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Oak Park Elementary School District 97

Administrative Assistant

Oak Park Elementary School District 97, Oak Park, Illinois, us, 60303


Position Type:Administrative Assistant/Clerical/Administrative Assistant - 12-Months

Date Posted:7/10/2024

Location:Central OfficeAdministrative Assistant

Revised: July, 2024

Perm/contract:

12 Month

Department:

Safety/Community Learning and Entrepreneurialism

Primary Reporting Location:

District Office

Level:

Salary:

As outlined in the OPESP Agreement

Date Available:

Immediately

About the District

Oak Park Elementary School District 97 is a PK-8 elementary school district serving the students of Oak Park in Cook County, Illinois. Oak Park is a village in Cook County, Illinois, adjacent to Chicago. It is the 29th-most populous municipality in Illinois with a population of 54,583 as of the 2020 U.S. Census. The district consists of 8 elementary schools and 2 middle schools which serve 5,532 students.

Oak Park School District is a highly diverse and welcoming school community for all. Our community has a history of being forward-thinking and inclusive. We are racially and economically diverse with about 46% of our students identifying as African-American, Hispanic, multiracial, or Asian.

Portrait of a District 97 Leader:Champions the vision of the school districtModels a forward-thinking and innovative mindsetStewards public funds with a high sense of responsibilityLeads with an unrelenting commitment to universal student successDemonstrates the ability to organize teams to achieve common goalsLeads with an awareness of the cross-functional nature of district workGenerates a culture of care for, learning with and service to the communityAspires to the highest standards of integrity, professionalism and confidentialityDemonstrates a passion for working with a culturally, racially linguistically diverse district team of administrators, educators and staff in all rolesActively seeks feedback, including critical feedback intended for professional growthUnderstands the intersection of public school leadership, student learning and equityCourageously addresses adult behavior that does not meet professional expectationsAbout This Role

Join our dynamic school district team as an Administrative Assistant at the district office! In this crucial role, you will provide comprehensive administrative support to ensure the smooth operation of district-wide functions, in alignment with our district's equity commitments as expressed in Board Policy 7:12: Ensuring Racial and Educational Equity.

Your responsibilities will include providing a wide variety of complex and confidential administrative assistance support to an assigned department/area; conveying information regarding the functions and procedures; and ensuring efficient operations and systems of support, in a customer-centered, policy-guided manner. The ideal candidate is highly organized, detail-oriented, and possesses excellent interpersonal and multitasking skills. If you are passionate about contributing to the success of our educational community, supporting equity initiatives, and thrive in a fast-paced environment, we invite you to apply for this exciting opportunity.

Essential Role Responsibilities:

Provide assistance to families, staff, and administrators by coordinating a wide variety of projects, functions, and/or program componentsMaintain a wide variety of manual and electronic documents files and records (e.g. budget data, employee records, financial records, reports, etc.) for providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirementsMonitor various activities on behalf of assigned Administrator(s) (e.g. program components, meeting arrangements, account balances, work order status, etc.) for achieving goals and meeting target dates in compliance with established guidelines and regulatory requirementsParticipate in various meetings, workshops, and/or trainings for providing or receiving information, recording minutes, and supporting the needs of the attendeesPrepare a wide variety of processes, documents, and reports, of confidential and non-confidential nature (e.g. student and staff reports, department meeting processes, contracts for vendors, correcting procedures manual, itinerant staff work schedules, updating employment application lists, usernames and passwords, etc.) for documenting activities, providing written reference, and conveying information.Present information on administrative procedures (e.g. department/program policies, submission procedures, etc.) for orienting new personnel and/or disseminating information to existing personnelProcures supplies and materials for maintaining availability of required itemsMonitor a wide variety of activities on behalf of assigned Administrator(s)Enter, gather, and perform data analysis involving student informationCoordinate with school staff regarding state and federal grants, district initiatives, and programsAnswer phone calls and provide assistance to parents and school staffCreate written district communicationsAssist with the creation and maintenance of various state and federal reports and grantsOther duties as assigned by the AdministratorContent Knowledge, Skills and Abilities Required:

Excellent organization and communication skillsSelf-starterDetail-oriented and able to find own mistakes. Cares about quality of workStrict observance of deadlines and willingness to give whatever effort is required to meet a deadlineAbility to plan personal workload, keeping multiple deadlines in mindManages time, is able to prioritize tasks, and works efficientlyTeam playerExcellent multi-tasking skillsEducation, Credentials and/or Experience

Previous administrative experience requiredProficient in Microsoft Word, Excel, and PowerPointProficient in Google Suite (Docs, forms, and sheets)Previous experience with Illinois State Board of Education data collection systems and reporting

Physical Requirements:

This position requires the performance of light work-which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to move objects. The position includes close visual acuity, frequent talking, hearing, walking and standing, occasional lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. The job is performed in non-hazardous environments and a clean atmosphere.