Immatics NV
Vice President Operations
Immatics NV, Houston, Texas, United States, 77246
FLSA Classification : Exempt/Salary
Schedule:
Monday to Friday; 8:00 am to 5:00 pm; On-Site
Department:
Facilities and Technical Operations
Reports to:
Chief Operating Officer
Supervisory responsibilities:
Yes
Location:
13203 Murphy Road Suite 100 Stafford, TX 77477.
Position Summary/objective:
The primary purpose for this role is to provide strategic leadership, guidance and direction to the operations (Facility, Engineering & Supply Chain) and Administrative departments at a fast-paced, fast-growth, mid-size global biotechnology company. This position will foster the creation of a high-quality, responsive, customer service-oriented and safe work environment while ensuring compliance with the organizations' performance standards and other applicable federal and state requirements within the Facilities and Administration teams.
Essential functions:
Managerial function is the number one priority at Immatics for all people leaders. As you are responsible for management, development, growth, and coaching of team members, this is your most important duty at Immatics.
Act as a role model for team members with respect to earning their trust by your own attendance, keeping your word, personal behaviors, transparent/frank communication, and execution of personal assignments.Hire team members that will fit the job, company culture and team dynamics.Distribute work appropriately among team members.Organize and manage team members time/schedules and assignments, keep track that team members are utilizing their time in meaningful assignments that will move the company forward.Communicate frequently and regularly with team members assuring they have the information and tools to perform their functions.Resolve conflict between team members if any arises - be an active listener of your team members.Set goals, measure achievement progress, and assist team members in successful execution of their / team goals as well as coach and help develop team members into higher roles at Immatics if they so desire.Provide regular, meaningful (honest but emphatic) performance feedback, expertise, and coaching (5:1 positive to negative ratio) that will help team members grow and develop. Turn feedback into coaching moments and show your willingness to be a partner in team members career development at Immatics.Reward and give credit to team members when they so deserve - publicly and privately.Lead and coach the administrative and operations teams to provide the internal and external customers with excellent service and support mindset.
Operations (Facilities and Engineering) essential functions include:
Responsible for strategic planning and oversight of all facility building related activities, including the development and implementation of technical operations strategy, and identification of opportunities for continuous process improvement and resources allocation.Forecast activities and communicate project status to senior management. Provides clear communication of the status and alerts senior management of potential issues or risks and mitigation measures.Ensure that facilities and operations comply with applicable regulations, such as Good Manufacturing Practices (GMP), Occupational Safety and Health Administration (OSHA), CLIA, and environmental standards. This involves conducting regular inspections, addressing safety concerns, implementing corrective actions, and maintaining documentation.Develop and manage the budget, including capital expenditures, staffing, and operational expenses. Optimize resource allocation, identifying cost-saving opportunities, and ensure efficient resource utilization. Maintain and manage all service agreements and maintenance operation contracts providing standardization, cost driven improvements, and sustainable resources for operational support.Responsible for strategic leadership in the engineering part of the department as business needs arise including but not limited to: leadership and oversight of planning, scheduling, and construction of new facilities as necessary, collaborating closely with internal teams and external partners. This includes building offices, biological labs, cleanrooms for manufacturing and facility upkeep maintenance. This involves providing technical guidance, fostering effective communication and collaboration to achieve common goals; and incorporating team needs into designs and plans for facility growth enhancements and changes.Review and approve service agreements of facility contractors providing standardization, cost driven improvements, and sustainable resources for operational support.Ensure operational integrity by oversight and guidance when it comes to facility leases, utilities, and safety protocols to support business activities and corporate goals.Responsible for managing the operations team, providing leadership, guidance, and support to ensure that all employees are working effectively and efficiently.In collaboration with other departments leads for R&D, quality assurance, quality control, regulatory affairs, manufacturing and commercialization, implement infrastructure and equipment to support demands of growth.Responsible for compliance with operational and environmental safety regulations and continuously enhancing safety performanceSupport the Site Head with the Business Continuity Plan.Administrative essential functions include:
Provide strategic leadership and guidance to administrative operations of the US sites and ensure the smooth running of all related activities.Manage administrative staff, including hiring, training, and performance evaluations.Plan all company related events in agreement with the US Site Head.Oversee and execution of events and assure these provide the level of professional and customer service to stakeholders such as: (conferences, retreats, Board meetings, site meetings and team-building activities.)Develop and implement administrative policies and procedures that align with the organization's goals and objectives.Oversee administrative budgets and ensure that expenses are within budgetary constraints.Oversee all organizational insurance policies, negotiate renewals with brokers and keep abreast of policies.Align with the administration Germany team on global administration initiatives
Secondary Functions
Part of the US site leadership teamCompetencies:
