Administrative Associate - AESL

Posting Details Posting Details Posting Number S12695P Working Title Administrative Associate - AESL Department CAES-Ag&Environmental Svcs Lab About the University of Georgia Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens. About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Monday through Friday, 8am to 5pm Advertised Salary Commensurate with Experience Posting Date 09/20/2024 Open until filled Yes Closing Date Proposed Starting Date 10/14/2024 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrwebuga.edu). USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/p8.2.18_personnel_conduct . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 . Position Information Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 1.00 Minimum Qualifications Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Preferred Qualifications Position Summary This role provides administrative support to managers and directors of the Agricultural & Environmental Services Lab (AESL). Seeks advice and leadership from supervisor for complex issues of those involving authorization such as deviation from policy. Independent action and judgment expected in solving common problems. The position frequently deals with issues of a highly confidential nature will use discretion effectively. In addition, it serves as primary contact for departmental programs and outside entities. Knowledge, Skills, Abilities and/or Competencies Ability to use discretion with confidential information. Ability to use independent judgment. Physical Demands Sitting for long periods of time. Possible light lifting up to 25lbs. Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website . Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website . Duties/Responsibilities Duties/Responsibilities Provides administrative support to the director, managers, and IT. Assists in the planning, research, development, and implementation of programs and special projects. Works with senior staff to promote the overall visibility of the lab through outreach and tours. Percentage of time 35 Duties/Responsibilities Act as the main point of contact for all things pertaining to Sample/Receiving of the Soil, Plant, and Water Lab. Handles all day-to-day functions of sample preparation for analysis, including receiving all packages coming in, organizing samples, and preparing them for analysis by the technicians. Works alongside IT to troubleshoot any data entry issues. Interacts with customers for sample drop-off, answering questions that clients may have, ensuring paperwork is correct, and collecting payment for analysis. Percentage of time 30 Duties/Responsibilities Works alongside senior staff to provide education and outreach programs to ensure that CAES County Cooperative Extension Offices are educated and well versed in the services offered by AESL. This can include assisting with training sessions for new county secretaries, agents, and other personnel. Percentage of time 20 Duties/Responsibilities Oversees and trains student workers in sample/receiving responsibilities. Percentage of time 10 Duties/Responsibilities Act as a backup to the administrative specialist when needed. Other duties as assigned. Percentage of time 5 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Jason Lessl Recruitment Contact Email Soiltestuga.edu Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk (). Applicant Documents Required Documents Resume/CV Cover Letter List of References with Contact Information Optional Documents