Executive Assistant & Office Coordinator

**Executive Assistant & Office Coordinator**Location **San Diego, CA**Job Function **Operations**Employment Status **Regular, Full-Time, Non-Exempt**Apply Now (https://phe.tbe.taleo.net/phe03/ats/careers/v2/applyRequisition?org=ALEXANDRIARE&cws=40&rid=1231)Essential Duties and Responsibilities:+ Provide support to Executive Management on mission-critical projects and assignments.+ Perform administrative duties to Executive Management, including meeting and event planning and arrangements, preparation of reports and presentations, copying, binding, faxing and creating spreadsheets.+ Assist in a variety of support duties including running special errands, filing, scanning, expense reports, calendar management, and conference call scheduling.+ Proactively manage project-related issues, including but not limited to coordination of resources, gathering of information, troubleshooting and addressing difficulties, and ensure that the project is progressing.+ Participate in meetings and calls, including taking meeting minutes, tracking and delegating action items, and coordinating meeting logistics and agendas.+ Prepare briefing and presentation materials and documents pertaining to various project-related needs, including research and maintaining spreadsheets.+ Ordering and maintaining inventory of all office supplies, printers, and office snacks/beverages.+ Manage and distributing all mail/packages daily and coordinating all outgoing mail needs including preparing FedEx packages.+ Act as emergency administrator for the office, including maintenance of the defibrillator agreements, emergency backpacks, monthly emergency checklists and maintaining resource forms.+ Coordinating all catering needs, ordering food for lunches, meetings, birthdays, etc.+ Report on progress of projects to Executive Management and demonstrate a proactive focus on meeting project requirements in a timely and cost effective manner.+ Interact with individuals at all levels, internal and external, including but not limited to executives, board members, and key stakeholders.Qualifications and Experience:+ Bachelors Degree required.+ At least 2 years of administrative and/or executive support experience in a professional office environment.+ Superb organizational skills with excellent attention to detail, and must be able to maintain a high level of accuracy.+ Project Management experience is highly desirable.+ Ability to maintain the highest level of communication and confidentiality.+ Willing to work as part of collaborative team and support a fast paced office.+ Highly proficient in Microsoft Office including but not limited to: Word, Excel, PowerPoint and Outlook.+ Exceptional verbal and written communication and people skills.+ Must be able to interact with individuals at all levels.+ Must be flexible, ability to work overtime, as needed.The expected base hourly wage range for this position is $31.25 to $40.87 USD hourly, plus annual discretionary bonus. This hourly wage range is an estimate, and the actual hourly wage may vary based on the consideration of many factors, which may include, but are not limited to: the individuals knowledge, experience, education, qualifications, skills, job location, and the Companys compensation practices.Alexandria wouldnt be the company we are without our incredible people, and we are pleased to provide the following industry-leading and comprehensive benefits:+ 100% company-paid premiums (top-tier health, dental, and vision plan for you and your family)+ Generous 401(k) profit sharing plan+ Ample paid vacation, sick, and holiday time+ Paid parental leave+ Generous rewards and recognitions+ Charitable gift matching+ Annual paid time off for volunteering+ Wellness and fitness incentives+ Mentoring and career development opportunities+ Life insurance, disability plans, and an Employee Assistance ProgramAlexandria Real Estate Equities, Inc. (NYSE: ARE), an S&P 500 company, is a best-in-class, mission-driven life science REIT making a positive and lasting impact on the world. As the pioneer of the life science real estate niche with our founding in 1994, Alexandria is the preeminent and longest-tenured owner, operator, and developer of collaborative mega campuses in AAA life science innovation cluster locations, including Greater Boston, the San Francisco Bay Area, San Diego, Seattle, Maryland, Research Triangle, and New York City. Alexandria has a longstanding and proven track record of developing Class A/A+ properties clustered in mega campuses that provide our innovative tenants with highly dynamic and collaborative environments that enhance their ability to successfully recruit and retain world-class talent and inspire productivity, efficiency, creativity, and success. Alexandria also provides strategic capital to transformative life science companies through our venture capital platform, Alexandria Venture Investments. For more information, please visit www.are.com.The Company is an equal opportunity employer and considers all qualified applicants without regard to race, color, religion, creed, sex, gender, gender identity, gender expression, pregnancy, childbirth, breastfeeding, or related medical conditions, marital status, registered domestic partner status, family-care status, veteran status, military status, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, sexual orientation, or any other category protected by applicable federal, state, or local law or ordinance.