This position requires a highly experienced, senior leader that demonstrates competencies appropriate for its level of leadership:
Excellent interpersonal, verbal and written communication and presentation skillsInternal customer service mindset.High Emotional Intelligence.Ability to effectively present information and respond to questions from groups of managers, staff.Organizational skills and problem-solving skills with a focus on process and solution and outcome-oriented frameworks.Management and delegation skills.Good judgment and high level of initiative.Leadership Character
Role modelSelf-awarenessAbility to consciously change flight altitude (high strategic level to hands-on and back gain)AgileSelf-controlProactivity and self-directiveCourage"Disagree-but-commit" mindsetStrategic Thinking, Vision & Action
Understands strategic internal and external drivers of successDevelops overarching vision and strategic planTakes time-appropriate decisionsLeads by providing direction, aligning relevant stakeholders and getting commitmentPassionate about business efficiencyExecutes by empowering
Ability to Lead Change
Passionate about continuous improvement and learningHelps others navigate the change processEncourages team members to learnSuccessfully manages emotions and diffuses conflictRemoves obstacles for teamsCreates an environment of psychological safetyLeads across boundariesAbility to Span Boundaries & Polarities
Makes decisions beyond own agendaActs as effective interfaceBalance opposite needs of the organizationPromotes a sense of "ONE" ImmaticsBalances innovation and controlConsciously adjusts flight altitude
Leadership Communication & Listening
Seeks to understand firstProvides honest feedback with humilityResults-orientedTakes a visible and active role in sharing information company-wideAble to speak publiclyUnderstands/ anticipates need of receiving partyImpactful and concise communicationWork environment:
This position works regularly in a typical office environment with moderate noise levels and regularly uses phone, computer and office supplies. While performing the duties of this job, the employee may be occasionally exposed to a lab environment with moving mechanical parts, fumes or airborne particles, pathogens, and toxic or caustic chemicals.
Physical demands:
Communicating Verbally
- expressing or exchanging ideas by means of the spoken word to impart oral information to others to convey detailed spoken instructions or other workers accurately, loudly or quickly.Hearing
- the ability to hear, understand, and distinguish speech and/or other sounds one-on-one, group or conference, telephone, and other sounds.Keyboarding
- entering data or text into a computer or other machine by means of a keyboard. Devices include a traditional keyboard, 10 key-pad, touch screens and others.Lifting
- raising or lowering an object (up to 25 lbs) from one level to another (includes upward pulling). Carrying is to transport an object - usually by holding it in the hands or arms but may occur on the shoulder.Near Visual Acuity
- clarity of vision at approximately 20 inches or less (working with small objects, reading small print, including the use of computers).Pushing
- Exerting force upon an object so that the object moves away from the object.Pulling
- Exerting force upon an object so that the object moves toward the force.Sitting
- remaining in a sitting position for at least 50% of the time.Standing/Walking
- remain on one's feet in an upright position at a workstation.Stooping
- occasional bending the body downward and forward by bending the spine at the waist - requiring full use of the lower extremities and back muscles.
Travel required:
Minimal travel required - once or twice per year domestically or internationally.
Required education and experience:
Bachelor's degree in Business Administration, Operations Management, Engineering or a related field.10+ years of progressively responsible operations experience related to technical operations, engineering, facility set up, production, materials, inventory management production scheduling, preventative maintenance, and shipping.Minimum of 7-10 years of experience in the facilities-related environment, with over 10 years in management and team development, including at least three years of team management experience.Proven experience with GMP facilities, warehouses, clean rooms, offices, and related facilities.Extensive understanding and hands-on experience in the startup, shutdown, operation, and maintenance of ISO 5 or less Clean Room Facilities.Proficiency in facilities and building systems management, including knowledge of building codes, regulations, and related activities.Strong background in project management, machine design, process improvement, and reliability.Demonstrated ability to measure performance to company goals and standards and establish targets for improvements in safety, quality, cost, delivery, and employee relations.
Preferred education and experience
Master's degree or higher in Business, Public Administration, or related discipline.Certifications in operational excellence preferred (Lean, Six Sigma, etc.)Previous business experience in biotech/pharma industry is highly valuable. Knowledge of regulatory and compliance documents, including experience with audits from the FDA, EU, and other relevant agencies.Previous significant leadership in fast-growing organizations.Experience in companies manufacturing cell therapy productsExperience in the management and administration of operations or programs in the Biotech business environment.Intermediate to advanced knowledge of Microsoft Office applications.
Work authorization/security clearance requirements
Legal eligibility to work in the United States is required. Immatics participates in E-Verify and all new employees will be subject to the Department of Homeland Security requirements for employment
Affirmative Action/EEO statement
Immatics is an equal opportunity employer. All employment decisions including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, national origin, ethnicity, marital status, age, physical or mental disability, medical conditions, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law."
Other duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This job description may not cover all duties that take place on a daily basis and may be changed as business needs change. Employee will be responsible for adapting and learning the duties as described above or as the new ones are introduced.
