ProCare Solutions LLC
Staff Accountant
ProCare Solutions LLC, Denver, Colorado, United States, 80285
About Procare
Our mission is to simplify childcare operations and create meaningful connections by providing technology, expertise, and unparalleled service.
Procare Solutions is the #1 name in childcare software - used by more than 35,000 childcare businesses across the country. For over 30 years, childcare professionals have looked to Procare to provide real-time information for making critical decisions, maintaining compliance with local and state regulations, and adhering to business best practices.
We make childcare management run smoothly, so that our customers can spend more time focusing on the kiddos, not back office administrative duties.
A Little About the Role
We are seeking a detail-oriented and highly organized Staff Accountant to join our finance team. This role will be primarily focused on managing accounts payable (AP) and accounts receivable (AR) collections, ensuring the accuracy of financial records, timely payment processing, and effective collection of outstanding receivables. The ideal candidate will have a strong understanding of accounting principles, excellent communication skills, and a proactive approach to resolving financial issues.
What you'll do:Accounts Payable Management :
Invoice Processing and Review: Accurately process and review vendor invoices, ensuring proper coding and securing the necessary approvals prior to paymentApproval Follow-up: Conduct weekly follow-ups with invoice approvers who have not yet approved bills within NetSuite, ensuring timely processingCustomer Refund Management: Handle and process customer refund requests promptly and accurately1099 Preparation: Oversee the preparation and distribution of 1099 forms, ensuring compliance with regulatory requirementsVendor Reconciliation: Reconcile vendor statements on a monthly basis, resolving any discrepancies or issues directly with vendorsRecord Maintenance: Maintain precise and up-to-date accounts payable records, ensuring all invoices and payments are properly documented and filedApproval Flow Management: Keep records of all invoice approvers and ensure the correct invoice approval workflows are set up and maintained within NetSuite/ZoneandCOEscheatments/Unclaimed Property: Manage the process of reaching out to customers and vendors with expiring payments to arrange for reissuance or resolution, preventing escheatmentVendor Account Management: Oversee the setup and management of online accounts for various vendors, ensuring all necessary details are correctly configuredCustomer Refunds: Efficiently process and manage all customer refunds, ensuring accurate and timely resolution
Sales Order Processing
Ensure the correct custom form is used on Sales Orders: Standard Drop Ship Purchase Order for one-time orders and Procare_Sales_Order_Billing for recurring ordersVerify that a signed order form exists in Salesforce (located in Files, Quotes, or DocuSign Status) before approving the Sales OrderCreate manual invoices for SCW, hardware, TE bill backs, and other ad hoc invoicing as neededConfirm that Sales Orders have a credit card token for monthly payments, or ensure customers paying by check/ACH are set to pay annually before approval
Accounts Receivable Collections:
Process Daily Payments: Post daily lockbox checks and ACH payments to customer accounts, ensuring accurate and timely recordingMonitor Overdue Accounts: Regularly review customer accounts to identify overdue payments and proactively initiate collection effortsCustomer Outreach: Contact customers via phone, email, and mail to follow up on outstanding invoices, resolve payment disputes, and negotiate payment plans when necessaryCollection Activity Documentation: Track and document all collection activities, including customer communications and payment agreements, maintaining accurate records for reference and reporting
Financial Record Keeping:
Maintain and update AP and AR aging reports, providing regular updates to management on the status of accounts
Process Improvement:
Identify opportunities to streamline AP and AR processes, improving efficiency and accuracy
Compliance and Audit Support:
Ensure compliance with company policies and relevant accounting regulationsAssist with internal and external audits by providing requested documentation and explanations of financial transactions
Our ideal candidate will have:
Strong attention to detail and accuracy in financial record-keepingExcellent organizational and time management skills, with the ability to prioritize tasks and meet deadlinesStrong communication and interpersonal skills, particularly in handling collections and resolving disputes with vendors and customersProactive problem-solving abilities, with a focus on improving processes and resolving issues efficientlyAbility to work independently and as part of a teamHigh level of integrity and confidentiality in handling sensitive financial informationWhy Procare?
Excellent comprehensive benefits packages including: medical, dental, & vision plansHSA option with employer contributionsVacation time, holidays, sick days, volunteer & personal days401K Plan with employer match and immediate vestingEmployee Stock Purchase PlanEmployee Discount ProgramMedical, Dependent Care, and Transportation FSA PlansCompany paid Short and Long-Term disability and Life InsuranceRTD EcoPass for all Denver employeesTuition Reimbursement and continued Professional DevelopmentFast paced, high energy workplace environment in prime downtown locationRegular company provided mealsClear career development plans for the Sales organizationProcare believes in progressive sales plans for high performers
Salary
$58,656-$70,000/year DOE
Location
This position is based in our Denver, CO office. We are currently in a flexible hybrid in-office/remote working model based on business needs. Candidates must be willing and able to work from our Denver, CO office a few days a week.
