
Excellent writing and verbal skills.
Bi-lingual Spanish, Chinese, or African American Vernacular English preferred.
Experience with wide ranging cloud-based data systems welcomed.
Ability to physically lift boxes (up to 25 lbs.)
Additional Information
Resumes will not be accepted in lieu of a completed City and County of San Francisco application.
Note:
Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
Applications completed improperly may be cause for ineligibility or disqualification.
Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.
HOW TO APPLY
Visit
Careers with Purpose | City and County of San Francisco (sf.gov)
Type "9772" into the "Search by class or keyword" field.
Click the link to open the Job Announcement.
Select the “Apply Now” button and follow instructions on the screen.
Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
#J-18808-Ljbffr
The Child and Family Well-being (CFW) Division administers core early childhood strategies that cover the areas of family support; early intervention; maternal, infant, child health; and integration across the early childhood systems of care. The goals of the CFW Division are:
Parents have the information, resources and connections to peers and professionals to successfully raise their children in San Francisco.
Children are in excellent physical and mental health and have reliable access to quality health providers to address concerns.
Children and families have nurturing supportive relationships free from bias and racism and access to targeted supports when needed.
Health, early learning, and family support systems collaborate with one another, with parents as partners, and are mutually invested in children’s healthy development.
The CFW Division currently has three (3) Program Specialist positions open. Program Specialists are responsible for supporting the successful implementation of all Child and Family Well-being grants and initiatives. Under direct supervision of the (Senior) Program Officer, the Program Specialist works with supervision to assist program officers and funded agency staff with grant-making administrative tasks, encouraging open channels of communication, and maintaining positive community relations. The Program Specialist may work individually or in partnership with other CFW staff to coordinate and implement activities with staff from other divisions of DEC, other City departments and other stakeholders.
Program Specialists are the point of first contact for DEC funded agency staff on many grant-making administrative activities. In the course of supporting DEC program and funded agency staff, Program Specialists are expected to utilize Microsoft Office, Google Suite, Teams and Zoom and other software.
Essential functions of this position include:
Provide administrative support to grant-making, procurement processes, contract execution, compliance and monitoring processes, site visits, and invoice management.
Prepare and process grant documents for program officers to review, which includes contract/grant agreements, insurance, invoices, invoice documentation review, monitoring documentation, regulatory compliance, program reports and program site visit reports.
Manage and perform associated tasks and logistics for in-person and remote meetings, sponsored community events, and trainings; provide technical support; set-up/break-down, transport, and lift materials, supplies and equipment.
Maintain effective community relations and communications with a broad range of stakeholders; maintain close email and phone contact with personnel of funded agencies and projects.
Use information management techniques and systems to develop, manage, and maintain records/documents associated with grant-making cycle, tracking systems of grant making activities, and key document storage/retrieval.
Process, compile, review and summarize quarterly reports and other program and performance data; prepare reports and recommendations as assigned.
Maintain up-to-date and comprehensive contact lists of staff of funded programs, inclusive of key sub-contractors and their staff.
Provide grantee technical assistance to staff of funded programs to ensure their effective completion of monitoring and compliance activities and otherwise ensure they remain compliant with grant agreement; perform grant monitoring tasks as assigned and identify emerging themes for grantee and program improvement.
Support staff of funding programs in developing annual scopes of work, program plans, budgets, and budget modifications, support correct entry into the online Contract Management System (CMS), and provide quality assurance reviews.
Assist with grantees’ understanding of and compliance with evaluation activities; assist in review of submitted data to ensure completeness and provide quality assurance review using Contract Management System, Excel and other data management software tools.
Support use of, entry into, and enhancements of department-wide data and information systems, i.e. CMS or Sparkler.
Participate in county-wide joint fiscal and compliance monitoring process, as needed.
Work with cross-departmental teams as assigned to implement and enhance office procedures and systems, as needed.
As needed: Attend and support Community and Policy Body meetings; act as back-up for administrative staff and other Department of Early Childhood administrative duties; assist members of the public; assist with audit and public information requests.
Other duties as assigned
This position will require some evening and weekend meetings, including travel regionally and nationally.
Qualifications:
Minimum Qualifications
Possession of a baccalaureate degree from an accredited college or university AND two (2) years of administrative/professional experience in community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice or elections related work; OR
Possession of a baccalaureate degree from an accredited college or university with a major in one of the following fields: public or business administration, urban planning, government, social work, education, finance or criminal justice AND one (1) year of administrative/professional experience in community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice or elections related work; OR
Possession of a Master's degree from an accredited college or university in public policy, planning, social work, public administration, finance, education, criminal justice, or business administration; OR
Possession of a Ph.D. or Juris Doctor degree from an accredited college or university.
SUBSTITUTION:
Verifiable administrative/professional experience involving community development, housing and/or housing development, workforce development, finance, education, social work, children/youth work, criminal justice and/or elections related work may substitute for the educational requirement in Minimum Qualification #1 on a year-for-year basis. Thirty (30) semester units or forty-five (45) quarter units equal one year.
Special Conditions
Twelve (12) months of experience with the development, implementation, monitoring, and support of programs and services that focus on strengthening families; early care and education; prevention and early intervention; health and well-being.
Desirable Qualifications
This role requires an individual who can balance strong attention to detail and analytical skills with an engaging, consultative, relationship-focused approach working with people.
Two (2) years of full-time progressively responsible experience in a public or private organization, of which one (1) year was in family support, maternal/infant/child health, early intervention, and/or early care and education fields.
Experience in providing technical and/or administrative experience across multiple teams.
Strong skills in project and time management.
Excellent writing and verbal skills.
Bi-lingual Spanish, Chinese, or African American Vernacular English preferred.
Experience with wide ranging cloud-based data systems welcomed.
Ability to physically lift boxes (up to 25 lbs.)
Additional Information
Resumes will not be accepted in lieu of a completed City and County of San Francisco application.
Note:
Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
Applications completed improperly may be cause for ineligibility or disqualification.
Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.
HOW TO APPLY
Visit
Careers with Purpose | City and County of San Francisco (sf.gov)
Type "9772" into the "Search by class or keyword" field.
Click the link to open the Job Announcement.
Select the “Apply Now” button and follow instructions on the screen.
Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
#J-18808-Ljbffr