Schedule:
Monday to Friday; 8:00 am to 5:00 pm; On-Site
Department:
Facilities and Technical Operations
Reports to:
Chief Operating Officer
Supervisory responsibilities:
Yes
Location:
13203 Murphy Road Suite 100 Stafford, TX 77477.
Position Summary/objective:
The primary purpose for this role is to provide strategic leadership, guidance and direction to the operations (Facility, Engineering & Supply Chain) and Administrative departments at a fast-paced, fast-growth, mid-size global biotechnology company. This position will foster the creation of a high-quality, responsive, customer service-oriented and safe work environment while ensuring compliance with the organizations' performance standards and other applicable federal and state requirements within the Facilities and Administration teams.
Essential functions:
Managerial function is the number one priority at Immatics for all people leaders. As you are responsible for management, development, growth, and coaching of team members, this is your most important duty at Immatics.
Act as a role model for team members with respect to earning their trust by your own attendance, keeping your word, personal behaviors, transparent/frank communication, and execution of personal assignments.Hire team members that will fit the job, company culture and team dynamics.Distribute work appropriately among team members.Organize and manage team members time/schedules and assignments, keep track that team members are utilizing their time in meaningful assignments that will move the company forward.Communicate frequently and regularly with team members assuring they have the information and tools to perform their functions.Resolve conflict between team members if any arises - be an active listener of your team members.Set goals, measure achievement progress, and assist team members in successful execution of their / team goals as well as coach and help develop team members into higher roles at Immatics if they so desire.Provide regular, meaningful (honest but emphatic) performance feedback, expertise, and coaching (5:1 positive to negative ratio) that will help team members grow and develop. Turn feedback into coaching moments and show your willingness to be a partner in team members career development at Immatics.Reward and give credit to team members when they so deserve - publicly and privately.Lead and coach the administrative and operations teams to provide the internal and external customers with excellent service and support mindset.
Operations (Facilities and Engineering) essential functions include:
Responsible for strategic planning and oversight of all facility building related activities, including the development and implementation of technical operations strategy, and identification of opportunities for continuous process improvement and resources allocation.Forecast activities and communicate project status to senior management. Provides clear communication of the status and alerts senior management of potential issues or risks and mitigation measures.Ensure that facilities and operations comply with applicable regulations, such as Good Manufacturing Practices (GMP), Occupational Safety and Health Administration (OSHA), CLIA, and environmental standards. This involves conducting regular inspections, addressing safety concerns, implementing corrective actions, and maintaining documentation.Develop and manage the budget, including capital expenditures, staffing, and operational expenses. Optimize resource allocation, identifying cost-saving opportunities, and ensure efficient resource utilization. Maintain and manage all service agreements and maintenance operation contracts providing standardization, cost driven improvements, and sustainable resources for operational support.Responsible for strategic leadership in the engineering part of the department as business needs arise including but not limited to: leadership and oversight of planning, scheduling, and construction of new facilities as necessary, collaborating closely with internal teams and external partners. This includes building offices, biological labs, cleanrooms for manufacturing and facility upkeep maintenance. This involves providing technical guidance, fostering effective communication and collaboration to achieve common goals; and incorporating team needs into designs and plans for facility growth enhancements and changes.Review and approve service agreements of facility contractors providing standardization, cost driven improvements, and sustainable resources for operational support.Ensure operational integrity by oversight and guidance when it comes to facility leases, utilities, and safety protocols to support business activities and corporate goals.Responsible for managing the operations team, providing leadership, guidance, and support to ensure that all employees are working effectively and efficiently.In collaboration with other departments leads for R&D, quality assurance, quality control, regulatory affairs, manufacturing and commercialization, implement infrastructure and equipment to support demands of growth.Responsible for compliance with operational and environmental safety regulations and continuously enhancing safety performanceSupport the Site Head with the Business Continuity Plan.Administrative essential functions include:
Provide strategic leadership and guidance to administrative operations of the US sites and ensure the smooth running of all related activities.Manage administrative staff, including hiring, training, and performance evaluations.Plan all company related events in agreement with the US Site Head.Oversee and execution of events and assure these provide the level of professional and customer service to stakeholders such as: (conferences, retreats, Board meetings, site meetings and team-building activities.)Develop and implement administrative policies and procedures that align with the organization's goals and objectives.Oversee administrative budgets and ensure that expenses are within budgetary constraints.Oversee all organizational insurance policies, negotiate renewals with brokers and keep abreast of policies.Align with the administration Germany team on global administration initiatives
Secondary Functions
Part of the US site leadership teamCompetencies:
This position requires a highly experienced, senior leader that demonstrates competencies appropriate for its level of leadership:
