Office Administrator

Position Summary:We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for providing administrative support and the smooth operation of our office.Responsibilities:Provide general administrative supportManage Fleet (Fuel Cards, Registration, Maintenance)Answer phone calls, respond to emails, and handle office correspondenceManage phone system as the primary administrator, including changing messages and managing company linesMaintain and distribute company phone listCoordinate office events/parties, facilitating event logistics such as decorations and cateringMaintain subcontractor compliance and source contractors when awarded new workManage and maintain an organized filing systemRetrieve Certificates of Insurance from our company’s General Liability, Automobile, and Workers Comp agents and submit to General Contractors for projectsSet up and break down equipment for executive meetingsManage travel arrangements for employeesEnsure company safety and compliance, including employment posterSend holiday cards to customers and vendorsDistribute holiday baskets for customers, including wine and gift cardsFollow up emails within the sales team on existing bidsRun errands for the Owner of the company as neededPerform other administrative related tasks as assignedSkills:Strong organizational skills with the ability to multitask and prioritize tasks effectivelyProficient in Microsoft Office Suite (Word, Excel, PowerPoint)Experience with Google WorkspaceExcellent communication skills, both written and verbalAttention to detail and accuracy in all work tasksAbility to maintain confidentiality when handling sensitive informationExperience with phone systems and general office equipmentBilingual English/Spanish is a plusIf you are a proactive individual with excellent organizational skills and a passion for providing administrative support, we would love to hear from you. Apply today to join our team as an Office Administrator!

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