The Salvation Army USA Western Territory
Administrative Assistant -SC/Santa Maria Corps
The Salvation Army USA Western Territory, Santa Maria, California, United States, 93454
Description
Mission StatementThe Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.Position SummaryTo work as an Office manager, you must be able to work with the public. Be able to understand and follow instructions in a matter of time. Be able to take directions and to work with little supervision. Have good computer skills, attendance and punctuality to report to work. Have a positive attitude and good customer service.Essential FunctionsAnswer phone calls and deliver accurate messages to Corp OfficersAnswer emails and scan & receive fax documentsMaintain a filling systemKeep all personal files up to dateMaintain corps members files up to date in black book and computer databaseKeep corps member inform of all activities and programsDo quarterly Women Ministries & CCM reports with Corp OfficerInput members tithes and offering into computer databaseBookkeeping functions as required by DHQ.Make deposits if neededCoordinating with vendor (repairs) and (invoices)Process InvoicesProcessing and maintaining payroll recordsKeep track of all vacation, sick time etc.Process volunteer application (Background check & PTM)Train Staff and volunteers as designated by corps officersAttend meetings and conferencesCommunity Service paperworkMaking sure licensing requirements are met by facility and employees.Responsible for all social service mattersManage all the Social Service reportsCoordinate and direct all social service programsOrder food bank for the social service programsGift in kind reportFEMA reportsCDBG reportsPick up food supplies and donations from different locationsOpen and Close facility
Working ConditionsAbility to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Ability to operate computer, fax and telephone. Ability to lift up to 25 lbs.Minimum QualificationsBilingual (English and Spanish)High school diploma or GED(Preference)Ability to engage and diffuse crisis situationsAbility to work effectively.Computer literacyType 40/ wpm 10 keyHave a minimum of three years of experience in Administration AssistantDriver License (class C)
Skills, Knowledge & AbilitiesDriving Test and clean MVR check (if applicable).If working in the vicinity of children a criminal background check is required with certification for Protect the Mission policies and procedures.Follow directions with minimum supervision.
QualificationsEducation
High School or Equivalent (required)Experience
Have a minimum of three years of experience in Administration Assistant (required)Type 40/ wpm 10 key (required)Bilingual (English and Spanish) (preferred)Licenses & Certifications
Driver's License (required)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Mission StatementThe Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.Position SummaryTo work as an Office manager, you must be able to work with the public. Be able to understand and follow instructions in a matter of time. Be able to take directions and to work with little supervision. Have good computer skills, attendance and punctuality to report to work. Have a positive attitude and good customer service.Essential FunctionsAnswer phone calls and deliver accurate messages to Corp OfficersAnswer emails and scan & receive fax documentsMaintain a filling systemKeep all personal files up to dateMaintain corps members files up to date in black book and computer databaseKeep corps member inform of all activities and programsDo quarterly Women Ministries & CCM reports with Corp OfficerInput members tithes and offering into computer databaseBookkeeping functions as required by DHQ.Make deposits if neededCoordinating with vendor (repairs) and (invoices)Process InvoicesProcessing and maintaining payroll recordsKeep track of all vacation, sick time etc.Process volunteer application (Background check & PTM)Train Staff and volunteers as designated by corps officersAttend meetings and conferencesCommunity Service paperworkMaking sure licensing requirements are met by facility and employees.Responsible for all social service mattersManage all the Social Service reportsCoordinate and direct all social service programsOrder food bank for the social service programsGift in kind reportFEMA reportsCDBG reportsPick up food supplies and donations from different locationsOpen and Close facility
Working ConditionsAbility to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Ability to operate computer, fax and telephone. Ability to lift up to 25 lbs.Minimum QualificationsBilingual (English and Spanish)High school diploma or GED(Preference)Ability to engage and diffuse crisis situationsAbility to work effectively.Computer literacyType 40/ wpm 10 keyHave a minimum of three years of experience in Administration AssistantDriver License (class C)
Skills, Knowledge & AbilitiesDriving Test and clean MVR check (if applicable).If working in the vicinity of children a criminal background check is required with certification for Protect the Mission policies and procedures.Follow directions with minimum supervision.
QualificationsEducation
High School or Equivalent (required)Experience
Have a minimum of three years of experience in Administration Assistant (required)Type 40/ wpm 10 key (required)Bilingual (English and Spanish) (preferred)Licenses & Certifications
Driver's License (required)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)