Excellent interpersonal, verbal and written communication and presentation skillsInternal customer service mindset.High Emotional Intelligence.Ability to effectively present information and respond to questions from groups of managers, staff.Organizational skills and problem-solving skills with a focus on process and solution and outcome-oriented frameworks.Management and delegation skills.Good judgment and high level of initiative.Leadership Character
Role modelSelf-awarenessAbility to consciously change flight altitude (high strategic level to hands-on and back gain)AgileSelf-controlProactivity and self-directiveCourage"Disagree-but-commit" mindsetStrategic Thinking, Vision & Action
Understands strategic internal and external drivers of successDevelops overarching vision and strategic planTakes time-appropriate decisionsLeads by providing direction, aligning relevant stakeholders and getting commitmentPassionate about business efficiencyExecutes by empowering
Ability to Lead Change
Passionate about continuous improvement and learningHelps others navigate the change processEncourages team members to learnSuccessfully manages emotions and diffuses conflictRemoves obstacles for teamsCreates an environment of psychological safetyLeads across boundariesAbility to Span Boundaries & Polarities
Makes decisions beyond own agendaActs as effective interfaceBalance opposite needs of the organizationPromotes a sense of "ONE" ImmaticsBalances innovation and controlConsciously adjusts flight altitude
Leadership Communication & Listening
Seeks to understand firstProvides honest feedback with humilityResults-orientedTakes a visible and active role in sharing information company-wideAble to speak publiclyUnderstands/ anticipates need of receiving partyImpactful and concise communicationWork environment:
This position works regularly in a typical office environment with moderate noise levels and regularly uses phone, computer and office supplies. While performing the duties of this job, the employee may be occasionally exposed to a lab environment with moving mechanical parts, fumes or airborne particles, pathogens, and toxic or caustic chemicals.
Physical demands:
Communicating Verbally
- expressing or exchanging ideas by means of the spoken word to impart oral information to others to convey detailed spoken instructions or other workers accurately, loudly or quickly.Hearing
- the ability to hear, understand, and distinguish speech and/or other sounds one-on-one, group or conference, telephone, and other sounds.Keyboarding
- entering data or text into a computer or other machine by means of a keyboard. Devices include a traditional keyboard, 10 key-pad, touch screens and others.Lifting
- raising or lowering an object (up to 25 lbs) from one level to another (includes upward pulling). Carrying is to transport an object - usually by holding it in the hands or arms but may occur on the shoulder.Near Visual Acuity
- clarity of vision at approximately 20 inches or less (working with small objects, reading small print, including the use of computers).Pushing
- Exerting force upon an object so that the object moves away from the object.Pulling
- Exerting force upon an object so that the object moves toward the force.Sitting
- remaining in a sitting position for at least 50% of the time.Standing/Walking
- remain on one's feet in an upright position at a workstation.Stooping
- occasional bending the body downward and forward by bending the spine at the waist - requiring full use of the lower extremities and back muscles.
Travel required:
Minimal travel required - once or twice per year domestically or internationally.
Required education and experience:
Bachelor's degree in Business Administration, Operations Management, Engineering or a related field.10+ years of progressively responsible operations experience related to technical operations, engineering, facility set up, production, materials, inventory management production scheduling, preventative maintenance, and shipping.Minimum of 7-10 years of experience in the facilities-related environment, with over 10 years in management and team development, including at least three years of team management experience.Proven experience with GMP facilities, warehouses, clean rooms, offices, and related facilities.Extensive understanding and hands-on experience in the startup, shutdown, operation, and maintenance of ISO 5 or less Clean Room Facilities.Proficiency in facilities and building systems management, including knowledge of building codes, regulations, and related activities.Strong background in project management, machine design, process improvement, and reliability.Demonstrated ability to measure performance to company goals and standards and establish targets for improvements in safety, quality, cost, delivery, and employee relations.
Preferred education and experience
Master's degree or higher in Business, Public Administration, or related discipline.Certifications in operational excellence preferred (Lean, Six Sigma, etc.)Previous business experience in biotech/pharma industry is highly valuable. Knowledge of regulatory and compliance documents, including experience with audits from the FDA, EU, and other relevant agencies.Previous significant leadership in fast-growing organizations.Experience in companies manufacturing cell therapy productsExperience in the management and administration of operations or programs in the Biotech business environment.Intermediate to advanced knowledge of Microsoft Office applications.
Work authorization/security clearance requirements
Legal eligibility to work in the United States is required. Immatics participates in E-Verify and all new employees will be subject to the Department of Homeland Security requirements for employment
Affirmative Action/EEO statement
Immatics is an equal opportunity employer. All employment decisions including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, national origin, ethnicity, marital status, age, physical or mental disability, medical conditions, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law."
Other duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This job description may not cover all duties that take place on a daily basis and may be changed as business needs change. Employee will be responsible for adapting and learning the duties as described above or as the new ones are introduced.