EM Resource Group
Office Administrator
EM Resource Group, San Diego, California, United States, 92189
This position will provide overall administrative support to the CEO & Managing Attorney and Office Management/Administrator responsibilities.
Essential Duties & ResponsibilitiesCEO SupportSets up meetings, travel arrangements, calendar, mail, and prepares reports and correspondence for the CEO.
Operations Management Responsibilities:Management of organization’s budget in coordination with the CEO.Oversee monthly financials and track against budget, financial and operational goals.
Office Administrator ResponsibilitiesMain point of contact. Answer telephones, greet visitors, take messages.Answer questions and educate the public.
Maintain organization’s calendar.Maintain Financial and Personnel Files.
Monitors organization’s supplies levels and equipment.Running and calculating reports, invoice generation, validation, sending to client.Vendor expense tracking and payment.Client invoices follow up and collection work.Enforcing time tracking and auditing against any system reports available. Where gaps are identified, working with variance team members to resolve gaps.Calculating and running payroll, auditing time against contractor payment to confirm what we are paying out we are also correctly invoicing.Assisting with administrative tasks such as making travel arrangements, business cards, answering phone calls, etc.
EDUCATION/YEARS EXPERIENCEMinimum of 3 years’ experience of support for executive level positions. Office management and experience with for profit organizations.
College Education is a plus.
KNOWLEDGE, SKILLS AND ABILITIESKnowledge of Compliance, HR and Finance.Superior writing and oral communication skills.Superior computer skills in Microsoft Office, Word, Power Point and Excel.Proficiency in working with Google Drive, Google Documents, Google Sheets and Google Slides.Attention to detail and strong project management skills.Ability to follow through on tasks with minimal supervision.Ability to work in a fast-paced environment.Analytical and problem-solving skills.Self-starter.Well organized.Collaborative team player.
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Essential Duties & ResponsibilitiesCEO SupportSets up meetings, travel arrangements, calendar, mail, and prepares reports and correspondence for the CEO.
Operations Management Responsibilities:Management of organization’s budget in coordination with the CEO.Oversee monthly financials and track against budget, financial and operational goals.
Office Administrator ResponsibilitiesMain point of contact. Answer telephones, greet visitors, take messages.Answer questions and educate the public.
Maintain organization’s calendar.Maintain Financial and Personnel Files.
Monitors organization’s supplies levels and equipment.Running and calculating reports, invoice generation, validation, sending to client.Vendor expense tracking and payment.Client invoices follow up and collection work.Enforcing time tracking and auditing against any system reports available. Where gaps are identified, working with variance team members to resolve gaps.Calculating and running payroll, auditing time against contractor payment to confirm what we are paying out we are also correctly invoicing.Assisting with administrative tasks such as making travel arrangements, business cards, answering phone calls, etc.
EDUCATION/YEARS EXPERIENCEMinimum of 3 years’ experience of support for executive level positions. Office management and experience with for profit organizations.
College Education is a plus.
KNOWLEDGE, SKILLS AND ABILITIESKnowledge of Compliance, HR and Finance.Superior writing and oral communication skills.Superior computer skills in Microsoft Office, Word, Power Point and Excel.Proficiency in working with Google Drive, Google Documents, Google Sheets and Google Slides.Attention to detail and strong project management skills.Ability to follow through on tasks with minimal supervision.Ability to work in a fast-paced environment.Analytical and problem-solving skills.Self-starter.Well organized.Collaborative team player.
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