Administrative Assistant

The Administrative Assistant supports SBM’s Managers to meet the strategic objectives in line with SBM’s Values. The incumbent will perform a range of advanced and diversified administrative duties within the assigned remit.KEY RESPONSIBILITIES:Administrative Support:Coordinate schedules, appointments, and travel arrangements as required, maintaining strict confidentiality.Prepare and distribute correspondence, memos, reports, and presentations with accuracy and attention to detail.Assist in organizing meetings and events, ensuring timely preparation and logistical support.Expense Management:Process expense reports and reimbursements as required, adhering to company policies and procedures.Budget Management: Monitor and track expenses, providing regular updates and reports as required.Board of Directors Support:Coordinate logistics for Board meetings, including scheduling, agenda preparation, and minute-taking.Liaise with internal and external stakeholders, ensuring professional communication and follow-up on action items.Vendor Management and Procurement:Manage vendor relationships, including communication, and performance evaluation.Complete Purchase Requisitions, Good Receipts, and other procurement processes accurately and in a timely manner.Ensure compliance with company procurement policies and procedures.Relationship Management:Management of all business organizations membership and related activities.Cultivate and maintain relationships with Business Organizations, representing the company professionally and fostering collaboration opportunities.Liaise with internal and external stakeholders to ensure effective communication and coordination.Compliance Support:Assist with compliance submissions related to sponsorship and GHE, ensuring accuracy and completeness of documentation.Maintain records and documentation related to compliance activities.General Administrative Tasks:Maintain confidentiality of all data, information, and records entrusted.Proactively plan and complete assigned activities, highlighting concerns and proposing solutions as necessary.Prepare, review, and update documentation and reports, ensuring clarity and accuracy.Establish and maintain professional communication with internal and external stakeholders.Support team meetings coordination, providing reports, arranging meetings, and facilitating follow-up actions.Event Organization:Assist with event preparation and logistical support, ensuring proper execution during events.Maintain the diary of assigned personnel, balancing schedules efficiently.QUALIFICATIONS / SKILLS / EXPERIENCEMinimum of a Diploma in Business Administration / similar area of study from a recognised institution.At least three (3) years’ experience in a similar role, (Knowledge of office management systems and procedures)Minimum of a Diploma in law required, working experience in legal/contracts management will be considered an asset.Proven competency and experience in Microsoft applications including Word, Excel, PowerPoint & Outlook.Strong organizational skills.Critical thinking and problem-solving abilities.Very good command of word processing, spreadsheets, and databases (Microsoft Suite).Experience as a schedule/Planner would be considered as an asset.WORKING CONDITIONSMonday to Friday, office hours.Office located in Georgetown.Busy, fast-paced environment.COMPENSATION PACKAGEPermanent, full-time position.Medical and Life Insurance benefits.If you are interested and meet the requirements to perform this role, please apply via:At this time, we are seeking candidates who are Guyanese and living in Guyana.We wish to thank all applicants for their interest. Please be guided that only selected candidates will be contacted. For more information on SBM Offshore, please visit www.sbmoffshore.com.

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