Executive Assistant

Job Description SummaryFor over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.HarbourVest is an equal opportunity employer.This position will be a hybrid work arrangement, which translates to 2-3 days minimum per week in the office with a preference towards three days.We are currently looking for a motivated executive assistant to empower our Credit Program with a broad range of administrative tasks.The ideal candidate is someone who is:An excellent written and verbal communicatorCommitted to excellence and attentive to detailA team-playerAble to balance and prioritize multiple responsibilitiesWhat you will do:Prepare monthly expense reimbursement reportsCoordinate travel arrangementsManage calendars including planning meetings and conference callsLog client updates and fund-related activity and communications in SalesforceTrack new deals and GP engagement and meetings in the Deal Cloud platformRoutine typing, scanning, photocopying, faxing materials, organizing and routing correspondenceAnd other responsibilities as requiredWhat you bring:Ability to communicate efficiently with all levels of management both internally and externallyExcellent organization and time management skillsProficiency in Microsoft Office Suite (Outlook, Word, Excel)Experience with SalesforceEducation Preferred:No advanced degree, but equivalent experienceExperience:5-8 years of administrative support experience in Financial Services capacity preferred

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