Florida Medical Clinic
Administrative Assistant
Florida Medical Clinic, Tampa, Florida, us, 33646
Our Vision is to be the best choice for healthcare in our community
Job Summary:
Assists the Directors on a daily basis supporting the departments needs. Must be comfortable making outbound calls. Intermediate knowledge of Excel, knowledge of Microsoft Office, and ability to manage multiple calendars in Outlook required. Must have organizational & time management skills. The schedule for this role is Monday-Friday 8AM-5PM.
Customer service, telephone etiquette, Microsoft office Excel, Word and PowerPoint skills a must!
**Minimum of 1 year experience required. **
WHAT DOES FLORIDA MEDICAL CLINIC ORLANDO HEALTH HAVE TO OFFER ITS EMPLOYEES?
We offer a wide choice of compensation and benefit programs that are among the best. From competitive salaries to retirement plans. We make every effort to take care of the people who make our company great.Gives you an employer that you will have pride in working forProvides excellent training programs and opportunities for growthOffers Medical Benefits including:
Employer Contributions to HSA high deductible planDiscounts at our medical facilitiesCigna Open Access OAPIN & OAP plans
Supports Incentive based Wellness ProgramsOffers company sponsored Life Insurance with buy-up provisionsProvides Dental, Vision, Long and Short Term Disability, Accident & Illness policy optionsSupports Paid Time Off and HolidaysGives generous 401K plan with annual 3% Employer contribution after one year of employmentValues and appreciates its employeesBoasts a reputation for superior health care and quality serviceEssential Functions of the Position:
Candidate must have strong customer service skills, able to assist with customer complaints. Also strongMicrosoft office skills ability to multi task.
Administrative FunctionsCoordinates call schedulesMaintains master copy of the call schedules as directedDistributes call schedules to necessary parties with changesCommunicates with answering service regarding changes in groupAssists in recruiting candidates for open positionsReviews applications and resumes to select applicantsConducts screening interviews for Directors for open positionsPerforms reference checks on prospective employeesHandles collaborative agreements between physicians and the ARNPsCreates the collaborative agreements for new ARNPs with the appropriate physicians, obtains signatures, and sends them out to the necessary partiesEnsures annual notices are mailed to the state each yearNotifies the state when collaborative agreements are terminatedFacilitates meetingsArranges catering for meetings when neededCoordinates meetings with attendees, sends out reminders and reserves spaceOrganizes and schedules educational seminars for providers and staffServe's a liaison between Clinic and Hospital Medicine PhysiciansManages work flow within the departmentAnswers incoming phone lines and handles messagesOversees Admin B office inventory and generates purchase requisitionsDistributes incoming and outgoing mailDistributes incoming faxesRecords PTO requests and distributes signed copies to appropriate staffDelivers Access Agreement forms to ITProduces memos, spreadsheets, forms and letters utilizing various software productsOrganizes and maintains Director's files and department manualsResearches invoices as required by DirectorsAddresses software, hardware, phone, and G-NAV system issues and creates IT tickets if unable to resolve, and monitors ticket statuses dailyAddresses facility issues and creates work tickets for MaintenanceMaintains petty cashAssists with payrollDistributes PTO accrual by department via email to SupervisorsReviews and updates employee attendance for Supervisors through electronic time systemReviews time clock reports for the departments for correctionsEnters miscellaneous time (i.e. PTO, CME, jury duty, and bereavement time) as needed if available and approvedAssists in collecting time sheets for salaried employeesAdditional Responsibilities:
Maintains an organized and clean work areaPerforms other incidental and related duties as required and assignedPhysical and Mental Demands:
Normal physical abilityAbove average concentration and high level complexity of decision makingHigh level verbal and written communication skillsAbove average ability to manage multiple tasks simultaneouslyOccupational Exposure:
Low risk exposure to bloodborne pathogens and chemical hazardsJob Qualifications:
High school graduate or GED equivalentExcellent interpersonal and communication skillsStrong computer proficiency in Word, Excel and other applicationsDemonstrated ability to lead people and get results through othersAbility to plan ahead, organize and manage multiple prioritiesA minimum of 1 years experience required
We are an Equal Opportunity Employer and make employment decisions without regard to race, gender, disability or protected veteran status
Florida Medical Clinic Orlando Health is a drug-free workplace and maintains a policy in which new hires will be required to submit to pre-employment drug testing. This policy is intended to comply with applicable laws regarding drug testing and any privacy rights
Job Summary:
Assists the Directors on a daily basis supporting the departments needs. Must be comfortable making outbound calls. Intermediate knowledge of Excel, knowledge of Microsoft Office, and ability to manage multiple calendars in Outlook required. Must have organizational & time management skills. The schedule for this role is Monday-Friday 8AM-5PM.
