Ursus Inc
Administrative Assistant 3
Ursus Inc, San Jose, California, United States, 95199
JOB TITLE: Administrative Assistant 3LOCATION: San Jose, CA (hybrid)PAY RANGE: $25.00 - $35.21/hrDURATION: 1 year
TOP 3 SKILLS:
BA/BS degree or 4-6 years of executive administrative experience; experience supporting an Enterprise organization a plusDemonstrate strong attention to detail while working optimally with minimal directionPositive, proactive and can-do attitude in a fast-paced, constantly evolving global environment
COMPANY:Our client a Fortune 500 Software Organization is seeking dministrative Assistant 3 to bring onto the team.
Job Description:In this role you will collaborate with executives, chiefs of staff, administrative assistants and customers. We are looking for someone who is highly collaborative, a self starter, thrives in a fast-paced environment and has a sense of humor. A positive demeanor and great communications skills are also required.
What You'll Do:
Daily administrative and business support for three Sr. Directors on the Product Marketing and Campaign teamsHeavy calendar management (Outlook) and extensive scheduling with both internal and external team membersAttend key meetings, take notes and circulate follow-up as necessaryArrange associated business travel and submit expense reportsCoordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projectsAbility to travel occasionally to provide on-site support at events/conferencesAbility to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressureRegularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as neededContinually improve the administrative process for greater efficiencyQualifications:
BA/BS degree or 4-6 years of executive administrative experience; experience supporting an Enterprise organization a plusDemonstrate strong attention to detail while working optimally with minimal directionPositive, proactive and can-do attitude in a fast-paced, constantly evolving global environmentExceptional ability to prioritize conflicting demands and meet deadlines with little directionStrong organizational skills, attention to detail, business acumen and timely follow-throughExcellent written and interpersonal communication skillsHandles confidential information with integrity and exercise discretionConfidence and strong decision-making skillsProven mastery of Slack, Google Workspace, and various Microsoft applications including Teams, Outlook, Word, PowerPoint, SharePoint, and Excel; proficiency with *** Creative Cloud a plusEagerness to build a network with other executive assistants at *** and cooperate as a teamAbility to travel occasionally to provide support at events/conferencesAbility to anticipate the executive's needs to bring together appropriate people and resources to provide supportUnderstand the nuances of executive needs and level of urgency on matters that need attention, input, etc.Clearly and concisely communicate daily schedule, meeting/event shifts, and needs to effectively and actively support executiveInteract professionally with executive, internal stakeholders and partners, navigating nuances with high EQDevelop strong relationships to effectively interface and coordinate with all the other Executive Assistants across Client, including providing coverage during the event of an illness, PTO, or sabbaticalHandle confidential information in a professional and discreet manner
IND123
TOP 3 SKILLS:
BA/BS degree or 4-6 years of executive administrative experience; experience supporting an Enterprise organization a plusDemonstrate strong attention to detail while working optimally with minimal directionPositive, proactive and can-do attitude in a fast-paced, constantly evolving global environment
COMPANY:Our client a Fortune 500 Software Organization is seeking dministrative Assistant 3 to bring onto the team.
Job Description:In this role you will collaborate with executives, chiefs of staff, administrative assistants and customers. We are looking for someone who is highly collaborative, a self starter, thrives in a fast-paced environment and has a sense of humor. A positive demeanor and great communications skills are also required.
What You'll Do:
Daily administrative and business support for three Sr. Directors on the Product Marketing and Campaign teamsHeavy calendar management (Outlook) and extensive scheduling with both internal and external team membersAttend key meetings, take notes and circulate follow-up as necessaryArrange associated business travel and submit expense reportsCoordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projectsAbility to travel occasionally to provide on-site support at events/conferencesAbility to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressureRegularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as neededContinually improve the administrative process for greater efficiencyQualifications:
BA/BS degree or 4-6 years of executive administrative experience; experience supporting an Enterprise organization a plusDemonstrate strong attention to detail while working optimally with minimal directionPositive, proactive and can-do attitude in a fast-paced, constantly evolving global environmentExceptional ability to prioritize conflicting demands and meet deadlines with little directionStrong organizational skills, attention to detail, business acumen and timely follow-throughExcellent written and interpersonal communication skillsHandles confidential information with integrity and exercise discretionConfidence and strong decision-making skillsProven mastery of Slack, Google Workspace, and various Microsoft applications including Teams, Outlook, Word, PowerPoint, SharePoint, and Excel; proficiency with *** Creative Cloud a plusEagerness to build a network with other executive assistants at *** and cooperate as a teamAbility to travel occasionally to provide support at events/conferencesAbility to anticipate the executive's needs to bring together appropriate people and resources to provide supportUnderstand the nuances of executive needs and level of urgency on matters that need attention, input, etc.Clearly and concisely communicate daily schedule, meeting/event shifts, and needs to effectively and actively support executiveInteract professionally with executive, internal stakeholders and partners, navigating nuances with high EQDevelop strong relationships to effectively interface and coordinate with all the other Executive Assistants across Client, including providing coverage during the event of an illness, PTO, or sabbaticalHandle confidential information in a professional and discreet manner
IND123