Our mission is to simplify childcare operations and create meaningful connections by providing technology, expertise, and unparalleled service.
Procare Solutions is the #1 name in childcare software - used by more than 35,000 childcare businesses across the country. For over 30 years, childcare professionals have looked to Procare to provide real-time information for making critical decisions, maintaining compliance with local and state regulations, and adhering to business best practices.
We make childcare management run smoothly, so that our customers can spend more time focusing on the kiddos, not back office administrative duties.
A Little About the Role
We are seeking a detail-oriented and highly organized Staff Accountant to join our finance team. This role will be primarily focused on managing accounts payable (AP) and accounts receivable (AR) collections, ensuring the accuracy of financial records, timely payment processing, and effective collection of outstanding receivables. The ideal candidate will have a strong understanding of accounting principles, excellent communication skills, and a proactive approach to resolving financial issues.
What you'll do:Accounts Payable Management :
Invoice Processing and Review: Accurately process and review vendor invoices, ensuring proper coding and securing the necessary approvals prior to paymentApproval Follow-up: Conduct weekly follow-ups with invoice approvers who have not yet approved bills within NetSuite, ensuring timely processingCustomer Refund Management: Handle and process customer refund requests promptly and accurately1099 Preparation: Oversee the preparation and distribution of 1099 forms, ensuring compliance with regulatory requirementsVendor Reconciliation: Reconcile vendor statements on a monthly basis, resolving any discrepancies or issues directly with vendorsRecord Maintenance: Maintain precise and up-to-date accounts payable records, ensuring all invoices and payments are properly documented and filedApproval Flow Management: Keep records of all invoice approvers and ensure the correct invoice approval workflows are set up and maintained within NetSuite/ZoneandCOEscheatments/Unclaimed Property: Manage the process of reaching out to customers and vendors with expiring payments to arrange for reissuance or resolution, preventing escheatmentVendor Account Management: Oversee the setup and management of online accounts for various vendors, ensuring all necessary details are correctly configuredCustomer Refunds: Efficiently process and manage all customer refunds, ensuring accurate and timely resolution
Sales Order Processing
Ensure the correct custom form is used on Sales Orders: Standard Drop Ship Purchase Order for one-time orders and Procare_Sales_Order_Billing for recurring ordersVerify that a signed order form exists in Salesforce (located in Files, Quotes, or DocuSign Status) before approving the Sales OrderCreate manual invoices for SCW, hardware, TE bill backs, and other ad hoc invoicing as neededConfirm that Sales Orders have a credit card token for monthly payments, or ensure customers paying by check/ACH are set to pay annually before approval
Accounts Receivable Collections:
Process Daily Payments: Post daily lockbox checks and ACH payments to customer accounts, ensuring accurate and timely recordingMonitor Overdue Accounts: Regularly review customer accounts to identify overdue payments and proactively initiate collection effortsCustomer Outreach: Contact customers via phone, email, and mail to follow up on outstanding invoices, resolve payment disputes, and negotiate payment plans when necessaryCollection Activity Documentation: Track and document all collection activities, including customer communications and payment agreements, maintaining accurate records for reference and reporting
Financial Record Keeping:
Maintain and update AP and AR aging reports, providing regular updates to management on the status of accounts
Process Improvement:
Identify opportunities to streamline AP and AR processes, improving efficiency and accuracy
Compliance and Audit Support:
Ensure compliance with company policies and relevant accounting regulationsAssist with internal and external audits by providing requested documentation and explanations of financial transactions
Our ideal candidate will have:
Strong attention to detail and accuracy in financial record-keepingExcellent organizational and time management skills, with the ability to prioritize tasks and meet deadlinesStrong communication and interpersonal skills, particularly in handling collections and resolving disputes with vendors and customersProactive problem-solving abilities, with a focus on improving processes and resolving issues efficientlyAbility to work independently and as part of a teamHigh level of integrity and confidentiality in handling sensitive financial informationWhy Procare?
Excellent comprehensive benefits packages including: medical, dental, & vision plansHSA option with employer contributionsVacation time, holidays, sick days, volunteer & personal days401K Plan with employer match and immediate vestingEmployee Stock Purchase PlanEmployee Discount ProgramMedical, Dependent Care, and Transportation FSA PlansCompany paid Short and Long-Term disability and Life InsuranceRTD EcoPass for all Denver employeesTuition Reimbursement and continued Professional DevelopmentFast paced, high energy workplace environment in prime downtown locationRegular company provided mealsClear career development plans for the Sales organizationProcare believes in progressive sales plans for high performers
Salary
$58,656-$70,000/year DOE
Location
This position is based in our Denver, CO office. We are currently in a flexible hybrid in-office/remote working model based on business needs. Candidates must be willing and able to work from our Denver, CO office a few days a week.