Customer service, telephone etiquette, Microsoft office Excel, Word and PowerPoint skills a must!
**Minimum of 1 year experience required. **
WHAT DOES FLORIDA MEDICAL CLINIC ORLANDO HEALTH HAVE TO OFFER ITS EMPLOYEES?
We offer a wide choice of compensation and benefit programs that are among the best. From competitive salaries to retirement plans. We make every effort to take care of the people who make our company great.Gives you an employer that you will have pride in working forProvides excellent training programs and opportunities for growthOffers Medical Benefits including:
Employer Contributions to HSA high deductible planDiscounts at our medical facilitiesCigna Open Access OAPIN & OAP plans
Supports Incentive based Wellness ProgramsOffers company sponsored Life Insurance with buy-up provisionsProvides Dental, Vision, Long and Short Term Disability, Accident & Illness policy optionsSupports Paid Time Off and HolidaysGives generous 401K plan with annual 3% Employer contribution after one year of employmentValues and appreciates its employeesBoasts a reputation for superior health care and quality serviceEssential Functions of the Position:
Candidate must have strong customer service skills, able to assist with customer complaints. Also strongMicrosoft office skills ability to multi task.
Administrative FunctionsCoordinates call schedulesMaintains master copy of the call schedules as directedDistributes call schedules to necessary parties with changesCommunicates with answering service regarding changes in groupAssists in recruiting candidates for open positionsReviews applications and resumes to select applicantsConducts screening interviews for Directors for open positionsPerforms reference checks on prospective employeesHandles collaborative agreements between physicians and the ARNPsCreates the collaborative agreements for new ARNPs with the appropriate physicians, obtains signatures, and sends them out to the necessary partiesEnsures annual notices are mailed to the state each yearNotifies the state when collaborative agreements are terminatedFacilitates meetingsArranges catering for meetings when neededCoordinates meetings with attendees, sends out reminders and reserves spaceOrganizes and schedules educational seminars for providers and staffServe's a liaison between Clinic and Hospital Medicine PhysiciansManages work flow within the departmentAnswers incoming phone lines and handles messagesOversees Admin B office inventory and generates purchase requisitionsDistributes incoming and outgoing mailDistributes incoming faxesRecords PTO requests and distributes signed copies to appropriate staffDelivers Access Agreement forms to ITProduces memos, spreadsheets, forms and letters utilizing various software productsOrganizes and maintains Director's files and department manualsResearches invoices as required by DirectorsAddresses software, hardware, phone, and G-NAV system issues and creates IT tickets if unable to resolve, and monitors ticket statuses dailyAddresses facility issues and creates work tickets for MaintenanceMaintains petty cashAssists with payrollDistributes PTO accrual by department via email to SupervisorsReviews and updates employee attendance for Supervisors through electronic time systemReviews time clock reports for the departments for correctionsEnters miscellaneous time (i.e. PTO, CME, jury duty, and bereavement time) as needed if available and approvedAssists in collecting time sheets for salaried employeesAdditional Responsibilities:
Maintains an organized and clean work areaPerforms other incidental and related duties as required and assignedPhysical and Mental Demands:
Normal physical abilityAbove average concentration and high level complexity of decision makingHigh level verbal and written communication skillsAbove average ability to manage multiple tasks simultaneouslyOccupational Exposure:
Low risk exposure to bloodborne pathogens and chemical hazardsJob Qualifications:
High school graduate or GED equivalentExcellent interpersonal and communication skillsStrong computer proficiency in Word, Excel and other applicationsDemonstrated ability to lead people and get results through othersAbility to plan ahead, organize and manage multiple prioritiesA minimum of 1 years experience required
We are an Equal Opportunity Employer and make employment decisions without regard to race, gender, disability or protected veteran status
Florida Medical Clinic Orlando Health is a drug-free workplace and maintains a policy in which new hires will be required to submit to pre-employment drug testing. This policy is intended to comply with applicable laws regarding drug testing and any privacy rights