Blue Star Partners, LLC
Administrative Assistant II
Blue Star Partners, LLC, Lake Forest, Illinois, United States, 60045
Job Title:
Administrative Assistant IILocation:
Lake Forest, IL – Onsite – local candidates onlyPeriod:
07/22/2024 to 12/31/2024 – potential for extensionHours/Week:
40 hours (Hours over 40 will be paid at Time and a Half)Rate:
$22 – 24/hrContract Type:
W2 only
Scope of Services:The Administrative Assistant II will provide comprehensive administrative support to ensure the efficient operation of the contracting and pricing department. This role involves reviewing and processing sales contracts and amendments, ensuring that all documents are legible, complete, and aligned with approval standards. The Administrative Assistant II will be responsible for routing contracts for signature according to pre-determined signature authority tiers and summarizing and logging contract information into the company’s CRM system. Additionally, the role requires maintaining accurate electronic files, notes, and data in trackers, and performing ongoing CRM and log maintenance to ensure accurate reporting.
Key responsibilities include generating reports, analyzing data, tracking contract statuses, and supporting internal auditing and monitoring efforts. The Administrative Assistant II will analyze and resolve contract and pricing discrepancies, research equipment shipments, price loads, and contract renewals, and respond to requests for end-user pricing and contract eligibility. The position requires collaboration with contract administrators, pricing analysts, account executives, regional directors, fulfillment groups, and distributors to ensure accurate end-user pricing and effective contract dates. The role also involves participating in and preparing for contracting and pricing policy meetings, developing and updating departmental SOPs, and performing closing activities as needed. The Administrative Assistant II must demonstrate professionalism in all interactions and understand the quality consequences of improper performance.
Role, Responsibilities, and Deliverables:Review and process sales contracts and amendmentsResponsible for checking and analyzing
contracts
are legible, clean, complete and are aligned with approvalsResponsible for routing contracts for signature based on pre-determined signature authority tiersResponsible for reviewing, summarizing and logging contract information into company’s CRM systemSave, organize and maintain accurate files, notes and data in electronic files and trackersPerform CRM and log maintenance on an ongoing basis to insure accurate reportingUtilize data from the company’s CRM system to generate reports, analyze data, and track contracting statusesSupport internal auditing and monitoring effortsAnalyze contract and pricing discrepancies and correct, resolve and document findingsResearch equipment shipments, price loads, contract renewals and perform appropriate tasks related to such researchRespond to requests for end-user pricing eligibility and contract eligibilityInterface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfillment group and distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loadedParticipate in and prepare for contracting
& pricing policy meetingsDevelop and continuously update departmental SOPs (Standard Operating Procedures)Demonstrate understanding of the business structure, processes and policiesPerform closing activities as neededMeet deadlines and update clients with statusResponsible for exhibiting professional behavior with both internal/external business associates that reflects positively on the company and is consistent with the company’s policies and practices.Perform other duties & projects as assigned.Understands and is aware of the quality consequences which may occur from the improper performance of their specific job.
Qualifications, Education & Experience:Requires a bachelor’s degree in a business-related discipline.Minimum intermediate Word and Excel experience a must.Minimum of 1 year relevant experience in commercial sales contracting and pricing.
Preferred Qualifications:Two to four years’ experience directly related to contract administration, preferably within the bio-tech/ healthcare industry.Demonstrated ability to effectively and constructively communicate across departmental disciplines while pursuing contract department goals.Must have good communication & organizational skillsMust have customer service attitude & good computer skills (Microsoft Word, Excel, Outlook, etc.)Self-starter and a multi-taskerAbility to work in a high volume, dynamic team environmentPrevious CRM or database experience preferredPrevious healthcare, biotech or sales industry experience preferred
Competencies:Self-motivatedOut of the box thinkerPositive attitudePassion for quality and delivery excellenceDependable & reliable
Administrative Assistant IILocation:
Lake Forest, IL – Onsite – local candidates onlyPeriod:
07/22/2024 to 12/31/2024 – potential for extensionHours/Week:
40 hours (Hours over 40 will be paid at Time and a Half)Rate:
$22 – 24/hrContract Type:
W2 only
Scope of Services:The Administrative Assistant II will provide comprehensive administrative support to ensure the efficient operation of the contracting and pricing department. This role involves reviewing and processing sales contracts and amendments, ensuring that all documents are legible, complete, and aligned with approval standards. The Administrative Assistant II will be responsible for routing contracts for signature according to pre-determined signature authority tiers and summarizing and logging contract information into the company’s CRM system. Additionally, the role requires maintaining accurate electronic files, notes, and data in trackers, and performing ongoing CRM and log maintenance to ensure accurate reporting.
Key responsibilities include generating reports, analyzing data, tracking contract statuses, and supporting internal auditing and monitoring efforts. The Administrative Assistant II will analyze and resolve contract and pricing discrepancies, research equipment shipments, price loads, and contract renewals, and respond to requests for end-user pricing and contract eligibility. The position requires collaboration with contract administrators, pricing analysts, account executives, regional directors, fulfillment groups, and distributors to ensure accurate end-user pricing and effective contract dates. The role also involves participating in and preparing for contracting and pricing policy meetings, developing and updating departmental SOPs, and performing closing activities as needed. The Administrative Assistant II must demonstrate professionalism in all interactions and understand the quality consequences of improper performance.
Role, Responsibilities, and Deliverables:Review and process sales contracts and amendmentsResponsible for checking and analyzing
contracts
are legible, clean, complete and are aligned with approvalsResponsible for routing contracts for signature based on pre-determined signature authority tiersResponsible for reviewing, summarizing and logging contract information into company’s CRM systemSave, organize and maintain accurate files, notes and data in electronic files and trackersPerform CRM and log maintenance on an ongoing basis to insure accurate reportingUtilize data from the company’s CRM system to generate reports, analyze data, and track contracting statusesSupport internal auditing and monitoring effortsAnalyze contract and pricing discrepancies and correct, resolve and document findingsResearch equipment shipments, price loads, contract renewals and perform appropriate tasks related to such researchRespond to requests for end-user pricing eligibility and contract eligibilityInterface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfillment group and distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loadedParticipate in and prepare for contracting
& pricing policy meetingsDevelop and continuously update departmental SOPs (Standard Operating Procedures)Demonstrate understanding of the business structure, processes and policiesPerform closing activities as neededMeet deadlines and update clients with statusResponsible for exhibiting professional behavior with both internal/external business associates that reflects positively on the company and is consistent with the company’s policies and practices.Perform other duties & projects as assigned.Understands and is aware of the quality consequences which may occur from the improper performance of their specific job.
Qualifications, Education & Experience:Requires a bachelor’s degree in a business-related discipline.Minimum intermediate Word and Excel experience a must.Minimum of 1 year relevant experience in commercial sales contracting and pricing.
Preferred Qualifications:Two to four years’ experience directly related to contract administration, preferably within the bio-tech/ healthcare industry.Demonstrated ability to effectively and constructively communicate across departmental disciplines while pursuing contract department goals.Must have good communication & organizational skillsMust have customer service attitude & good computer skills (Microsoft Word, Excel, Outlook, etc.)Self-starter and a multi-taskerAbility to work in a high volume, dynamic team environmentPrevious CRM or database experience preferredPrevious healthcare, biotech or sales industry experience preferred
Competencies:Self-motivatedOut of the box thinkerPositive attitudePassion for quality and delivery excellenceDependable & reliable