Facility Operations Manager - CDM

Job DetailsJob LocationCasitas Del Monte - Palm Springs, CAPosition TypeFull TimeSalary Range$66,560.00 - $68,640.00 SalaryJob ShiftVariedDescriptionGPRM is searching for leadership talent to add aFacility Operations Managerto our team.DESCRIPTION:As the Facility Operations Manager, you will be responsible for effectively leading and managing all aspects of the resort operation and for delivering results that contribute to the vision and overall success of Grand Pacific Resort Management. REPORTS TO: Regional Director or Vice President of Resort OperationsPURPOSE: Responsible for providing exceptional resort oversight:Onsite manager during term.Assist with rental support services.Deliver consistent quality resort management with a focus on maximizing financial performance and service culture.Mentorship of resort Associates.Liaison between Associates, Board of Directors', Owners/Guests and Management Company.Actively participate in the growth of GPRM.ESSENTIAL FUNCTIONS:Associate Engagement & EmpowermentRetention and RecognitionActively participate in the recruitment of Associate talent.Performance Management, including daily development of team members and timely annual review preparation and administration.Ensure New Associate Orientation Participation within 30 days of hire.Oversee time card record keeping of resort Associates and Managers.Manage Associate files, to include disciplinary documentation, positive remarks, training/certifications, reviews and assessments, merit increases, action plans, etc.Promote BE EPIC Moments program to highlight positive interactions with Owners/Guests and peers.DevelopmentMentorship of team members and other identified Associates to assist in securing a bench of leaders for succession.Create time-bound action plans for improvement of Associates as needed.EngagementCultivate an environment that embraces BE EPIC values and ensure GPRM's Service Culture is embodied by all Associates.Ensure Annual Associate Opinion Survey responses are managed via Manager Action Plans and that GPR Listens Sessions are conducted according to the Standard Operating Procedure.Conduct regular team meetings to ensure effective communication of resort team and encourage celebration through monthly team Rallies.Operational ExcellenceResort OperationsOversee weekly Inventory Management, including preparation and execution of relocations or rental of any vacant units.Manage compliance of management contracts and vendors.Oversight of resort appearance and Preventative Maintenance to the highest standards possible.Manage and oversee Construction and FF&E projects/renovations by verifying a comprehensive and strategic, time-bound plan is in place.Knowledge of resort's CC&R's and Rules & Regulations to ensure compliance.Brand StandardsEnsure consistency and adherence to all GPR Brand Standards & Standard Operating Procedures (Best Practices).Host weekly Coffee Klatch activity to generate face-time and feedback with resort Owners.Follow-up on Quarterly Resort Audit Action Items and ensure compliance to actionable items reviewed during audits.Conduct weekly property walks and monthly property audits with plans to improve results, along with Mystery Shop results.Manage Annual Owner Survey action items and focus on increasing Owner Satisfaction scores year-over-year.Service CultureCustomer service standards (quantitatively/qualitatively) are achieved according to goals in all departmental categories.Maintain NPS Score at a 75% threshold or higher.Monitor and encourage TripAdvisor reviews, and engage with Owners/Guests to improve resort rankings quarterly.Support GPRM's Core Purpose "Enriching Lives by Creating Experiences Worth Sharing" via assuring all service best practices are embraced and adhered to.Review Exchange Company survey data, along with internal survey data.Comments and/or complaints must be appropriately responded to in a timely manner, with corrective action implemented.Monitor Owner/Guest satisfaction scores, various survey responses and Board of Director activity, and provide a plan to improve results.Financial (Budgets & Labor)Develop and prepare annual Operating and Reserves budgets, with a goal of funding reserves at 50% or greater.Present annual budget to Board of Directors for approval.Monitor HOA delinquency by working closely with the Collections team.Oversee resort financial performance:Preparation of Income Statement (P&L) Variance Reports within two business days of Financial Review, to include a time-bound plan to improve if a negative variance to budget occurs.Utilize Cost Per Occupied Room (CPOR) report to analyze department expenses.Ensure a minimum Parking Fee collection rate of 90%.Maintain City Ledger compliance by collecting payment on reservations within 30 days.Manage/Update Schedule of Values (SOV).Responsible for processing weekly Accounts Payable.Ongoing Reserve Study management, including updates as necessary to ensure specific threshold adherence.SafetyInvolvement in resort Owner/Guest and Associate Safety, including monthly safety walks, safety meetings and resort-specific safety programs.Participation in Worker's Comp Claims and Incident Reporting.Maintain an accident-free work place, and celebrating safe work practices.Board of Directors and Homeowners AssociationExhibit the highest level of ethics and integrity consistent with GPRM's standards.Produce timely, accurate and mail-ready Board Packet development.Coordinate successful Board Meetings by total compliance to Board Meeting Standard Operation Procedures.Monitor Annual Board of Directors Survey results to ensure BOD Member Satisfaction.Maintain a strong, working knowledge of HOA relationships; while exhibiting working knowledge of HOA documents, governing statues and Board meeting procedures.Special ProjectsVolunteer for and accept special projects.Flawlessly execute projects according to identified scope and timeline.SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES:The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination or knowledge, skills and abilities:Ability to diffuse difficult customer situations and adapt to individual circumstances or needs.Advanced knowledge of the Timeshare industry and leadership.Dynamic team player who can think creatively, manage innovation and effectively challenge existing practices.Dedicated to contribute to an energetic team with a laser focus on the GPRM Core Purpose and Values.Ability to provide timely, direct complete and actionable feedback to others.Demonstrated ability to influence all levels of the organization with their presence and business acumen.Excellent oral, written, presentation and public speaking skills. Possess strong financial literacy and analysis capabilities.Participate in the development of short and long-term financial and operational goals.Ability to assess/evaluate Associates' performance in a consistent manner.Ensure that Owner/Guest/Associate satisfaction is consistently obtained and maintained.Advanced knowledge of the key principles and practices within all GPRM disciplines, including practical knowledge for management of Associates and dealing with complex problems.Strong organization and project management skills.Perform and assist with hands-on maintenance and repair tasksPerform and assist with hands-on room cleaning, and unit inspections.Lead and assist with all front-and back of house operations.Proficient in operating reservation systems, including managing bookings, processing payments, adjusting inventory, generating reports, and trouble shooting system issues.QualificationsEDUCATION/FORMAL TRAINING/EXPERIENCE:Bachelor Degree or higher in Hospitality Management, Business Administration, or related major preferred.3-5 years proven successful experience in Hospitality industry required. Resort General Manager responsibility experience preferred.PHYSICAL DEMANDS:The physical demands described below are representative of those that must be met by an Associate to successfully perform the Essential Functions of this job.Work tasks are performed indoors and outdoors at resort locations. Temperature will vary depending on location.Occasionally required to climb, balance stoop, kneel, crouch or crawl.Frequently required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.Vision abilities required by this job include close vision, distance vision, peripheral vision and ability to adjust focus.WORK ENVIRONMENT:The noise level in the work environment is usually moderateDue to the nature of the Resort Hospitality industry, Associates may be required to work varying schedules to reflect the business needs. In addition, attendance at all scheduled meetings, training and seminars is necessary.Travel may be required