Senior Office Assistant in Education

Are you a person who is highly detailed and excels at administrative and people skills? Do you love working in early child education for a good cause with an established non- profit? Press apply for your next right career step!POSITION PURPOSE:Perform a wide variety of highly responsible, complex and often sensitive and confidential office administrative and secretarial / office support functions in a major section of the non-profit organization; provides responsible, para-professional administrative assistance in the analysis, implementation and monitoring of programs; may supervise the work of other office support staff; and performs related duties as assigned.Employment Requirements:DESIRED MINIMUM QUALIFICATIONS:Knowledge of:Office administration practices and procedures;Principles and practices of sound business communication;Correct English usage, including spelling, grammar and punctuation;Understands following federal and grant regulated organization, rules, policies, and procedures, relating to the administration duties in the organization;Basic data processing principles and the use of word processing and computer equipment and software;Record keeping, filing and purchasing practices and procedures.Ability to:Operate a computer terminal and/or computer using word processing, spreadsheet, database and other standard business software;Type accurately at a speed necessary to meet the requirements of the position;Interpret, apply, explain and reach sound decisions in accordance with laws, regulations, rules and policies;Organize and maintain office and specialized files;Compose routine correspondence from brief instructions;Communicate clearly and effectively orally and in writing;Understand and follow written and oral instructions;Maintain sensitive and confidential information;Prepare clear, accurate and concise records and reports;Use tact, discretion and diplomacy in dealing with sensitive situations and concerned people and customers;Establish and maintain effective working relationships with NHA staff and others encountered in the course of work.SPECIAL REQUIREMENTS, LICENSES, & CERTIFICATES:Must have a valid California Driver's License. Typing Certificate must be current and issued within the last six (6) months prior to applying for the position. Certification in Pediatric First Aid and CPR must be met within 90 days of employment. Must meet and maintain State law and County licensing requirements regarding employment in a childcare center (Fingerprints, TB, Physical, and Immunizations).Qualifications:Education, Training & Experience:A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or GED equivalent and three years of office administrative or secretarial experience; or an equivalent combination of training and experience obtained through vocational training such as ROP, etc. A typing certificate of at least 40 words per minute is required.Example of Major Functions:EXAMPLES OF ESSENTIAL DUTIES:The duties listed below are intended only as illustrations of various types of work that may be performed. The omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.Types, formats, edits, revises, proofreads and prints reports, correspondence, memoranda, transmittal sheets, agreements, contracts, legal documents, technical charts and tables and other specialized and technical materials;Types from rough notes, drafts, dictation, modified standard formats and brief oral instructions;Edits and revises materials on diskette;Develops, revises and maintains standardized and master documents;Composes correspondence, reports and informational materials;Assists in designing and producing technical information handouts;Maintains records and logs of specialized or technical documents processed;Reviews documents for accuracy, completeness and compliance with requirements;Sets up case files;Answers, screens and refers telephone calls;Calendars appointments;Assists the public in person and by telephone;Responds to complaints from clients and the public, refers complaints to appropriate staff and / or takes or recommends action to resolve the complaint;Maintains a variety of confidential files;Prepares and types personnel documents;Processes and distributes Substitute time cards;Copies, compiles and distributes contracts, reports and documents.May exercise technical and functional supervision over assigned office support staff;May train others in operating policies and procedures;Assists in assembling and preparing the assigned unit's annual budget;Monitors expenditures against budget;Prepares purchase requisitions and requests for payment;Makes and confirms travel arrangements;Types itineraries, requests travel advances and compiles expense reports.