University of California - San Francisco Campus and Health
Executive Assistant to the Vice Chancellor
University of California - San Francisco Campus and Health, San Francisco, California, United States, 94199
Executive Assistant to the Vice ChancellorVCDO Administration
Full Time
81858BR
Job SummaryThe University of California, San Francisco (UCSF), has been at the forefront of addressing health care disparities and community health needs, while promoting diversity and inclusion among its students, trainees, staff and faculty. UCSF's commitment to diversity and inclusion is integral to fulfilling UCSF's mission to deliver the highest standard of excellence in health care delivery, scholarly research, community service, and training the next generation of health care professionals.
Reporting to the Chief of Staff, this position provides high-level executive administrative support to the Vice Chancellor, Diversity and Outreach. In addition, this position will manage the office environment ensuring compliance with internal controls and practices. This position also provides high-level administrative support for initiatives and special projects, including oversight and management of annual and special events and planning and diversity committees. The incumbent serves as a key liaison with the Chancellor's Office, Deans' offices, other campus administrators, faculty, staff, students, representatives of other campuses, UC Office of the President, and members of the public on a wide range of issues, including handling highly confidential materials and situations.
The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
The salary range for this position is $63,700 - $136,100 (Annual Rate).
To learn more about the benefits of working at UCSF, including total compensation, please visit:
UCSF Compensation and Benefits .
Department DescriptionThe Office of Diversity and Outreach (ODO) serves as the campus leader in building diversity in all aspects of the UC San Francisco mission through ongoing assessment, development of new programs and building consensus. We collaborate with the four professional schools, the Graduate Division, and the medical centers, to promote diversity, equity, and inclusion across UCSF.
Required Qualifications
Bachelor's degree in related area and minimum three years of experience or equivalent experience/training (Post BA/BS Degree).
Demonstrated ability to communicate clearly and effectively both verbally and in writing; excellent verbal, written and interpersonal communication skills including editing and independent writing skills.
Ability to work effectively with diverse and multi-cultural constituencies.
Demonstrated ability to work in an environment which involves handling confidential, highly sensitive situations/matters with respect and good judgment.
Demonstrated ability to negotiate with individuals at all levels on matters that are sensitive in nature.
Demonstrated executive support experience, including management of complex calendars and competing meeting requests.
Demonstrated ability to utilize events and assessment tools such as Survey Monkey and Qualtrics to track participants, progress and make recommendations for process improvement.
Demonstrated ability to independently oversee and manage large scale events and programs that impact the broader campus and Medical Center.
Demonstrated experience in prioritizing and managing multiple tasks, with attention to detail and maintaining high quality customer service.
Knowledge of OLPPS, Weblinks, MyExpense, personnel policies and procedures, Peoplesoft, BearBuy.
Demonstrated proficiency with Microsoft Word, Excel, Power Point, Survey tools.
Demonstrated excellence in using Microsoft Outlook for complex scheduling of multiple calendars.
Demonstrated experience in managing and coordinating successful diversity related programs and events.
Preferred Qualifications
Knowledge of UC and UCSF organization as well as UC policies and procedures.
Demonstrated executive support experience at UCSF or another UC campus.
About UCSFThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.
Pride ValuesUCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce.
Equal Employment OpportunityThe University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
OrganizationCampus
Job Code and Payroll Title004702 EXEC AST 3 CX
Job CategoryAdministrative Support, Professional (Non-Clinical)
Bargaining UnitTeamsters Local 2010 - Clerical and Allied Services Unit (CX)
Employee ClassCareer
Percentage100%
LocationSan Francisco, CA
CampusMission Bay (SF)
Work StyleHybrid
ShiftDays
Shift Length8 Hours
Additional Shift DetailsMonday - Friday; 8AM - 5PM (Hybrid/Remote Office presence as needed)
#J-18808-Ljbffr
Full Time
81858BR
Job SummaryThe University of California, San Francisco (UCSF), has been at the forefront of addressing health care disparities and community health needs, while promoting diversity and inclusion among its students, trainees, staff and faculty. UCSF's commitment to diversity and inclusion is integral to fulfilling UCSF's mission to deliver the highest standard of excellence in health care delivery, scholarly research, community service, and training the next generation of health care professionals.
Reporting to the Chief of Staff, this position provides high-level executive administrative support to the Vice Chancellor, Diversity and Outreach. In addition, this position will manage the office environment ensuring compliance with internal controls and practices. This position also provides high-level administrative support for initiatives and special projects, including oversight and management of annual and special events and planning and diversity committees. The incumbent serves as a key liaison with the Chancellor's Office, Deans' offices, other campus administrators, faculty, staff, students, representatives of other campuses, UC Office of the President, and members of the public on a wide range of issues, including handling highly confidential materials and situations.
The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
The salary range for this position is $63,700 - $136,100 (Annual Rate).
To learn more about the benefits of working at UCSF, including total compensation, please visit:
UCSF Compensation and Benefits .
Department DescriptionThe Office of Diversity and Outreach (ODO) serves as the campus leader in building diversity in all aspects of the UC San Francisco mission through ongoing assessment, development of new programs and building consensus. We collaborate with the four professional schools, the Graduate Division, and the medical centers, to promote diversity, equity, and inclusion across UCSF.
Required Qualifications
Bachelor's degree in related area and minimum three years of experience or equivalent experience/training (Post BA/BS Degree).
Demonstrated ability to communicate clearly and effectively both verbally and in writing; excellent verbal, written and interpersonal communication skills including editing and independent writing skills.
Ability to work effectively with diverse and multi-cultural constituencies.
Demonstrated ability to work in an environment which involves handling confidential, highly sensitive situations/matters with respect and good judgment.
Demonstrated ability to negotiate with individuals at all levels on matters that are sensitive in nature.
Demonstrated executive support experience, including management of complex calendars and competing meeting requests.
Demonstrated ability to utilize events and assessment tools such as Survey Monkey and Qualtrics to track participants, progress and make recommendations for process improvement.
Demonstrated ability to independently oversee and manage large scale events and programs that impact the broader campus and Medical Center.
Demonstrated experience in prioritizing and managing multiple tasks, with attention to detail and maintaining high quality customer service.
Knowledge of OLPPS, Weblinks, MyExpense, personnel policies and procedures, Peoplesoft, BearBuy.
Demonstrated proficiency with Microsoft Word, Excel, Power Point, Survey tools.
Demonstrated excellence in using Microsoft Outlook for complex scheduling of multiple calendars.
Demonstrated experience in managing and coordinating successful diversity related programs and events.
Preferred Qualifications
Knowledge of UC and UCSF organization as well as UC policies and procedures.
Demonstrated executive support experience at UCSF or another UC campus.
About UCSFThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.
Pride ValuesUCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce.
Equal Employment OpportunityThe University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
OrganizationCampus
Job Code and Payroll Title004702 EXEC AST 3 CX
Job CategoryAdministrative Support, Professional (Non-Clinical)
Bargaining UnitTeamsters Local 2010 - Clerical and Allied Services Unit (CX)
Employee ClassCareer
Percentage100%
LocationSan Francisco, CA
CampusMission Bay (SF)
Work StyleHybrid
ShiftDays
Shift Length8 Hours
Additional Shift DetailsMonday - Friday; 8AM - 5PM (Hybrid/Remote Office presence as needed)
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