Varite
Administrative Assistant 3
Varite, San Jose, California, United States, 95111
Pay rate - $30 - $35.21/hr.
Job Description:
In this role you will collaborate with executives, chiefs of staff, administrative assistants and customers. We are looking for someone who is highly collaborative, a self starter, thrives in a fast-paced environment and has a sense of humor. A positive demeanor and great communications skills are also required.
Roles and Responsibilities:
* Daily administrative and business support for three Sr. Directors on the Product Marketing and Campaign teams* Heavy calendar management (Outlook) and extensive scheduling with both internal and external team members* Attend key meetings, take notes and circulate follow-up as necessary* Arrange associated business travel and submit expense reports* Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects* Ability to travel occasionally to provide on-site support at events/conferences* Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure* Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed* Continually improve the administrative process for greater efficiency
Required:
* BA/BS degree or 4-6 years of executive administrative experience; experience supporting an Enterprise organization a plus* Demonstrate strong attention to detail while working optimally with minimal direction* Positive, proactive and can-do attitude in a fast-paced, constantly evolving global environment* Exceptional ability to prioritize conflicting demands and meet deadlines with little direction* Strong organizational skills, attention to detail, business acumen and timely follow-through* Excellent written and interpersonal communication skills* Handles confidential information with integrity and exercise discretion* Confidence and strong decision-making skills* Proven mastery of Slack, Google Workspace, and various Microsoft applications including Teams, Outlook, Word, PowerPoint, SharePoint, and Excel; proficiency with * Creative Cloud a plus* Eagerness to build a network with other executive assistants at * and cooperate as a team* Ability to travel occasionally to provide support at events/conferences* Ability to anticipate the executive's needs to bring together appropriate people and resources to provide support* Understand the nuances of executive needs and level of urgency on matters that need attention, input, etc.* Clearly and concisely communicate daily schedule, meeting/event shifts, and needs to effectively and actively support executive* Interact professionally with executive, internal stakeholders and partners, navigating nuances with high EQ* Develop strong relationships to effectively interface and coordinate with all the other Executive Assistants across Client, including providing coverage during the event of an illness, PTO, or sabbatical* Handle confidential information in a professional and discreet manner.
Job Description:
In this role you will collaborate with executives, chiefs of staff, administrative assistants and customers. We are looking for someone who is highly collaborative, a self starter, thrives in a fast-paced environment and has a sense of humor. A positive demeanor and great communications skills are also required.
Roles and Responsibilities:
* Daily administrative and business support for three Sr. Directors on the Product Marketing and Campaign teams* Heavy calendar management (Outlook) and extensive scheduling with both internal and external team members* Attend key meetings, take notes and circulate follow-up as necessary* Arrange associated business travel and submit expense reports* Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects* Ability to travel occasionally to provide on-site support at events/conferences* Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure* Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed* Continually improve the administrative process for greater efficiency
Required:
* BA/BS degree or 4-6 years of executive administrative experience; experience supporting an Enterprise organization a plus* Demonstrate strong attention to detail while working optimally with minimal direction* Positive, proactive and can-do attitude in a fast-paced, constantly evolving global environment* Exceptional ability to prioritize conflicting demands and meet deadlines with little direction* Strong organizational skills, attention to detail, business acumen and timely follow-through* Excellent written and interpersonal communication skills* Handles confidential information with integrity and exercise discretion* Confidence and strong decision-making skills* Proven mastery of Slack, Google Workspace, and various Microsoft applications including Teams, Outlook, Word, PowerPoint, SharePoint, and Excel; proficiency with * Creative Cloud a plus* Eagerness to build a network with other executive assistants at * and cooperate as a team* Ability to travel occasionally to provide support at events/conferences* Ability to anticipate the executive's needs to bring together appropriate people and resources to provide support* Understand the nuances of executive needs and level of urgency on matters that need attention, input, etc.* Clearly and concisely communicate daily schedule, meeting/event shifts, and needs to effectively and actively support executive* Interact professionally with executive, internal stakeholders and partners, navigating nuances with high EQ* Develop strong relationships to effectively interface and coordinate with all the other Executive Assistants across Client, including providing coverage during the event of an illness, PTO, or sabbatical* Handle confidential information in a professional and discreet manner.